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For Companies At a Glance
- Tasks: Manage financial reports, schedules, and client communications in a dynamic team environment.
- Company: Join a leading company in water treatment with a focus on hygiene and safety.
- Benefits: Permanent position with competitive hours and opportunities for growth.
- Why this job: Be a vital part of operations, ensuring smooth project execution and client satisfaction.
- Qualifications: Experience in administration and strong organisational skills are essential.
- Other info: Immediate start available; perfect for those looking to make an impact.
The predicted salary is between 36000 - 60000 £ per year.
We're actively recruiting for an experienced Administrator to join our clients busy team on a permanent basis. Ideal candidates will have a water hygiene/legionella/water treatment background. This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison.
In this varied role, responsibilities include:
- Prepare cost reports, budgets and track project expenditure
- Process invoices and purchase orders with accuracy
- Maintain financial records and liaise with the finance team
- Schedule engineers and subcontractors for planned works
- Allocate resources and track job progress against deadlines
- Communicate schedules and requirements to engineers and clients
- Create and maintain job cards and project documentation
- Assign work orders and monitor completion status
- Ensure job sheets are returned for invoicing and compliance
- Handle incoming calls and client/supplier enquiries
- Maintain filing systems and prepare reports/contracts
- Provide general support to project managers and operations
- Maintain RAMS, safety records and compliance documentation
- Keep certifications and training records up to date
Requirements:
- Proven experience in administration/project coordination
- Strong financial reporting and data entry skills
- Excellent organisational and communication abilities
- Proficiency in Microsoft Office and project management software
Working hours: Monday to Friday 08:00 - 16:30
An immediate start is available for the successful Administrator.
Legionella/Water Treatment Administrator employer: 212 Recruitment
Contact Detail:
212 Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legionella/Water Treatment Administrator
✨Tip Number 1
Network like a pro! Reach out to your contacts in the water treatment industry and let them know you're on the lookout for opportunities. You never know who might have a lead or be able to refer you to someone hiring.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of legionella and water hygiene. We want you to feel confident discussing your experience and how it relates to the role. Practice common interview questions and think about how you can showcase your organisational skills.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that Administrator role. We make it easy for you to showcase your skills and experience directly to the hiring team. Plus, it’s a great way to stay updated on new openings!
We think you need these skills to ace Legionella/Water Treatment Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in water hygiene or legionella. We want to see how your skills match the role, so don’t be shy about showcasing relevant projects or tasks you've handled.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to financial reporting and scheduling, as these are key aspects of the role.
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or projects simultaneously. We love candidates who can juggle responsibilities while keeping everything on track!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at 212 Recruitment
✨Know Your Numbers
Since the role involves financial reporting and tracking project expenditure, brush up on your financial skills. Be ready to discuss how you've managed budgets or processed invoices in previous roles. This will show that you understand the importance of accuracy in financial documentation.
✨Master the Scheduling Game
This position requires effective scheduling of engineers and subcontractors. Prepare examples of how you've successfully coordinated schedules in the past. Highlight any tools or software you’ve used to manage timelines and resources efficiently.
✨Communication is Key
With client liaison being a big part of the job, practice articulating your communication style. Think of instances where you’ve effectively communicated schedules or requirements to clients or team members. This will demonstrate your ability to maintain professional relationships.
✨Get Familiar with Compliance
Understanding RAMS and safety records is crucial for this role. Research what these terms mean and be prepared to discuss how you’ve ensured compliance in previous positions. Showing that you take safety and documentation seriously will set you apart from other candidates.
