Administrator - Virgin Money Foundation

Business Unit: Virgin Money Foundation

Salary range: £25,250 - £30,000 per annum pro rata

Location: UK Hybrid – Travel to Gosforth once a month

Contract type: Permanent – Part time 2 days per week

Our Team

An exciting opportunity has arisen for an Administrator to join our Virgin Money Foundation team on a part time basis! As an Administrator, you will play a pivotal role in supporting the Executive Director and wider Foundation team to support the delivery of the Foundation’s Strategy. You will be the first point of contact for the Foundation and perform a variety of complex and confidential duties!

What you’ll be doing:

• Co‑ordination and management of multiple tasks and activities, on both an ad hoc and a scheduled basis supporting the Executive Director, wider Foundation team, board of trustees as well as internal and external stakeholders.
• Deal with competing demands and priorities autonomously and use own initiative to deputise and make decisions in relation to programme activities.
• Deal with the daily flow of internal and external correspondence and communication through the Foundation including but not limited to telephone calls and emails tracking, directing and responding where possible to all correspondence.
• Provide administration for the grants management process including updating records and systems, carrying out due diligence, preparing offer letters and payments and coordinating monitoring returns.
• Provide Finance Administration, including support to the Executive Director for the month end process, setting up weekly payments to grant holders, onboarding new suppliers, raising purchase orders and ensuring invoices are receipted in a timely manner, ordering resources and equipment and keeping up to date financial records.
• Event management, venue booking, issuing invites and tracking attendees, booking travel & accommodation, catering and managing budgets.
• Administer the Foundation’s Grants Management system including but not limited to ensuring details are linked and correct, relevant documents attached.
• Minuting meetings and prepare packs for Board and subcommittee meetings, ensuring packs are accurate and well formatted. Alerting the Executive Director to all agreed actions to allow completion in good time.
• Ensure role relevant risk controls are managed in line with the Foundation’s Risk Management Framework throughout the year.

We need you to have:

• Strong administrative capability with excellent attention to detail.
• Excellent planning, scheduling, and workload management skills.
• Ability to manage multiple tasks, deadlines, and priorities simultaneously.
• Professional, clear, and proactive communication across internal and external stakeholders.
• Ability to act as a trusted representative for the Executive Director and Foundation.
• Proficiency in maintaining accurate records, systems, documents, and databases.
• Ability to follow compliance processes consistently.
• Strong analytical skills to interpret screening results.
• Strong logistical planning skills and event planning experience.
• Confident in MS Office (Word, Excel, PowerPoint), SharePoint and administrative systems.
• Experience of procurement and onboarding suppliers’ processes.

Red Hot Rewards:

• 25 days holiday per year, increasing over time to 30. Plus, an option to buy more, giving you even more choice.
• Private medical insurance.
• A highly competitive pension to help you build a strong foundation for retirement.
• Access to an annual performance‑related bonus.
• Training and development to help you progress your career.
• A great selection of additional benefits through our flexible benefits scheme.
• Life assurance to provide peace of mind for you and your loved ones.
• Up to 2 days of paid volunteering a year.

If we’re lucky to receive a lot of interest, we may close the advert early. Please ensure to submit your applications as soon as possible.

Say hello to Virgin Money

Virgin Money is so much more than just a bank. As part of the Nationwide group, together we’re the UK’s first full‑service mutual bank serving millions of retail and business customers and all driven by our purpose; Banking but fairer, more rewarding and for the good of society. With us, you’ll be part of an organisation uniquely positioned to make a difference to the lives of customers, communities and broader society and embark on a collaborative, customer obsessed, and fun‑filled career journey. Embrace the weekdays, enjoy fantastic perks, and make a meaningful positive difference.

Be yourself at Virgin Money

At Virgin Money, we celebrate everyone. We have fun, think big, and relentlessly include each other, all in pursuit of our purpose: Banking – but fairer, more rewarding, and for the good of society. We’re committed to creating an inclusive culture where colleagues feel safe and inspired to contribute, speak up and be heard. As a Disability Confident Leader, we’re committed to removing any obstacles to inclusion. If you need any reasonable adjustments or support making your application, contact our Talent Acquisition team careers@virginmoney.com.

Please note: If we receive a high volume of eligible applications, we may need to prioritise candidates whose skills and experience most closely align with the role, while still ensuring fair and equitable consideration for all applicants.

Now the legal bit

We’re in the process of bringing Virgin Money and Nationwide together which, subject to Court approval, will happen on 2 April 2026. You can find out more about what this means at https://uk.virginmoney.com/nationwide-transfer. If you’re successful in securing a role with us, your employment will move automatically to Nationwide when this transfer goes ahead.

Although some of our roles allow you to be based anywhere in the UK, we’ll need you to confirm you have the right to work in the UK. If you're successful in securing a role with us, there are some checks you need to complete before starting. These include credit and criminal record checks and three years' worth of satisfactory references. If the role is part of the Senior Manager Regime and Certification Regime, it requires enhanced pre‑employment checks – we’ll ask for six years of regulatory references, and once in the role, you'll be subject to periodic employment checks.