Administrator

Administrative Support – Maternity Cover (9–12 months) Great opportunity for a proactive and detail-oriented Administrator to join our client's team to cover maternity leave. This role is with a well-established engineering company based in Dunfermline. The role is set to commence by the end of March to ensure a smooth transition prior to the end of May. Initially, this position will be for 9 months, with the possibility of extension up to one year. If you are an experienced administrator looking for a structured and supportive working environment, we’d love to hear from you. * Hours: Monday to Thursday: 8:30 AM – 4:30 PM | Friday: 8:30 AM – 1:00 PM * Holidays: 30 days (pro-rata) * No overtime or weekend work * Full time office based Responsibilities: * Provide administrative support for process procedures, ensuring compliance with IMS. * Handle incoming calls as part of a shared office rota. * Assist with project planning using CRM Schedule Board. * Support technical teams by managing project documentation, attending engineering meetings, and taking minutes as required. * Coordinate travel and accommodation for the Engineering Department in line with approved projects. * Process project orders (Engineering Orders) using Windows CRM Dynamics. * Maintain and update project budget sheets in Excel, working alongside Project Engineers. * Collect and input engineers’ timesheets into budget sheets (Excel) and Sage. * Prepare and raise invoices for engineering projects, including submission via customer invoicing portals. * Manage training records and matrices using Excel and Mango software, booking internal/external training courses as needed. * Handle supplier and subcontractor questionnaires. * Assist with QHSE-related tasks, such as audit preparation, updating job folders, and managing returns/improvements (non-conformances). * Provide cover for other administrative tasks across departments during periods of holiday or absence. Requirements: * Strong proficiency in Microsoft CRM and Excel. * Ability to work both independently and as part of a team. * Excellent attention to detail and organisational skills