Procurement Specialist

We are seeking a proactive and commercially minded Procurement Specialist to oversee sourcing, purchasing, supplier management, inventory coordination, and procurement reporting across our stores. The successful candidate will play a key role in ensuring products are sourced at competitive prices, delivered on time, and managed efficiently to support business operations and growth. This role requires strong negotiation skills, excellent attention to detail, and the ability to build effective relationships with suppliers, store teams, and the accounts department.

Key Responsibilities

• Source quality products from reliable suppliers at competitive prices.
• Manage current supplier relationships.
• Negotiate pricing, contracts, and supply terms to achieve cost savings.
• Evaluate supplier performance, product quality, and delivery reliability.
• Monitor market trends and identify opportunities to optimise procurement decisions.
• Maintain accurate procurement records, supplier databases, and purchasing reports.
• Ensure compliance with company procurement policies and procedures.

Store & Operations Collaboration

• Work closely with store and operations manager to forecast demand and plan purchasing requirements.
• Coordinate stock replenishment to ensure continuous product availability.
• Support inventory management activities, including stock rotation and inventory optimisation.
• Conduct periodic store visits to assess stock levels, identify procurement needs, and improve operational efficiency.
• Respond promptly to store requirements and resolve supply‑related issues.

Accounts & Financial Management

• Track purchase orders, invoices, and procurement expenditure.
• Liaise with the accounts department to ensure accurate financial records and timely reconciliation.
• Prepare monthly procurement reports, spend analysis, and budget performance reports.
• Support budgeting processes and implement cost‑control initiatives without compromising quality or service.
• Ensure transparency and accuracy in procurement‑related financial reporting.

Supplier Relationship Management

• Develop and maintain strong relationships with suppliers and vendors.
• Monitor supplier service levels and performance against agreed standards.
• Resolve supplier issues and negotiate improvements where necessary.
• Identify and onboard new suppliers to support business growth and procurement resilience.

Skills & Experience

• Previous experience in procurement, purchasing, supply chain, or buying roles.
• Strong negotiation and supplier management skills.
• Experience managing purchase orders, invoices, and procurement records.
• Excellent organisational and time‑management abilities.
• Strong analytical and reporting skills.
• Proficiency in Microsoft Excel and procurement/accounting systems.
• Excellent communication and stakeholder management skills.
• Ability to work independently and manage multiple priorities.
• Knowledge of inventory management and stock control processes.
• Professional procurement qualification (e.g., CIPS) or willingness to work towards one.

What We Offer

• Competitive salary DOE.
• Opportunity to make a direct impact on business performance and growth.
• Collaborative and supportive working environment.

Application Process

Interested candidates should submit their CV and a covering letter outlining their relevant procurement experience and achievements.