At a Glance
- Tasks: Keep the office running smoothly and support a dynamic team in a creative environment.
- Company: Join an award-winning architecture firm in central Winchester with a friendly culture.
- Benefits: Enjoy a competitive salary, company pension, 20 days holiday, and training opportunities.
- Other info: Diverse and inclusive workplace encouraging applicants from all backgrounds.
- Why this job: Be at the heart of a busy studio and help drive the business forward.
- Qualifications: Strong organisational skills and experience in office management are essential.
The predicted salary is between 33000 - 40000 £ per year.
We are working with an award-winning architecture client based in central Winchester. They are looking for an organised, proactive and friendly Office Manager to join their team. It's a hands-on role, helping the office run smoothly on a day-to-day basis, supporting people, systems and processes to keep the office moving forward. You will work closely with the directors and the wider team, taking responsibility for the day-to-day organisation of the office. The role is varied and practical, supporting with studio management, building & facilities coordination, meeting and event support, and people administration.
Role & Responsibilities:
- Managing the smooth running of the studio day to day
- Being a key point of contact for visitors, suppliers and consultants
- Coordinating office supplies, kitchen supplies, printing, post and deliveries
- Preparing for client meetings, events, presentations and CPDs
- Organising internal meetings, team events, staff socials and the annual office trip
- Maintaining the materials library and sample room so it remains organised, current and useful
- Identifying opportunities to improve office systems and ways of working
- Coordinating invoicing and financial information with our outsourced finance team, including expenses, supplier information and payroll updates where needed
- Supporting with recruitment, interviews and onboarding
- Maintaining HR records, holiday records, team information and company handbooks
- Being a first point of contact for general HR admin queries
We are looking for a highly organised and practical individual with a proactive attitude. This role would suit someone who enjoys being at the centre of a busy studio, likes making things run seamlessly, and wants to play an active part in supporting the business grow.
Requirements:
- Strong organisational and time management skills
- Excellent written and verbal communication
- Strong initiative
- Excellent attention to detail
- Confident on Microsoft Office and general digital systems
- Experience in a similar role providing office management and business support
- Experience in architecture, design or construction would be desirable but not essential
Benefits:
- Company pension
- Family-friendly practice
- 20 days holiday plus bank holidays
- Training and development opportunities
As an equal opportunities employer, 1to1 Group is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds.
Office Manager in Winchester employer: 1to1 Group
1to1 Group is an exceptional employer located in the heart of Winchester, offering a vibrant work culture that prioritises collaboration and employee well-being. With a commitment to professional development, family-friendly policies, and a diverse workplace, employees can thrive in their roles while contributing to the success of an award-winning architecture client. The Office Manager position provides a unique opportunity to be at the centre of a dynamic studio environment, ensuring smooth operations and supporting team growth.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Winchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As an Office Manager, you'll need to be friendly and approachable. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Office Manager in Winchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your organisational skills and any relevant experience in office management or support roles. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive attitude and how you can help keep our studio running smoothly. Don’t forget to mention why you’re excited about working with us at 1to1 Group.
Show Off Your Communication Skills:Since this role involves a lot of interaction with people, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and friendly – just like we are at StudySmarter!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you on our radar. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at 1to1 Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the job description and think about how your skills align with what they’re looking for. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office systems. Bring a few anecdotes to the table that highlight your attention to detail and proactive attitude, as these are traits they value highly.
✨Be Ready to Discuss Team Dynamics
Since this role involves working closely with directors and the wider team, be prepared to talk about your experience in team settings. Think of times when you supported colleagues or facilitated communication between different departments. This will demonstrate your ability to be a key point of contact and support the business effectively.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, team dynamics, or any upcoming projects. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
