Office Manager in Southampton

We are working with an award-winning architecture client based in central Winchester. They are looking for an organised, proactive and friendly Office Manager to join their team. It's a hands-on role, helping the office run smoothly on a day-to-day basis, supporting people, systems and processes to keep the office moving forward. You will work closely with the directors and the wider team, taking responsibility for the day-to-day organisation of the office. The role is varied and practical, supporting with studio management, building & facilities coordination, meeting and event support, and people administration.

Role & Responsibilities:

• Managing the smooth running of the studio day to day
• Being a key point of contact for visitors, suppliers and consultants
• Coordinating office supplies, kitchen supplies, printing, post and deliveries
• Preparing for client meetings, events, presentations and CPDs
• Organising internal meetings, team events, staff socials and the annual office trip
• Maintaining the materials library and sample room so it remains organised, current and useful
• Identifying opportunities to improve office systems and ways of working
• Coordinating invoicing and financial information with our outsourced finance team, including expenses, supplier information and payroll updates where needed
• Supporting with recruitment, interviews and onboarding
• Maintaining HR records, holiday records, team information and company handbooks
• Being a first point of contact for general HR admin queries

We are looking for a highly organised and practical individual with a proactive attitude. This role would suit someone who enjoys being at the centre of a busy studio, likes making things run seamlessly, and wants to play an active part in supporting the business grow.

Requirements:

• Strong organisational and time management skills
• Excellent written and verbal communication
• Strong initiative
• Excellent attention to detail
• Confident on Microsoft Office and general digital systems
• Experience in a similar role providing office management and business support
• Experience in architecture, design or construction would be desirable but not essential

Benefits:

• Company pension
• Family-friendly practice
• 20 days holiday plus bank holidays
• Training and development opportunities

As an equal opportunity employer, 1to1 Group is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds.