At a Glance
- Tasks: Keep the office running smoothly and support a dynamic team in a creative environment.
- Company: Join an award-winning architecture firm in central Winchester.
- Benefits: Enjoy a competitive salary, company pension, and 20 days holiday plus bank holidays.
- Other info: Diverse and inclusive workplace with training and development opportunities.
- Why this job: Be at the heart of a busy studio and help drive the business forward.
- Qualifications: Strong organisational skills and experience in office management preferred.
The predicted salary is between 30000 - 40000 £ per year.
We are working with an award-winning architecture client based in central Winchester. They are looking for an organised, proactive and friendly Practice Manager to join their team. It’s a hands-on role, helping the office run smoothly on a day-to-day basis, supporting people, systems and processes to keep the office moving forward. You will work closely with the directors and wide team, taking responsibility for the day-to-day organisation of the office. The role is varied and practical, supporting with studio management, building facilities coordination, meeting and event support, and people administration.
Role Responsibilities:
- Managing the smooth running of the studio day to day
- Being a key point of contact for visitors, suppliers and consultants
- Coordinating office supplies, kitchen supplies, printing, post and deliveries
- Preparing for client meetings, events, presentations and CPDs
- Organising internal meetings, team events, staff socials and the annual office trip
- Maintaining the materials library and sample room so it remains organised, current and useful
- Identifying opportunities to improve office systems and ways of working
- Coordinating invoicing and financial information with our outsourced finance team, including expenses, supplier information and payroll updates where needed
- Supporting with recruitment, interviews and onboarding
- Maintaining HR records, holiday records, team information and company handbooks
- Being a first point of contact for general HR admin queries
We are looking for a highly organised and practical individual with a proactive attitude. This role would suit someone who enjoys being at the centre of a busy studio, likes making things run seamlessly, and wants to play an active part in supporting the business grow.
Requirements:
- Strong organisational and time management skills
- Excellent written and verbal communication
- Strong initiative
- Excellent attention to detail
- Confident on Microsoft Office and general digital systems
- Experience in a similar role providing office management and business support
- Experience in architecture, design or construction would be desirable but not essential
Benefits:
- Company pension
- Family-friendly practice
- 20 days holiday plus bank holidays
- Training and development opportunities
As an equal opportunities employer, 1to1 Group is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds.
Office Manager in Hampshire employer: 1to1 Group Limited
1to1 Group is an exceptional employer located in the heart of Winchester, offering a vibrant work culture that prioritises collaboration and employee well-being. With a commitment to professional development, family-friendly policies, and a diverse workplace, employees are empowered to thrive in their roles while contributing to the success of an award-winning architecture client. Join us to be part of a dynamic team where your organisational skills will make a meaningful impact on the studio's daily operations.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Hampshire
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design sectors. Attend local events or join online groups where you can meet people who might know about job openings. Remember, it’s all about who you know!
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Research companies you admire, like the one in Winchester, and reach out directly. A friendly email expressing your interest can go a long way in getting noticed.
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to office management. Think about how you can demonstrate your organisational skills and proactive attitude. We want to see that you’re ready to hit the ground running!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to apply directly. Make sure to highlight your relevant experience and enthusiasm for the role!
We think you need these skills to ace Office Manager in Hampshire
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your organisational skills and any relevant experience in office management or support roles. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed office tasks in the past, and let your personality come through.
Show Off Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and concise. We love a well-structured application that reflects your attention to detail and professionalism.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at 1to1 Group Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like managing studio operations and coordinating events. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved office systems. Bring a portfolio if possible, showcasing your organisational skills, such as how you’ve handled supplies or coordinated meetings.
✨Be Proactive in Your Approach
During the interview, highlight your proactive attitude. Discuss instances where you took the initiative to solve problems or improve processes in previous roles. This aligns perfectly with what the architecture client is looking for, as they want someone who can keep the office running smoothly.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and future projects. This not only shows your interest but also helps you gauge if the company is the right fit for you. Ask about their approach to team events or how they support professional development.
