1st Step Solutions are supporting an M&E Contractor who have an opportunity for a on a Executive Assistant to join our clients work Winning team on a Permanent basis based in Barbican. Purpose of the Role To provide efficient administrative, bid coordination and executive support to the Work Winning Director and team, ensuring the effective management of tenders and business development activities from enquiry through to submission. The role is responsible for maintaining accurate bid documentation, coordinating internal and external inputs, managing deadlines and supporting the preparation of high-quality tender submissions. Key Duties and Responsibilities * Coordinate tender activities from initial enquiry through to submission, ensuring deadlines and deliverables are met. * Download, review and distribute EOIs, PQQs and ITTs to relevant stakeholders. * Set up and maintain bid folders, documentation, trackers and submission schedules. * Coordinate bid responses across departments, gathering information and drafting responses using approved company information and resources. * Issue and chase subcontractor enquiries, monitor responses and maintain accurate records. * Format, quality-check and compile tender documentation, ensuring submissions are complete, consistent and professionally presented. * Manage tender uploads and submissions via client portals, ensuring compliance with submission requirements and deadlines. * Maintain bid records, business development trackers and the new project list, ensuring information is accurate and shared appropriately. * Provide diary management and organisational support to the Work Winning Director. * Coordinate meetings, appointments and team schedules as required. * Maintain the Work Winning Team holiday calendar and support forward planning. * Liaise with People & Culture to obtain and maintain CVs, staff profiles and supporting information for tender submissions. * Ensure bid documents, shared folders and information repositories are accurate, current and accessible to authorised personnel. * Handle confidential business information with discretion and maintain professional standards in all communications. * Maintain organised electronic and physical records relevant to the Work Winning function. * Support the upkeep of company certificates and relevant compliance documentation used in tender submissions. * Ensure administrative processes and records comply with company policies and procedures. * Provide appropriate cover for agreed duties during periods of absence, subject to competence and operational requirements. Experience and Qualifications Experience * Experience in bid coordination, tender administration or a similar administrative support role. * Experience in executive diary management and document control. * Experience working to deadlines and coordinating information from multiple stakeholders. Package: * Competitive salary * Company car or car allowance * Opportunities for career progression * Further technical and personal development * 25 days holiday (up to 30 days with service) plus bank holidays * Flexible holiday scheme * Private healthcare scheme and life assurance * Pension scheme with 5.5% employer contribution * Wellbeing and employee assistance programme
Executive Assistant in London employer: 1st Step
1st Step Solutions is an excellent employer for those looking to thrive in the dynamic field of recruitment within the construction and building services sector. Located in Basildon, we foster a supportive work culture that prioritises employee growth through continuous training and development opportunities, ensuring you can advance your career while contributing to our team's success. Join us to be part of a vibrant team where your efforts are recognised and rewarded, making a meaningful impact in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like 1st Step, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Executive Assistant at 1st Step.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at 1st Step
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
