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- Tasks: Support project administration, procurement, and compliance to ensure smooth operations.
- Company: Established Mechanical Engineering business in Plymouth with a busy office environment.
- Benefits: Competitive pay rate of £14.00 per hour plus holiday accrual.
- Other info: Flexible hours available and opportunities for ongoing work.
- Why this job: Join a dynamic team and gain valuable experience in engineering project management.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office 365.
The predicted salary is between 28000 - 30000 £ per year.
We are currently recruiting for a Contract/Project Administrator to work for a Mechanical Engineering business based in Plymouth.
Job details:
- Location: Plymouth (PL6)
- Employment: temporary contract, but ongoing
- Office Hours: Weekdays 8.30 - 17.00 (30mins lunch break), the company are willing to discuss part-time hours.
- Pay Rate: £14.00p/hr (+ holiday accrual)
The Company:
You will be working in a busy office with an on-site fabrication workshop in Plymouth. The company provides welding, pipework and engineering services to local businesses, working within various sectors including factories, quarries, mines and power plants locally. The company has been established for over 10 years and has lots of ongoing work.
The Role:
As Project Administrator, you will provide end to end administrative support across procurement, compliance and site operations ensuring projects run smoothly and efficiently. You will take ownership of maintaining accurate project records using the company's IT systems.
Key Responsibilities:
- Support tendering and procurement processes, including issuing purchase orders, tracking quotations and verifying delivery dockets
- Coordinate site documentation
- Liaise with suppliers and subcontractors on pricing & deliveries
- Source competitive quotes for materials and services
- Assist with resolving delivery, invoice and order discrepancies
- Support the preparation of H&S files and O&M manuals
- Provide general administrative and commercial support to project and site teams
- Take incoming calls
Skills & Experience:
- Proven experience in administration, ideally working in engineering, construction or facilities management
- Excellent organisational skills with the ability to manage multiple tasks
- High attention to detail, particularly with documentation
- Strong communication skills, both written and verbal
- Proactive, team oriented, and solution focused approach
- Proficient in Microsoft Office 365 (Excel, Word, Outlook)
- Ability to interpret quotations and reconcile against purchase orders and deliveries
Apply Now via this advert or call (phone number removed). If you do not hear from us within 10 days, then unfortunately your application has not been successful on this occasion. However, we may keep your details on file for any future suitable vacancies and contact you accordingly.
Contract/Project Administrator employer: 1st Step
Contact Detail:
1st Step Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract/Project Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and construction sectors. Let them know you're on the lookout for a Contract/Project Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get your LinkedIn game on point! Update your profile to reflect your skills in administration and project support. Join relevant groups and engage with posts to increase your visibility. It’s a great way to connect with potential employers.
✨Tip Number 3
Prepare for interviews by brushing up on common questions related to procurement and compliance. Think about examples from your past experience that showcase your organisational skills and attention to detail. Practice makes perfect!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a straightforward way to get your application noticed by the right people. Let’s land that job together!
We think you need these skills to ace Contract/Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract/Project Administrator role. Highlight your relevant experience in administration, especially in engineering or construction. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your organisational skills and attention to detail, as these are key for us.
Show Off Your Skills: Don’t forget to showcase your proficiency in Microsoft Office 365. Mention specific examples of how you've used Excel, Word, or Outlook in previous roles. We love seeing practical applications of your skills!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s quick and easy, and we’ll be able to review your application faster. Let’s get you on board!
How to prepare for a job interview at 1st Step
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Contract/Project Administrator. Familiarise yourself with procurement processes, compliance, and site operations. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks. Be ready to discuss how you maintain accurate project records and handle documentation, as these are key aspects of the job.
✨Communicate Clearly and Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly, both verbally and in writing. You might be asked to explain how you would liaise with suppliers or resolve discrepancies, so think about how you would approach these situations.
✨Be Proactive and Solution-Focused
During the interview, demonstrate your proactive nature by discussing times when you've identified problems and proposed solutions. Employers love candidates who can think on their feet and contribute positively to the team dynamic, so highlight your solution-focused approach.