This is a {Advertised Permanent / Temporary} , Full Time vacancy.
The role
Reports To: Change Manager / Project Manager
Contract Duration: 6 Months
Job Purpose
The IT Project Delivery Specialist will support the successful delivery of key strategic Technology & Transformation projects across First Locate, with a primary focus on migrating business files and shared network drives to Microsoft SharePoint, followed by the decommissioning of legacy servers.
Working closely with the Project Manager, internal IT teams, external technology partners and business stakeholders, the post holder will be responsible for coordinating project activities, managing delivery dependencies and ensuring effective business engagement throughout implementation.
The role requires an experienced IT project delivery professional who has successfully delivered similar migration and infrastructure projects previously and can quickly apply that experience to drive progress, manage risks and ensure successful outcomes.
A key focus will be ensuring business stakeholders are actively engaged, understand the changes and are supported in adopting new ways of working, with minimal disruption to business operations.
Areas of Accountability
Project Delivery & Coordination
- Support the Project Manager in planning, coordinating and delivering key strategic IT projects.
- Take ownership of agreed project workstreams, activities, milestones and dependencies.
- Coordinate technical delivery activities undertaken by internal IT teams and external technology partners.
- Maintain project plans, risk and issue logs, progress reporting and implementation documentation.
- Proactively identify delivery challenges and work with stakeholders to resolve issues and maintain momentum.
- Ensure projects are delivered in line with agreed timescales, business requirements and quality standards.
SharePoint Migration
- Coordinate the end-to-end migration of business files and shared network drives to Microsoft SharePoint.
- Engage business stakeholders to understand existing file storage, access requirements and working practices.
- Work with technical teams to agree migration approaches, implementation plans, testing and validation activities.
- Coordinate business readiness, communications, training and user adoption activities.
- Ensure appropriate testing, data validation and stakeholder sign-off are completed before migration is considered successful.
- Support the transition to new document management practices and ensure colleagues are confident using the new environment.
- Coordinate the planning and delivery of legacy server decommissioning following the successful SharePoint migration.
- Work with IT teams and external providers to identify dependencies, risks and decommissioning requirements.
- Track technical delivery activities, ensuring agreed milestones and prerequisites are completed.
- Coordinate stakeholder communications, implementation planning and business validation.
- Ensure appropriate approvals, documentation and handover arrangements are completed before servers are decommissioned.
Stakeholder Engagement & Change Adoption
- Build effective relationships across Technology, Operations and wider business functions.
- Actively engage stakeholders throughout project delivery to secure buy-in and maintain confidence in the changes.
- Understand the operational impact of technology changes and work with stakeholders to address concerns and barriers.
- Coordinate business communications, user testing, training and implementation readiness.
- Ensure changes are successfully embedded and deliver the intended business benefits.
- Successful coordination and delivery of the SharePoint migration, including business validation and stakeholder sign-off.
- Successful coordination of legacy server decommissioning following completion of the migration.
- Effective project governance, progress reporting and management of delivery risks and dependencies.
- Strong stakeholder engagement and successful adoption of new ways of working.
- Minimal disruption to business operations throughout project implementation.
- Complete project documentation and effective handover to operational and technical support teams.
Knowledge, Skills & Experience
- Demonstrable experience successfully delivering similar IT migration or infrastructure transformation projects.
- Previous experience coordinating migrations from on-premises file servers or shared network drives to Microsoft SharePoint Online.
- Experience supporting server decommissioning or infrastructure rationalisation projects.
- Strong understanding of Microsoft 365, SharePoint and the practical challenges associated with migration, access permissions and user adoption.
- Proven ability to coordinate internal technical teams and external IT suppliers to deliver agreed project outcomes.
- Excellent stakeholder engagement, communication and influencing skills, including experience working with non-technical business stakeholders.
- Experience managing project plans, risks, issues, dependencies, testing and implementation readiness.
- Strong organisational and problem-solving skills, with the ability to work independently and take ownership of delivery activities.
- A proactive, delivery-focused approach, with the ability to quickly establish relationships and deliver results within a fixed-term contract.
- Experience delivering technology projects within Financial Services or another regulated environment.
- Knowledge of Microsoft Teams, OneDrive and wider Microsoft 365 capabilities.
- Experience working with managed IT service providers and outsourced technical teams.
- Familiarity with recognised project management methodologies such as PRINCE2 or Agile.
- Experience delivering technology transformation in a small or medium-sized organisation.
Why choose First Locate?
We are a Real Living Wage employer and a Gold accredited Investor in People. We believe that our people can be the difference. So, at First Locate we have a range of benefits which include:
- A fantastic culture with little perks along the way including flexible working, family leave.
- Simply Health Rewards Package – Cash back on Optical, Dental, Physiotherapy, Prescription charges and much more
- My Wellbeing Service which included 24/7 support and advice line. 24/7 GP access. Counselling Service, discounted Gym Membership and much more.
- Trained mental health first aiders on all sites.
The Benefits
Flexible working & family leave
Simply Health Rewards Package
Annual Bonus Scheme
Loyalty reward for Length of service
“1st Locate excels in embedding culture, DEI, and employee engagement. Judges highlighted its measurable outcomes, clear governance, and employee support, showing strong alignment between culture, client satisfaction, and performance. A company that invests in people, growth, and innovation.”
“We are a trusted supplier to many of the UK’s largest utility companies, government departments and retailers.”
- Lewis Kershaw,
Accounts Team
“First Locate gave me the opportunity at a young age by taking me on as an apprentice, which I have since fully completed and passed thanks to everyone at First Locate for helping where needed. I have since moved to a more advanced role within the Accounts department where I am continually learning and taking on new opportunities daily as they arise.”
About Us
At First Locate, an Investors in People Gold accredited organisation, we’re all about treating people fairly, communicating clearly, and doing the right thing.
First Locate are one of the UK's largest outsource resources for debt resolution and payment processing. We have been a leading Debt Management business for over two decades. Our First Locate Family is made up of approx. 250 people from North and West Yorkshire who provide excellent customer service to all our clients and extended customers. Our Mission is simple: ‘Helping our clients efficiently manage their customers by providing high quality investigative and debt recovery specialists who deliver innovative and market-leading services’.
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