Business Administrator

Overview

Due to sustained growth, we are currently seeking a Business Administrator to assist the Business Admin Team in many aspects of the business.

The ideal candidate will be confident, organised with an excellent attention to detail and a robust work ethic. They will be flexible and comfortable working in a fast-paced environment at the heart of a dynamic and forward-thinking business. The ability to work with a variety of individuals across all levels of the business is essential. Candidates should possess confident communication skills, with the ability to articulate in a clear and professional manner. The candidate will be self-motivated with an enthusiastic attitude and a willingness to progress their career in a rapidly growing organisation.

Typical Responsibilities

• Serve as the first point of contact for visitors, clients, and employees, ensuring a warm and professional welcome
• Managing phone calls, and directing inquiries to the appropriate departments
• Planning and scheduling own workload so that all activities are completed accurately and on time
• Assisting with the organisation of all maintenance suppliers that service both the premises and business
• Participate in and contribute to administrative continuous improvement activities
• Processing of staff expenses and management of fuel cards
• Receive supplier invoices and assist with the supplier purchase order system
• Maintenance of company vehicles and the company vehicle database; arranging and managing service schedules, documentation and delivering vehicles where necessary
• Assist in promoting the company’s online presence via online platforms such as LinkedIn, Facebook
• Progress reporting to Business Admin Team (daily or as appropriate depending on the requirement)
• Maintaining internal stock including stationery, consumables, advertising materials and refreshments
• Organisation and development of the internal online and physical storage systems
• Organisation of general housekeeping of the building
• Assist in conducting a wide range of detailed research tasks
• Maintaining PPE and staff uniform, including renewals and storage
• Maintaining the equipment database and arranging calibration and servicing
• Maintenance and development of the company asset register
• Organising staff accommodation and expenses as required
• Managing multiple inboxes
• Assist in formatting and preparing reports

Desirable Qualifications & Skills

• 9 GCSE’s Grade 9-4 (A*- C)
• Proven experience in an administrative or clerical role is preferred
• Proficiency in using computer systems and office software
• Strong organisational skills with the ability to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal
• A keen eye for detail to ensure accuracy in all tasks performed
• Ability to work independently as well as part of a team
• The ability to take ownership of your own work, progression, and development with guidance from a mentor

In return, we offer

• Actively endorsed career progression
• Excellence & CPD is extensively promoted with opportunities for growing with the company as we continue to expand at a significant rate
• Substantial investment in staff training, with regular training days & TEAM events
• A fantastic working environment in our custom-built, company-owned offices
• A positive team spirit, where excellence is rewarded
• Generous leave entitlement with Christmas Shutdown
• Leave allowance increasing with service
• Access to employee benefits
• Regular staff social events
• Employee Referral Scheme
• Outstanding opportunities for professional and personal development

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Civil Engineering