At a Glance
- Tasks: Support workplace and facilities management across a diverse property portfolio.
- Company: Major Public Sector organisation with a focus on service excellence.
- Benefits: Competitive pay of £550pd, hybrid working, and professional growth opportunities.
- Other info: Urgent requirement; SC Clearance needed for this sensitive role.
- Why this job: Join a dynamic team and make a real impact in workplace management.
- Qualifications: Experience in facilities or property management with strong stakeholder skills.
An exciting Interim opportunity for an experienced Assistant Workplace Manager to support the delivery of workplace and facilities management services across a large, multi-site property portfolio in the North of England. Working within a high-profile property and workplace services environment, you will play a key role in monitoring supplier performance, managing operational risks, supporting contract management activities, and ensuring excellent customer service delivery across a diverse estate.
This role would suit a facilities, workplace, property, or contract management professional with strong stakeholder management skills and a data-driven approach to service improvement.
Key Responsibilities- Monitor supplier performance against contractual KPIs using CAFM and reporting systems.
- Manage work order performance, including backlog management, compliance monitoring, and escalation of service delivery issues.
- Investigate, resolve, and track customer complaints and service requests, ensuring timely resolution and stakeholder communication.
- Support governance and performance review meetings with service providers and internal stakeholders.
- Assist in maintaining contractual compliance, operational risk registers, and audit action plans.
- Support the management of contract variations, change controls, risk notices, and associated documentation.
- Ensure property and service data remains accurate across digital systems and reporting platforms.
- Collaborate with specialist teams including Health & Safety, Security, Engineering, Sustainability, and Compliance functions.
- Support financial approval processes and contract spend monitoring.
- Track supplier self-audits, remedial actions, and service improvement initiatives.
- Maintain regional records, shared mailboxes, and operational reporting requirements.
Experience: You will be a proactive workplace or facilities professional who combines operational excellence with strong stakeholder management skills. Comfortable working with data, contracts, suppliers, and customers, you will thrive in a fast-paced environment where service quality, compliance, and continuous improvement are critical to success.
Experience within Facilities Management, Workplace Management, Property Management, or a related environment.
Knowledge of supplier and contract management across hard and soft FM services.
Experience managing services within leased or landlord-controlled buildings.
Understanding of building management responsibilities and lease obligations.
Experience using CAFM systems, service management platforms, and reporting tools.
Strong analytical skills with the ability to interpret data and identify trends, risks, and improvement opportunities.
Experience supporting audits, compliance activities, and operational governance processes.
Excellent communication, stakeholder engagement, and organisational skills.
Ability to manage competing priorities and work effectively under pressure.
Note: Due to the sensitive nature of this role, candidates will require current, Valid SC Clearance, or the ability to gain and maintain this.
This is an urgent requirement - if interested, please apply asap and any questions, email claire.shipman@1st-executive.com.
Interim Assistant Workplace Manager £550pd in Sheffield employer: 1st Executive Ltd
As a major public sector organisation, we pride ourselves on fostering a collaborative and inclusive work culture that values employee contributions and promotes professional growth. With the flexibility of hybrid working in Sheffield, our team enjoys a supportive environment where continuous improvement and operational excellence are at the forefront, alongside competitive pay and comprehensive benefits. Join us to make a meaningful impact while advancing your career in facilities and workplace management.
StudySmarter Expert Advice🤫
We think this is how you could land Interim Assistant Workplace Manager £550pd in Sheffield
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities and workplace management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your responses to highlight how your experience aligns with their needs, especially around supplier performance and customer service delivery.
✨Tip Number 3
Show off your data skills! Be ready to discuss how you've used data to improve service quality or manage operational risks in past roles. This will demonstrate your analytical abilities and fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Interim Assistant Workplace Manager £550pd in Sheffield
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Interim Assistant Workplace Manager. Highlight your experience in facilities management, stakeholder engagement, and data analysis. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed supplier performance or resolved customer complaints in the past. We love a good story!
Show Off Your Data Skills:Since this role involves a lot of data-driven decision-making, make sure to mention any experience you have with CAFM systems or reporting tools. We want to know how you've used data to improve service delivery in your previous roles.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and keep track of all the amazing candidates. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at 1st Executive Ltd
✨Know Your Stuff
Make sure you’re well-versed in the key responsibilities of the role. Brush up on supplier performance monitoring, contract management, and customer service delivery. Being able to discuss these topics confidently will show that you’re ready to hit the ground running.
✨Showcase Your Data Skills
Since this role requires a data-driven approach, be prepared to talk about your experience with CAFM systems and reporting tools. Bring examples of how you've used data to improve service quality or resolve issues in the past.
✨Engage Stakeholders
Highlight your stakeholder management skills during the interview. Share specific instances where you’ve successfully communicated with various teams or resolved conflicts. This will demonstrate your ability to collaborate effectively in a multi-site environment.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, expect questions around audits and operational governance. Be ready to discuss your experience with maintaining contractual compliance and managing risk registers, as this will be crucial for success.
