Company Secretary Administrator in Haywards Heath

If you’re someone who loves staying organised, keeping things running smoothly, and being a go‐to support for a busy team, this could be a great opportunity. We’re looking for a Company Secretary Administrator to join us on a 12‐month fixed‐term contract, based in either Haywards Heath, West Sussex or Salford Quays, Manchester.

Core Skills

• Administrative & organisational strength – able to manage multiple processes, keep accurate records and maintain strong document and version control.
• Understanding of board & committee dynamics – aware of director roles, availability and decision‐making rhythms to support effective scheduling and coordination.
• Governance support experience – experienced in meeting preparation, logistics, circulating papers, tracking attendance and supporting minutes and follow‐up actions.
• Professionalism & confidentiality – confident handling sensitive information and acting as a trusted first point of contact for internal and external enquiries.

Responsibilities

• Provide day‐to‐day administrative support to the Company Secretariat team.
• Maintain well‐organised digital and physical filing systems for corporate documents, minutes, approvals and statutory records.
• Manage shared inboxes, allocate queries and ensure timely responses to internal and external information requests.
• Prepare general correspondence, briefing papers, trackers and reports as required.
• Schedule and coordinate Board, Committee and subsidiary meetings, including logistics, diary management, venue arrangements and technology support.
• Assist in the preparation and distribution of meeting packs, agendas and supporting papers.
• Maintain attendee lists, track RSVPs and manage documentation circulations.
• Support minute‐taking activities by preparing templates, capturing attendance and assisting with version control and distribution.
• Maintain statutory registers, corporate records and entity data using the entity management system (e.g., Diligent Entities or similar).
• Assist with the preparation and submission of routine statutory filings (e.g., confirmation statements, director updates, share‐related filings) under supervision.
• Track key compliance deadlines and support the team in ensuring timely completion.
• Act as a first point of contact for internal and external enquiries, escalating where necessary.
• Coordinate information requests from auditors, regulators and internal stakeholders.
• Maintain confidentiality and ensure sensitive documents are handled securely and appropriately.
• Assist with workflow management, process improvement exercises and departmental planning.
• Help maintain CoSec policies, templates and governance frameworks.
• Support onboarding and off‐boarding of directors, including documentation, induction materials and system access.

Requirements

• Strong administrative and organisational skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritise effectively and meet deadlines.
• High level of professionalism, discretion and confidentiality.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in a corporate, legal, governance or professional services environment.

Behaviours

• Proactive and solution‐focused.
• Highly organised and reliable.
• Able to work independently and collaboratively.
• Strong interpersonal skills and a positive, professional attitude.
• Commitment to continuous learning and development in governance best practice.

What can we do for you? People first. Always. We’re passionate about our colleagues and know the best people deserve an extraordinary working environment. Our workplaces are energetic, inspirational, supportive. Take a look at all our perks in full here. We’re 1st Central, a market‐leading insurance company utilising smart data and technology at pace. Rapid growth has been based on giving our 1.4 million customers exactly what they want: great value insurance with an excellent service. And that’s the same for our colleagues too; we won Insurance Employer of the Year at the British Insurance Awards 2024 and our Glassdoor score is pretty good too.