Governance Lead

Role Overview

You will play a key role within our Company Secretariat team, supporting the delivery of a professional, high‑quality and customer‑focused corporate governance service across Executive, Board and Committee governance.

You will work closely with the Group Company Secretary and wider Governance team to ensure governance processes run smoothly, records are maintained accurately and key corporate governance obligations are met.

Key Responsibilities

• Support the delivery of a professional, high‑quality and customer‑focused corporate governance service across Executive, Board and Committee governance.
• Ensure governance processes run smoothly, records are maintained accurately and key corporate governance obligations are met.
• Lead end‑to‑end support of Executive Committee meetings, including forward planning, agenda coordination, timetable management, collation and drafting of meeting materials, stakeholder follow‑up, quality assurance of papers, preparation of minutes and tracking of actions and decisions to completion.
• Support the organisation and management of Group Board, Committee and relevant management meetings, including agenda planning, meeting logistics, coordination of papers and packs, preparation of accurate minutes, maintenance of action and decision logs and follow‑up with stakeholders to support timely completion of agreed actions.
• Maintain statutory and Group entity information within Co‑Sec software and related records, including structure charts and corporate information, ensuring changes to directors, officers, shareholders and registered details are accurately recorded and kept up to date in line with statutory filing and governance requirements.
• Manage KYC records and related processes for Group entities, ensuring information is accurate, complete, up to date and available to support governance, banking, regulatory and due diligence requirements.
• Support audit, regulatory and due diligence information requests by collating governance documents, verifying records and coordinating responses with relevant stakeholders.
• Support the maintenance of governance policies, registers, templates and process documents, ensuring documents are reviewed, updated and stored appropriately.
• Draft governance documents and reports, maintain records, analyse information and support the delivery of departmental priorities.
• Assist in the renewal of insurance cover for employees, equipment and premises.
• Ensure compliance with the Group Code of Conduct and Fitness and Propriety policies, Company policies, values, guidelines and other relevant standards and regulations at all times.

Qualifications and Requirements

• Strong understanding of company law and corporate governance, with the ability to apply it in practice.
• Part‑qualified or committed to completing the Chartered Governance Qualifying Programme (with support from the company).
• Excellent written and verbal communication skills, with confidence engaging senior stakeholders.
• Ability to deliver accurate work in a fast‑moving environment and meet tight deadlines.
• Strong organisational skills, with the ability to manage competing priorities effectively.
• Experience working in a governance, company secretarial or senior administration role, ideally within a regulated or complex corporate environment.
• Working knowledge of legal, statutory and corporate governance processes, with an ability to apply that knowledge in the preparation of governance materials and records.
• Experience in a listed, regulated or financial services business is desirable.
• Knowledge of the Companies Act 2006 is desirable.
• Understanding of the UK Corporate Governance Code is desirable.
• Understanding of the UK Motor Insurance industry is desirable.
• Strong minute‑writing skills, with the ability to produce accurate, clear and concise records of meetings, actions and decisions.
• Excellent communication skills, both verbal and written.
• Excellent time management and organisational skills with an ability to prioritise effectively.
• Good numeracy and literacy skills.
• Good IT and software skills, including Microsoft Word, Excel and Power Point.
• Behavioural Attributes
• Handle information in a confidential manner.
• Embrace, embed and incorporate the Company Values.
• Diplomatic, personable and pragmatic.
• Use initiative, exercise sound judgement and escalates matters appropriately.
• Seek opportunities to improve governance processes, ways of working and service delivery in support of departmental and business objectives.
• Approachable and keen to help others.
• Self‑motivated and enthusiastic.
• An organised and proactive approach.
• Able to work on own initiative and as part of a team.
• A flexible approach and positive attitude.
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