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- Tasks: Support the CEO of a thriving wellness brand by managing their busy schedule and streamlining operations.
- Company: Join a high-growth wellness brand with a dynamic and supportive culture.
- Benefits: Enjoy hybrid working, competitive salary, and the chance to make a real impact.
- Other info: Flexible hours and opportunities for personal growth in a trusted role.
- Why this job: Be the right-hand partner to a visionary leader and shape your role from the ground up.
- Qualifications: 5-10 years of experience supporting senior executives in fast-paced environments.
The predicted salary is between 50000 - 65000 ÂŁ per year.
We have a fantastic opportunity for a highly capable, intuitive and proactive Executive Assistant to support the Founder & CEO of a high‑growth business in the wellness and fitness industry. After 20 years of building the company without dedicated EA support, the principal is now looking for a trusted right‑hand partner to bring structure, unlock capacity and drive greater efficiency across the business, with scope to support on personal matters over time. This is a newly created role with real scope to shape and define from the outset. Working closely with the Founder & CEO, you will provide senior‑level administrative, organisational and operational support in a fast‑paced, evolving environment.
Acting as a true extension of the Founder & CEO, you will manage competing priorities, streamline day‑to‑day operations, coordinate meetings and travel, and bring structure to a busy and dynamic schedule. This position would suit a charismatic, solutions‑focused EA with experience supporting a founder or senior executive in a fast‑paced entrepreneurial environment. The role is based in London with hybrid working available. Some flexibility may be required outside standard hours, though this is not expected to be a regular feature. This is an excellent opportunity for someone looking to make a visible impact in a long‑term, high‑trust role.
DUTIES TO INCLUDE- Managing a complex and constantly evolving diary for the CEO, ensuring priorities are clear and time is used effectively.
- Acting as a true right‑hand support, helping to bring structure, improve efficiency and free up capacity for more strategic work.
- Liaising with internal and external stakeholders to coordinate meetings, appointments and commitments, often across shifting priorities.
- Ensuring the CEO is well briefed and prepared, with clear oversight of upcoming commitments and sufficient preparation time built in.
- Handling diary changes, resolving conflicts and adjusting schedules as needed, while maintaining a calm and solutions‑focused approach.
- Coordinating meeting logistics, including materials, agendas and follow‑up actions where required.
- Managing domestic and international travel, including itineraries, accommodation, transport and last‑minute changes.
- Proactively identifying ways to streamline processes, improve organisation and reduce administrative burden to free up the CEO's time.
- Handling sensitive information and correspondence with complete discretion, while building trusted systems and ways of working that enable greater delegation over time.
- Supporting across select personal matters, including managing elements of the CEO’s personal diary to ensure alignment with business commitments.
- Coordinating personal travel, bookings, appointments and occasional lifestyle or wellness arrangements, as well as organising gifts and key personal dates.
- Acting as a trusted and discreet point of contact where needed.
- A minimum of 5–10 years of experience supporting a CEO, Founder, Entrepreneur or HNW principal as an EA or Private PA within a fast‑paced environment.
- Experience supporting a founder who is new to working with an EA, with the confidence to shape the role, demonstrate value and build a strong, trusted partnership over time.
- Proven ability to manage complex diaries, shifting priorities and international travel with accuracy and calm.
- Highly organised, with excellent attention to detail and strong judgement.
- Professional, discreet and emotionally intelligent, with the ability to operate in a high‑trust environment.
- A confident communicator, comfortable liaising with senior stakeholders.
- Proactive and solutions‑focused, with a natural ability to anticipate needs and take initiative.
- Comfortable working across both business and personal support in a flexible, evolving role.
- Confident implementing systems, structure and more efficient ways of working around a busy principal.
- Able to manage multiple priorities in a fast‑moving environment.
- Strong technical skills across Microsoft Office and standard administrative systems.
- Right to work in the UK and able to provide strong, verifiable references.
STRATEGIC RIGHT-HAND EA TO CEO & FOUNDER OF SUCCESSFUL WELLNESS BRAND employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land STRATEGIC RIGHT-HAND EA TO CEO & FOUNDER OF SUCCESSFUL WELLNESS BRAND
✨Tip Number 1
Network like a pro! Reach out to your connections in the wellness and fitness industry. Attend events, join relevant groups, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its founder. Understand their vision and values, and think about how you can contribute to their goals. Tailor your responses to show that you’re not just another candidate, but the right-hand partner they need.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've streamlined processes or managed complex schedules in the past. This will demonstrate your proactive approach and ability to handle the dynamic nature of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace STRATEGIC RIGHT-HAND EA TO CEO & FOUNDER OF SUCCESSFUL WELLNESS BRAND
Some tips for your application 🫡
Show Your Proactive Side: In your application, highlight instances where you've taken the initiative to streamline processes or improve efficiency. We love candidates who can think ahead and anticipate needs, so share those examples!
Tailor Your Experience: Make sure to align your past experiences with the specific duties mentioned in the job description. We want to see how your background as an EA or PA has prepared you for this unique role supporting our CEO.
Keep It Professional Yet Personal: While we appreciate professionalism, don’t shy away from showing a bit of your personality. This role is about building a trusted partnership, so let your charisma shine through in your writing!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at 19 London
✨Know the Wellness Brand Inside Out
Before your interview, dive deep into the wellness brand's mission, values, and recent developments. Understanding their ethos will not only impress but also help you tailor your responses to show how you can align with their goals.
✨Showcase Your Proactive Nature
Be ready to share specific examples of how you've anticipated needs and streamlined processes in previous roles. This is crucial for a position that requires a proactive approach, so highlight your ability to bring structure and efficiency.
✨Master the Art of Diary Management
Prepare to discuss your experience managing complex diaries and shifting priorities. Bring examples of how you've handled last-minute changes or conflicts, demonstrating your calm and solutions-focused approach under pressure.
✨Communicate with Confidence
Practice articulating your thoughts clearly and confidently, especially when discussing your experience liaising with senior stakeholders. This role demands strong communication skills, so be prepared to showcase your ability to build trusted relationships.