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- Tasks: Support a leading British actor with administrative tasks across creative and philanthropic projects.
- Company: Join a vibrant team in the heart of London's entertainment scene.
- Benefits: Flexible working hours, dynamic environment, and opportunities to network in the creative industry.
- Why this job: Be part of exciting projects while supporting a public figure behind the scenes.
- Qualifications: 3+ years as a Personal Assistant, strong organisational skills, and a passion for the arts.
- Other info: Hybrid role with a lively office atmosphere and great career growth potential.
The predicted salary is between 36000 - 60000 £ per year.
We have a fantastic opportunity for a highly organised and detail-oriented Personal Assistant to join the private office of a leading British actor and producer. The role will involve providing administrative support across a varied portfolio of creative, cultural, and social impact projects, as well as wider business and philanthropic initiatives. You’ll work closely with senior team members to ensure smooth day-to-day operations in a fast-moving, collaborative, and engaging environment.
Reporting to the Chief of Staff, the Personal Assistant will play a key role in supporting the Principal’s professional activities. The work moves quickly, priorities evolve, and a calm, organised, solutions-focused approach is essential. This is a primarily administrative role with a strong emphasis on diary coordination, logistics, communication and maintaining momentum across multiple internal teams and external partners.
This position would suit someone who enjoys working in creative environments, whether in film, music, production, the arts, charitable foundations, media, or similar. Someone who understands the demands of supporting a public-facing figure, but is just as comfortable operating behind the scenes to help everything run seamlessly.
This is a hybrid position, with Monday, Tuesday and Thursday based in the Central London offices. The office is lively, supportive and sociable. The core hours are 9am – 6pm Monday-Friday with flexibility required depending on the Principal’s schedule.
DUTIES INCLUDE
- Manage an ever-changing diary and schedule, coordinating commitments across business, creative and philanthropic projects
- Prepare agendas, briefing documents, presentations and follow-up actions for meetings
- Act as a trusted point of contact for internal teams and external partners, handling enquiries with warmth and discretion
- Draft and manage correspondence on behalf of the Principal and Chief of Staff
- Arrange complex domestic and international travel – itineraries, logistics, accommodation and briefing packs
- Maintain clear digital filing systems and administrative workflows
- Support the Chief of Staff with wider organisational coordination and project administration
- Build steady working relationships with stakeholders across media, cultural institutions, charities, studios, and partners
ESSENTIAL CRITERIA
- A minimum of 3 years of experience in a Personal Assistant, Executive Assistant or similar ideally with a background in the creative industries, arts, media, cultural organisations, entertainment, or a purpose-led environment is advantageous
- Exceptional organisational and diary management skills
- Confident communicator who is comfortable interfacing with senior stakeholders and public figures
- Calm, grounded, and professional, even when things are moving quickly
- Naturally proactive, takes initiative, enjoys making things run smoothly
- Strong attention to detail and pride in work
- Trusted with confidential information and private matters
- Highly proficient across Microsoft Office and digital organisational tools
- Eligible to work in the UK
- Strong, verifiable references
PERSONAL ASSISTANT TO LEADING BRITISH ACTOR employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PERSONAL ASSISTANT TO LEADING BRITISH ACTOR
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with others on social media. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the person you'll be assisting. Show them you understand their work and values. This will help you stand out and demonstrate your genuine interest in the role.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to interact with various stakeholders. Role-play common scenarios with friends or family to build your confidence and refine your approach.
✨Tip Number 4
Apply through our website! We make it easy for you to showcase your skills and experience. Plus, it shows you're serious about joining our team and helps us get to know you better right from the start.
We think you need these skills to ace PERSONAL ASSISTANT TO LEADING BRITISH ACTOR
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational prowess in your application. We want to see how you manage busy schedules and keep everything running smoothly, just like the role requires!
Tailor Your Experience: When you're writing your application, tailor it to reflect your experience in creative environments. We love seeing how your background aligns with the dynamic nature of this role, so don’t hold back!
Be Personable: Since you'll be acting as a point of contact for various stakeholders, let your personality shine through! We appreciate a warm and engaging tone in your application that reflects how you’d interact with others.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at 19 London
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential criteria. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a Personal Assistant, organisation is key. Prepare examples of how you've successfully managed complex schedules or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, as this will demonstrate your proactive approach.
✨Communicate with Confidence
You’ll be interfacing with senior stakeholders and public figures, so practice your communication skills. Think about how you can convey warmth and professionalism in your responses. Consider doing mock interviews with friends to build your confidence.
✨Prepare for the Unexpected
In a fast-paced environment, things can change quickly. Be prepared to discuss how you handle unexpected challenges or shifting priorities. Share specific examples that highlight your calm and solutions-focused approach, which is crucial for this role.
