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- Tasks: Support the Chairman with diary management, travel logistics, and financial administration.
- Company: Exciting clean energy company based in Oxford, focused on innovation and sustainability.
- Benefits: Professional, sociable environment with opportunities for growth and development.
- Why this job: Be at the heart of a fast-paced, impactful organisation driving clean energy solutions.
- Qualifications: 3-5 years experience supporting senior executives and managing complex priorities.
- Other info: Join a mission-driven team and evolve your role as the company grows.
The predicted salary is between 36000 - 60000 £ per year.
We are delighted to present an exceptional opportunity for a highly organised and discreet Executive Assistant to support the Chairman of an innovative and internationally connected organisation operating within the clean energy sector, working closely within their Private Office. This is a pivotal role operating at the centre of a fast-paced, high-profile environment. The successful candidate will provide senior-level administrative and operational support, working closely with the Chairman’s Chief of Staff and the Private Office Finance Manager to ensure the smooth coordination of the Chairman’s professional commitments and the effective running of key areas of the Private Office.
The role requires someone with exceptional attention to detail, strong judgement and the ability to operate confidently within a high-trust environment. Acting as a central coordination point, you will oversee complex diary management, global travel logistics, financial administration and wider office operations, ensuring the Chairman’s time and priorities are managed with efficiency and precision. This position would suit a proactive, solutions-focused Executive Assistant who thrives in a fast-moving environment and enjoys managing complexity with professionalism and discretion.
The successful candidate will demonstrate excellent organisational ability, strong communication skills and the confidence to anticipate needs, manage competing priorities and keep things running smoothly behind the scenes. The role is based in central Oxford, Monday to Friday, 8:30am – 5:30pm. The offices are professional, sociable and mission-driven, offering a highly engaging working environment. As the organisation continues to grow and scale internationally, there will be genuine opportunity for the successful candidate to develop alongside the business, with significant scope for the role to evolve and expand over time.
DUTIES TO INCLUDE:
- Managing and coordinating a complex and evolving diary for the Chairman, ensuring effective prioritisation of meetings, calls and commitments
- Liaising with internal and external stakeholders to arrange meetings and appointments in coordination with the Chief of Staff
- Ensuring the Chairman is fully briefed and prepared for key meetings and engagements
- Managing diary changes, resolving scheduling conflicts and adjusting priorities as required
- Maintaining oversight of upcoming commitments and building adequate preparation time into the diary
- Coordinating meeting logistics, including preparation of materials, agendas and follow-up actions
- Managing complex global travel arrangements including private aviation, ground transport, security and high-end accommodation, often with last-minute changes
- Supporting administrative financial processes within the Private Office
- Processing invoices, expenses and payments in line with internal procedures
- Maintaining accurate financial records and supporting documentation
- Liaising with the Private Office Finance Manager and external service providers as required
- Assisting with budgeting, expense tracking and financial reporting for the Private Office
- Managing correspondence, documents and records with the highest levels of organisation and confidentiality
- Maintaining and improving office systems to support the efficient running of the Private Office
- Acting as a key coordination point for internal stakeholders and trusted external partners
- Supporting day-to-day Private Office operations and handling administrative matters proactively
- Assisting with ad hoc tasks and projects supporting the Chairman and wider Private Office
ESSENTIAL CRITERIA:
- At least 3-5 years of proven experience supporting a senior executive, principal or family office environment
- Demonstrated ability to manage complex diaries and international travel logistics
- Strong organisational skills with exceptional attention to detail
- Ability to manage multiple priorities within a fast-paced and high-pressure environment
- High levels of discretion, professionalism and integrity
- Excellent communication skills and confidence liaising with senior stakeholders
- Strong administrative and financial coordination capabilities
- Proactive, solutions-oriented mindset with the ability to anticipate needs
- Advanced proficiency across Microsoft Office and standard administrative systems
- Right to work in the UK
- Strong, verifiable references
EA TO CHAIRMAN OF EXCITING CLEAN ENERGY COMPANY OXFORD employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA TO CHAIRMAN OF EXCITING CLEAN ENERGY COMPANY OXFORD
✨Tip Number 1
Network like a pro! Reach out to your connections in the clean energy sector or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show genuine interest in their mission and values, and think of ways you can contribute to their goals as an Executive Assistant.
✨Tip Number 3
Practice your communication skills! Whether it’s a phone call or a face-to-face meeting, being articulate and confident will help you make a great impression on potential employers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace EA TO CHAIRMAN OF EXCITING CLEAN ENERGY COMPANY OXFORD
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in managing complex diaries and international travel logistics, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your organisational skills and discretion. Mention specific examples of how you've thrived in fast-paced environments, as this will resonate with us at StudySmarter.
Showcase Your Attention to Detail: In a role that requires exceptional attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and professionally, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. This way, we can easily track your application and ensure it gets the attention it deserves. Plus, it shows you're keen on joining our mission-driven team!
How to prepare for a job interview at 19 London
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant role. Familiarise yourself with the clean energy sector and the specific challenges the Chairman might face. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience managing complex diaries and travel logistics. Bring examples of how you've successfully handled competing priorities in the past. You could even create a mock schedule to illustrate your planning skills during the interview.
✨Demonstrate Discretion and Professionalism
Since this role requires a high level of discretion, think of scenarios where you've had to handle sensitive information. Be ready to explain how you maintain confidentiality and professionalism in your work, as this will be crucial for building trust with the Chairman and other stakeholders.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s vision and the Chairman's priorities. This not only shows your enthusiasm but also helps you gauge if the role aligns with your career goals. Asking about the team dynamics or future projects can also give you valuable insights into the working environment.