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- Tasks: Be the heartbeat of our vibrant office, ensuring everything runs smoothly and efficiently.
- Company: Join a global, family-run brand management firm that values humility, passion, and transparency.
- Benefits: Enjoy a dynamic work environment in Central London with flexible hours for important client visits.
- Why this job: Make a positive impact while fostering a welcoming atmosphere for clients and employees alike.
- Qualifications: Proven experience as an Office Manager, strong organizational skills, and a proactive mindset are essential.
- Other info: This role is perfect for someone who thrives in a collaborative and fast-paced environment.
The predicted salary is between 28800 - 43200 £ per year.
We are searching for a passionate and dedicated Office Manager to make a positive impact in a thriving Central London office for a global, family-run brand management company.
As the Office Manager, you will play a crucial role in maintaining a vibrant and efficient workplace. By focusing on creating a welcoming atmosphere for both clients and employees, you will ensure that the office runs smoothly and effectively. This position requires a detail-oriented and proactive individual who appreciates the importance of first impressions and the overall work environment.
The successful candidate will oversee daily office operations, ensuring a well-maintained environment that enhances productivity and client comfort. This role involves creating a welcoming atmosphere for clients in both the office spaces and showrooms. Effective communication is crucial, as you will be responsible for handling correspondence, addressing complaints, and keeping all staff informed. As well as organising meetings, lunches and consistently anticipating the client and employee’s needs.
To uphold operational efficiency, the Office Manager will ensure proper maintenance of office equipment and coordinate necessary facilities maintenance with internal and external contractors. Compliance with health and safety regulations is essential, with updated policies in place to meet standards. The Office Manager will also anticipate any potential issues and implement solutions proactively.
The role is an exciting opportunity for someone who is looking to contribute to a family run company who adhere to their core values of humility, ownership, passion, transparency and family ethics. The usual working hours are Monday-Friday from 9 am to 5.30 pm from the offices in Central London, with some flexibility required when important clients are attending the offices.
DUTIES TO INCLUDE:
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Supporting staff, maintaining morale within the office, and organising social events
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Managing online and paper filing systems, keeping these up-to-date
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Dealing with correspondence, complaints, and queries
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Welcoming clients and ensuring their needs and specific requirements are met
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Managing the budget by recording expenses and preparing reports
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Organising the office layout, managing employee schedules, and booking meeting rooms
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Ensuring the health and safety policies are up to date
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Communicating with internal and external contractors
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Thinking ahead and being proactive in anticipating and solving problems
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Proven experience as an Office Manager or in a similar role
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Strong organisational and multitasking skills
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High attention to detail and a commitment to quality
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Ability to work collaboratively in a dynamic environment.
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Strong computer skills, including proficiency in bookkeeping and office software.
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Strong interpersonal skills with the ability to communicate effectively with clients and staff
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Ability to work proactively and manage multiple tasks efficiently
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Right to work in the UK
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Strong verifiable references
OFFICE MANAGER FOR VIBRANT BRAND MANAGEMENT FIRM employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land OFFICE MANAGER FOR VIBRANT BRAND MANAGEMENT FIRM
✨Tip Number 1
Familiarize yourself with the company culture and values. Since this is a family-run brand management firm, showing that you align with their core values of humility, ownership, passion, transparency, and family ethics can set you apart during the interview process.
✨Tip Number 2
Highlight your proactive problem-solving skills. In your conversations, share specific examples of how you've anticipated issues in previous roles and implemented effective solutions to maintain a smooth office environment.
✨Tip Number 3
Demonstrate your strong interpersonal skills by preparing to discuss how you've successfully managed client relationships and handled complaints in the past. This will show your ability to create a welcoming atmosphere for clients.
✨Tip Number 4
Be ready to talk about your organizational skills and experience with managing office operations. Prepare examples of how you've effectively organized schedules, maintained filing systems, and ensured compliance with health and safety regulations.
We think you need these skills to ace OFFICE MANAGER FOR VIBRANT BRAND MANAGEMENT FIRM
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Manager or in similar roles. Emphasize your strong organizational skills, attention to detail, and ability to manage multiple tasks efficiently.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for creating a welcoming atmosphere and your proactive approach to problem-solving. Mention specific examples of how you've maintained morale and supported staff in previous positions.
Showcase Your Communication Skills: In your application, demonstrate your strong interpersonal skills. Provide examples of how you've effectively communicated with clients and staff, handled correspondence, and addressed complaints.
Highlight Your Proactivity: Illustrate your ability to think ahead and anticipate needs. Share instances where you proactively solved problems or improved office operations, showcasing your commitment to maintaining a vibrant workplace.
How to prepare for a job interview at 19 London
✨Show Your Passion for the Role
Make sure to express your enthusiasm for the Office Manager position and the values of the company. Share specific examples of how you align with their core values like humility, ownership, and passion.
✨Demonstrate Your Organizational Skills
Prepare to discuss your experience in managing office operations and maintaining a productive work environment. Highlight any systems you've implemented to improve efficiency or morale in previous roles.
✨Communicate Effectively
Since effective communication is crucial, practice articulating your thoughts clearly. Be ready to provide examples of how you've handled correspondence, complaints, or queries in a professional manner.
✨Be Proactive in Problem Solving
Showcase your ability to anticipate issues and implement solutions. Prepare scenarios where you successfully identified potential problems and took initiative to resolve them before they escalated.
