At a Glance
- Tasks: Support the CEO of a thriving wellness brand by managing their complex schedule and enhancing efficiency.
- Company: Join a high-growth wellness brand with a dynamic and supportive culture.
- Benefits: Enjoy hybrid working, competitive salary, and the chance to shape your role.
- Other info: Opportunity for personal growth and to implement innovative systems in a growing company.
- Why this job: Make a real impact in a trusted role while supporting a visionary leader.
- Qualifications: 5-10 years of EA experience in fast-paced environments, with strong organisational skills.
The predicted salary is between 50000 - 65000 £ per year.
We have a fantastic opportunity for a highly capable, intuitive and proactive Executive Assistant to support the Founder & CEO of a high‑growth business in the wellness and fitness industry. After 20 years of building the company without dedicated EA support, the principal is now looking for a trusted right‑hand partner to bring structure, unlock capacity and drive greater efficiency across the business, with scope to support on personal matters over time. This is a newly created role with real scope to shape and define from the outset. Working closely with the Founder & CEO, you will provide senior‑level administrative, organisational and operational support in a fast‑paced, evolving environment.
Acting as a true extension of the Founder & CEO, you will manage competing priorities, streamline day‑to‑day operations, coordinate meetings and travel, and bring structure to a busy and dynamic schedule. This position would suit a charismatic, solutions‑focused EA with experience supporting a founder or senior executive in a fast‑paced entrepreneurial environment. The role is based in London with hybrid working available. Some flexibility may be required outside standard hours, though this is not expected to be a regular feature. This is an excellent opportunity for someone looking to make a visible impact in a long‑term, high‑trust role.
DUTIES TO INCLUDE
- Managing a complex and constantly evolving diary for the CEO, ensuring priorities are clear and time is used effectively.
- Acting as a true right‑hand support, helping to bring structure, improve efficiency and free up capacity for more strategic work.
- Liaising with internal and external stakeholders to coordinate meetings, appointments and commitments, often across shifting priorities.
- Ensuring the CEO is well briefed and prepared, with clear oversight of upcoming commitments and sufficient preparation time built in.
- Handling diary changes, resolving conflicts and adjusting schedules as needed, while maintaining a calm and solutions‑focused approach.
- Coordinating meeting logistics, including materials, agendas and follow‑up actions where required.
- Managing domestic and international travel, including itineraries, accommodation, transport and last‑minute changes.
- Proactively identifying ways to streamline processes, improve organisation and reduce administrative burden to free up the CEO's time.
- Handling sensitive information and correspondence with complete discretion, while building trusted systems and ways of working that enable greater delegation over time.
- Supporting across select personal matters, including managing elements of the CEO’s personal diary to ensure alignment with business commitments.
- Coordinating personal travel, bookings, appointments and occasional lifestyle or wellness arrangements, as well as organising gifts and key personal dates.
- Acting as a trusted and discreet point of contact where needed.
ESSENTIAL CRITERIA
- A minimum of 5–10 years of experience supporting a CEO, Founder, Entrepreneur or HNW principal as an EA or Private PA within a fast‑paced environment.
- Experience supporting a founder who is new to working with an EA, with the confidence to shape the role, demonstrate value and build a strong, trusted partnership over time.
- Proven ability to manage complex diaries, shifting priorities and international travel with accuracy and calm.
- Highly organised, with excellent attention to detail and strong judgement.
- Professional, discreet and emotionally intelligent, with the ability to operate in a high‑trust environment.
- A confident communicator, comfortable liaising with senior stakeholders.
- Proactive and solutions‑focused, with a natural ability to anticipate needs and take initiative.
- Comfortable working across both business and personal support in a flexible, evolving role.
- Confident implementing systems, structure and more efficient ways of working around a busy principal.
- Able to manage multiple priorities in a fast‑moving environment.
- Strong technical skills across Microsoft Office and standard administrative systems.
- Right to work in the UK and able to provide strong, verifiable references.
STRATEGIC RIGHT-HAND EA TO CEO & FOUNDER OF SUCCESSFUL WELLNESS BRAND in London employer: 19 London
Join a dynamic and innovative wellness brand as a Strategic Right-Hand EA to the CEO, where you will play a pivotal role in shaping the future of the company. With a strong emphasis on employee growth and a supportive work culture, this position offers the unique opportunity to work closely with the Founder in a fast-paced environment, while enjoying the flexibility of hybrid working in London. As part of a high-trust team, you will not only enhance operational efficiency but also contribute to meaningful projects that make a real impact in the wellness industry.
StudySmarter Expert Advice🤫
We think this is how you could land STRATEGIC RIGHT-HAND EA TO CEO & FOUNDER OF SUCCESSFUL WELLNESS BRAND in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the wellness and fitness industry. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founder. Show that you understand their vision and how you can help streamline operations. Tailor your responses to highlight your experience in managing complex diaries and supporting senior executives.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to liaise with various stakeholders. Role-play potential scenarios with a friend to boost your confidence and ensure you're ready to impress.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace STRATEGIC RIGHT-HAND EA TO CEO & FOUNDER OF SUCCESSFUL WELLNESS BRAND in London
Some tips for your application 🫡
Show Your Proactive Side:In your application, let us see how you can take the initiative. Share examples of how you've streamlined processes or improved efficiency in previous roles. We love a solutions-focused mindset!
Tailor Your Experience:Make sure to highlight your experience supporting senior executives, especially in fast-paced environments. We want to know how you've managed complex diaries and shifting priorities, so be specific!
Communicate Clearly:Your written communication skills are key! Keep your application clear and concise, and make sure it reflects your ability to liaise with senior stakeholders. We appreciate a confident communicator.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to hear from you!
How to prepare for a job interview at 19 London
✨Know the Wellness Industry
Familiarise yourself with the wellness and fitness industry. Research current trends, key players, and the company's unique position in the market. This will not only show your genuine interest but also help you speak confidently about how you can contribute to the CEO's vision.
✨Demonstrate Proactivity
Prepare examples of how you've previously anticipated needs and streamlined processes in your past roles. Be ready to discuss specific situations where your proactive approach made a significant impact, especially in fast-paced environments.
✨Master the Diary Management
Since managing a complex diary is crucial for this role, come prepared with strategies or tools you’ve used to handle competing priorities. Share how you’ve successfully navigated scheduling conflicts and ensured smooth operations in previous positions.
✨Build Rapport with the CEO
During the interview, focus on building a connection with the interviewer. Show your emotional intelligence and ability to communicate effectively with senior stakeholders. Ask insightful questions that reflect your understanding of the role and the importance of trust in the EA-CEO relationship.
