SENIOR PRIVATE PA TO UHNW ENTREPRENEURIAL COUPLE in London

A values-driven and entrepreneurial single family office is seeking an exceptional Senior Private PA to support two principals whose work sits at the intersection of climate, conservation, AI, wellness, and social impact. This is a rare opportunity for a career Private PA with genuine seniority and passion to operate at the centre of a fast-moving, internationally connected household and lifestyle operation.

The principals oversee operating companies spanning AI, wellness, and boutique ecotourism, while managing multiple residences across the UK and the US. Working closely alongside the Chief of Staff and wider family office team, the successful candidate will take ownership of the principals’ private lives and the operational systems that support them.

This is a very much a senior Private PA role requiring exceptional autonomy, judgement, and operational leadership. The successful candidate will be expected to independently manage complex projects end-to-end, proactively identify and resolve issues before they escalate, oversee household staff, contractors, vendors, and specialist providers, and work directly with brokers, advisors, and professional partners with confidence and discretion. They will also be comfortable reviewing contracts and agreements, escalating legal considerations where appropriate, and bringing in additional support when needed to ensure seamless execution across all aspects of the principals’ private lives.

This is intentionally a private-led role. The Chief of Staff retains responsibility for business strategy, venture operations, investor matters, and portfolio coordination, while the Senior Private PA owns the day-to-day operational rhythm of the principals’ personal lives. The role requires someone who can manage complexity with calm authority, operate independently, and approach private support as structured project management rather than reactive administration.

The ideal candidate will bring the judgement, discretion, organisation, and systems-thinking expected of a senior-level Private PA, combined with the warmth and adaptability required to support a dynamic entrepreneurial family. They will be comfortable coordinating across multiple properties and time zones, managing people effectively, and interfacing confidently with advisors, contractors, brokers, and external specialists.

This is a permanent, full-time position operating broadly Monday to Friday, 09:00–18:00, on a hybrid basis between London, Oxfordshire, and remote working, with flexibility required around the principals’ schedules and operational needs. The role requires in-person presence at the principals’ properties where appropriate, alongside occasional travel as needed. The package includes a competitive salary dependent on experience and the opportunity to work within a mission-led, globally connected family office focused on climate-positive and socially impactful ventures.

DUTIES TO INCLUDE

• Manage complex personal and family scheduling across both principals, including appointments, social commitments, logistics, and travel coordination
• Coordinate international travel logistics including flights, accommodation, ground transport, visas, itinerary management, and last-minute changes
• Oversee medical, wellness, and personal administration for the principals and family, including records, renewals, expenses, and advisor coordination
• Manage household operations across multiple residences, acting as the key liaison for vendors, contractors, maintenance providers, and household staff
• Provide oversight and direction to assistants and household support teams across UK and US properties
• Coordinate inventory, storage, shipping, and relocation logistics between residences
• Source and manage household insurance policies, renewals, and claims processes across all properties
• Review household contracts, supplier agreements, and renovation documentation, escalating legal matters where appropriate
• Track timelines, approvals, and decision-making across live construction and renovation projects
• Coordinate diary management alongside the Chief of Staff and wider support teams, ensuring priorities and focus time are protected
• Manage overlapping personal and business travel arrangements and act as an effective interface with the wider family office team

ESSENTIAL CRITERIA

• 10+ years’ experience supporting HNW or UHNW principals or families within a senior Private PA capacity
• Experience supporting entrepreneurial principals, founders, or fast-paced family office environments viewed favourably
• Strong background managing complex household operations, family logistics, and lifestyle administration
• Confident reviewing household agreements, insurance policies, and service contracts with sound judgement and attention to detail
• Proven experience managing household staff, contractors, suppliers, and external providers professionally and effectively
• Exceptional organisational skills, strong systems orientation, and meticulous attention to detail
• Excellent written and verbal communication skills with impeccable spelling and grammar
• High emotional intelligence with excellent judgement, discretion, and professionalism
• Calm, proactive, and highly adaptable, with the ability to manage competing priorities under pressure
• Tech fluent, including Apple/Mac systems, Notion, ChatGPT, Claude, and project management platforms
• Flexible with working hours and willing to provide support outside core hours when required
• Driver with own car and willingness to travel between properties where necessary
• Right to work in the UK with excellent verifiable references
• Genuine alignment with climate, conservation, and social-impact values
• Spanish language skills beneficial but not essential
• Previous experience supporting philanthropic, conservation-led, or impact-focused families or organisations preferred