PRIVATE PA TO UHNW ENTREPRENEURIAL COUPLE in London

We have an excellent opportunity for an experienced Private PA to support a UHNW entrepreneurial couple who have recently relocated to the UK. This is a hands-on, fast-paced role supporting two founders working across climate conservation and social entrepreneurship.

The principals are in a period of transition and growth, building and scaling multiple ventures while settling into life in the UK. They are looking for a long-term Private PA who is calm and caring, highly organised and genuinely enjoys bringing structure and order to busy lives. This role would suit someone who is very confident working autonomously, takes pride in getting the details right, and enjoys being a trusted right-hand.

This is a true Private PA role, combining high-level personal support with some household management and some business-adjacent responsibilities. You will be proactive, solutions-focused and comfortable running projects independently, with the ability to anticipate what is needed and stay a few steps ahead. Attention to detail, strong organisation and great software and AI tech skills are essential.

The successful candidate will act as the main point of coordination across diaries, inboxes, travel, household staff, suppliers and personal projects. The focus is on structure, organisation and follow-through, over reactive task handling. The principals value clear communication, sensible prioritisation and someone who learns their preferences and understands how to make their day-to-day lives run more smoothly.

The role is based between properties in London and Oxfordshire and offers a hybrid, flexible setup, combining time at the properties with remote work, project management and errand running. Core days are Monday to Friday, with flexibility needed around working hours and occasional out-of-hours support.

This is a fantastic opportunity to step into a trusted, long-term Private PA role with Principals who value professionalism, attention to detail, warmth and common sense, and to play a key role in supporting them through an exciting period of change and growth.

DUTIES INCLUDE

• Comprehensive diary management across personal, medical, family and social commitments
• Managing and prioritising inboxes, drafting correspondence and acting as a trusted gatekeeper
• Protecting the Principals’ time through thoughtful scheduling and prioritisation
• Handling sensitive and confidential matters with absolute discretion
• Implementing and maintaining organisational systems across calendars, inboxes and projects
• Confident use of technology, including AI tools, Notion, Claude and project management platforms, to improve efficiency
• Day-to-day coordination of household staff, including chefs and housekeepers
• Liaising with vendors, contractors, suppliers and service providers
• Ensuring smooth household management through regular check-ins and clear communication
• Conducting ad hoc research and preparing summaries or reports as required
• Taking ownership of projects from planning through to execution
• Organising all aspects of domestic and international travel, including flights, accommodation, ground transport and detailed itineraries
• Anticipating travel-related needs and contingencies, including pet transport
• Maintaining accurate digital and physical filing systems
• Handling a wide range of administrative tasks with absolute accuracy and discretion
• Managing minor bills, expenses and basic financial tracking
• Liaising with accountants, lawyers and other professional advisers as required
• Running errands and providing ad hoc support as needed
• Being flexible and responsive to changing priorities

ESSENTIAL CRITERIA

• Minimum of 5 years of experience as a Private PA supporting HNW or UHNW principals
• Proven longevity supporting the same principals or families
• Excellent written and verbal communication skills with impeccable spelling and grammar is essential
• Tech fluent, with confidence using Apple/Mac systems, AI tools and digital project management platforms such as ChatGPT, Claude and Notion
• Exceptional organisational skills with meticulous attention to detail and a genuine enjoyment of being one step ahead
• Highly proactive, calm under pressure and confident managing changing priorities
• Warm, empathetic and emotionally intelligent, with strong intuition around boundaries and timing
• Professional, polished and discreet with excellent judgement
• Flexible with hours and willing to support outside core hours when required
• Driver with own car
• Right to work in the UK
• Excellent, verifiable references in hand