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- Tasks: Support a UHNW executive with complex diary management and international travel coordination.
- Company: Private office in Central London with a dynamic, international team.
- Benefits: Competitive salary, flexible working hours, and opportunities for personal growth.
- Other info: Expect spontaneity and constant problem-solving in a vibrant, global setting.
- Why this job: Thrive in a fast-paced environment while making a real impact on an executive's life.
- Qualifications: 5-7+ years EA experience, exceptional organisational skills, and strong communication abilities.
The predicted salary is between 60000 - 80000 ÂŁ per year.
We have a new opportunity for a strong, capable EA to support a UHNW executive within a private office, with regular international travel throughout the year. We’re looking for someone highly organised, proactive and confident, with excellent communication skills and the ability to build relationships across a global network. You’ll be used to operating at a senior level, handling complex and often sensitive matters with discretion, and managing a high‑volume workload with ease.
Strong time management and prioritisation are key, along with the ability to stay one step ahead, juggle multiple demands and take a solutions‑led approach. Attention to detail and a proactive mindset are essential. The principal’s life involves a lot of travel and spontaneity so expect constant last‑minute changes and frequent problem solving. This role would suit an EA who thrives in a fast‑paced, international environment and is comfortable building relationships both in person and remotely.
The role is broad, with a heavy focus on inbox and diary management, coordinating across time zones and managing complex travel. Flexibility is crucial. While there are standard working hours, you’ll need to be adaptable, able to support across time zones and responsive when priorities shift. You’ll be based in a private office in Central London, working alongside a small, established team. The executive operates internationally, so the role requires seamless coordination across multiple locations.
DUTIES TO INCLUDE
- Complex inbox and diary management across multiple time zones
- Developing and maintaining systems to track priorities, projects and correspondence
- Drafting and managing high‑level communications on behalf of the executive
- Coordinating complex international travel and itineraries, ensuring all logistics are managed seamlessly
- Managing expenses and supporting with basic financial administration
- Working collaboratively with a wider team to ensure smooth day‑to‑day operations
- Maintaining organised digital and physical filing systems
- Supporting with ad hoc projects, research and event coordination
- Assisting with internal team administration where required
- Taking a proactive and solutions‑focused approach to all aspects of the role
ESSENTIAL CRITERIA
- 5–7+ years’ EA experience supporting a senior executive or within a fast‑paced environment
- Exceptional organisational skills and strong attention to detail
- Excellent written and verbal communication skills
- Strong IT skills, including Microsoft Office and digital tools
- Highly proactive, adaptable and solutions‑oriented
- Comfortable working outside standard hours when required
- Able to work independently with minimal supervision
- Willingness to travel as needed, often with short notice
- Degree or equivalent experience preferred
- Strong, verifiable references
EXPERIENCED EA TO SUPPORT UHNW EXECUTIVE in London employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EXPERIENCED EA TO SUPPORT UHNW EXECUTIVE in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities, especially in private offices.
✨Tip Number 2
Be ready for the unexpected! Since this role involves a lot of spontaneity, practice your problem-solving skills. Think of scenarios where you can showcase your ability to adapt quickly and manage last-minute changes.
✨Tip Number 3
Show off your organisational skills! Prepare a mock diary management plan or travel itinerary to demonstrate how you handle complex schedules. This will give potential employers a taste of your proactive approach.
✨Tip Number 4
Apply through our website! We’ve got a range of roles that could be perfect for you. Plus, it’s a great way to get noticed by our team and show your enthusiasm for joining us.
We think you need these skills to ace EXPERIENCED EA TO SUPPORT UHNW EXECUTIVE in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your EA experience, especially in high-pressure environments. We want to see how you've managed complex diaries and travel arrangements before, so don’t hold back on those details!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive mindset and ability to handle last-minute changes. We love seeing examples of how you’ve solved problems in the past, so share those stories!
Showcase Your Communication Skills: Since this role involves high-level communications, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we’re looking for someone who can represent our executive well.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at 19 London
✨Master the Art of Diary Management
Since this role involves complex inbox and diary management, be prepared to discuss your strategies for prioritising tasks. Bring examples of how you've successfully managed competing demands in previous roles, especially in fast-paced environments.
✨Showcase Your Proactive Mindset
The ideal candidate is highly proactive, so come armed with stories that demonstrate your ability to anticipate needs and solve problems before they arise. Think of specific instances where you took the initiative to streamline processes or improve efficiency.
✨Communicate with Confidence
Excellent communication skills are a must. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've handled high-level communications in the past, especially in sensitive situations, as this will show your ability to represent the executive effectively.
✨Flexibility is Key
Given the nature of the role, flexibility is crucial. Prepare to discuss how you've adapted to last-minute changes or unexpected challenges in your previous positions. Highlight your experience working across different time zones and how you manage your time effectively under pressure.