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- Tasks: Support a dynamic CEO in managing complex travel and operational tasks.
- Company: Join a fast-paced, innovative family office led by a charismatic entrepreneur.
- Benefits: Flexible working hours, hybrid environment, and opportunities for personal growth.
- Other info: Exciting role with potential travel and a vibrant team atmosphere.
- Why this job: Be a key player in shaping a best-in-class investment platform.
- Qualifications: 5+ years EA experience, strong organisational skills, and proactive mindset.
The predicted salary is between 60000 - 80000 £ per year.
We are supporting a highly successful entrepreneur with a background spanning finance, motorsport, fintech and high-growth ventures, who is now building out and restructuring a dynamic UHNW single-family office as their newly appointed CEO and is seeking a strong Executive Assistant to support this next phase. This is a fantastic opportunity to join at an early stage, working closely with the CEO and reporting into an excellent Chief of Staff, as they shape a best-in-class investment and operational platform. The focus is on bringing greater structure, clarity and strategic direction to a significant and diverse global portfolio.
The CEO operates at a fast pace with a highly international lifestyle, splitting time across the UK, Europe, the Middle East, the US and more. This role would suit someone adaptable, proactive and confident working in an entrepreneurial environment where things are still being built and refined. This is a true right-hand EA role, combining traditional support with a more operational and involved remit, alongside some light personal duties and errand running. The successful candidate will play a key role in keeping things running seamlessly, from managing complex travel to ensuring the CEO’s time is used effectively across multiple locations and commitments.
Flexibility is key, as this won’t always be a traditional 9 to 5 role and may involve occasional travel and out-of-hours support across time zones. The working style will be fairly fluid and hybrid, with an expectation of some time spent in London. Longer term, once fully established, the family office is likely to be central London-based.
DUTIES TO INCLUDE
- Providing high-level EA support to the CEO, acting as a trusted and proactive right hand
- Managing complex international travel, including private aviation, commercial flights, helicopters, ground transfers and dynamic itineraries
- Anticipating schedule changes and proactively adapting travel and logistics accordingly
- Supporting the coordination of the CEO’s diary across multiple time zones and commitments
- Working closely with the Chief of Staff to bring structure, prioritisation and operational efficiency to the CEO’s time and wider ecosystem
- Assisting with the setup and ongoing organisation of the family office, including ad hoc operational support
- Supporting occasional logistics for the motorsport business (track days, events, travel coordination)
- Assisting with light personal support and errands where required
- Helping to coordinate team logistics, including potential office setup and ad hoc support to senior team members
- Acting as a problem-solver, identifying issues before they arise and implementing solutions independently
ESSENTIAL CRITERIA
- At least 5 years of EA experience supporting a HNW/UHNW individual or within a fast-paced entrepreneurial or Family Office environment
- Charismatic and personable, able to hold their own in a high-performing team
- Highly proactive, forward-thinking and solutions-led, with the ability to anticipate needs
- Confident managing complex international travel, including private aviation
- Comfortable working in a fluid, evolving environment without rigid structure
- Strong communication skills, with the ability to build rapport across all levels
- Highly organised, detail-oriented and able to manage multiple priorities
- Flexible with working hours and willing to support across time zones
- Ideally London-based, with flexibility to travel if required
- Full UK driving licence required, with confidence driving in London and occasionally supporting the CEO with transport where needed
- Right to work in the UK
- Strong, verifiable references
EXCITING EXECUTIVE ASSISTANT ROLE SUPPORTING CHARISMATIC HNW CEO in London employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EXCITING EXECUTIVE ASSISTANT ROLE SUPPORTING CHARISMATIC HNW CEO in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews by researching the CEO and their ventures. Show us you’re not just another candidate; demonstrate your knowledge about their work in finance, motorsport, and fintech. It’ll impress them and show you’re genuinely interested!
✨Tip Number 3
Practice your problem-solving skills! Think of scenarios where you might need to adapt quickly or manage complex travel arrangements. Being able to showcase your proactive approach will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of exciting roles, and applying directly can give you a better chance of landing that dream job. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace EXCITING EXECUTIVE ASSISTANT ROLE SUPPORTING CHARISMATIC HNW CEO in London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of charisma into your cover letter. Remember, this role is all about supporting a dynamic CEO, so showing that you can match their energy is key.
Tailor Your Experience: Make sure to highlight your relevant experience in your application. We’re looking for someone with at least 5 years of EA experience, so be specific about how your past roles have prepared you for this fast-paced environment. Use examples that demonstrate your ability to manage complex travel and support high-net-worth individuals.
Be Proactive: In your written application, showcase your proactive nature. Mention instances where you’ve anticipated needs or solved problems before they arose. This will show us that you’re not just reactive but can take initiative, which is crucial for this role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures it gets the attention it deserves. Plus, it makes the process smoother for both you and us!
How to prepare for a job interview at 19 London
✨Know Your CEO
Before the interview, do your homework on the CEO's background and interests. Familiarise yourself with their work in finance, motorsport, and fintech. This will not only help you understand their vision but also allow you to engage in meaningful conversation during the interview.
✨Showcase Your Proactivity
Be ready to discuss specific examples of how you've anticipated needs and solved problems in previous roles. Highlight situations where you managed complex travel or adapted to last-minute changes, as this role demands a proactive approach in a fast-paced environment.
✨Demonstrate Flexibility
Since the role requires adaptability and flexibility, be prepared to talk about your experience working outside traditional hours or managing multiple priorities. Share instances where you successfully navigated changing schedules or supported teams across different time zones.
✨Emphasise Communication Skills
Strong communication is key for this position. Be ready to showcase how you've built rapport with high-net-worth individuals or senior executives. Practice articulating your thoughts clearly and confidently, as this will reflect your ability to support the CEO effectively.