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- Tasks: Support high-level partners with diary management, travel arrangements, and office coordination.
- Company: Fast-growing investment firm in Mayfair with a dynamic, entrepreneurial culture.
- Benefits: Competitive salary, opportunity for impact, and a vibrant office environment.
- Why this job: Join a lean team and make a meaningful difference from day one.
- Qualifications: 7+ years EA experience, strong organisational skills, and proficiency in Outlook, Excel, and PowerPoint.
- Other info: Exciting chance to work closely with UHNW clients in a polished, professional setting.
The predicted salary is between 36000 - 60000 £ per year.
We're working with a fast-growing, entrepreneurial investment firm focused on operational real estate, social infrastructure, and healthcare. Founded a couple of years ago by highly experienced partners, the business has grown quickly into a lean, high-calibre team. They are now looking to bring on a highly capable Executive Assistant to support the partners and sit at the heart of the business. This is a varied, hands-on EA role combining high-level executive support with elements of office management and some light private PA responsibilities.
The role is very people-facing, so they're looking for someone polished, personable, and confident dealing with UHNW and VIP clients, while also being extremely organised and comfortable getting stuck in behind the scenes. The ideal candidate will be calm and discreet under pressure, proactive and solutions-focused, happy taking ownership, and able to bring structure and charisma to the office.
This is a fully office-based role, working Monday to Friday, 9am–5pm, with some flexibility required outside of these hours. The team is currently based in the heart of Mayfair and will be moving into a beautiful new office close by this summer. This is a fantastic opportunity for an experienced EA to step into a newly created role, bring structure, and make a meaningful impact within a dynamic, entrepreneurial team from day one.
DUTIES INCLUDE
- Providing full EA support to up to four Partners, including complex diary management, scheduling, inbox support, and meeting coordination
- Arranging international and domestic travel, itineraries, expenses, and invoices
- Acting as a professional and welcoming first point of contact for UHNW clients and visitors
- Preparing, formatting, and proofreading polished documents and short presentations (PowerPoint and Excel)
- Supporting office management tasks such as supplier coordination, inventory management, facilities, and the upcoming office move
- Assisting with onboarding and general operational support as the team continues to grow
- Providing light Private PA support to partners, including concierge-style requests and bookings
- Using modern productivity tools and AI where helpful to improve efficiency
- Supporting ad hoc projects, client hosting, and occasional events or off-sites
ESSENTIAL REQUIREMENTS
- A minimum of 7 years of experience as an EA/PA, within private equity, finance, investment, or a similarly fast-paced environment
- Very strong Outlook, Excel, and PowerPoint skills, with confidence producing polished documents
- Comfortable dealing with senior stakeholders and UHNW clients with discretion and professionalism
- Highly organised, detail-focused, and able to juggle multiple priorities
- Proactive, adaptable, and comfortable working in a lean, entrepreneurial team
- Happy working full-time from the office with flexibility when required
- Right to work in the UK
- Strong, verifiable references
EXCITING EA ROLE SUPPORTING PARTNERS OF HIGH-GROWTH INVESTMENT FIRM in London employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EXCITING EA ROLE SUPPORTING PARTNERS OF HIGH-GROWTH INVESTMENT FIRM in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment and finance sectors. Attend industry events or webinars where you can meet potential employers or colleagues. Remember, it’s all about who you know!
✨Tip Number 2
Prepare for interviews by researching the firm and its partners. Understand their values and recent projects. This will help you tailor your responses and show that you’re genuinely interested in the role.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or handled high-pressure situations. This will demonstrate that you’re the calm and proactive EA they need.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace EXCITING EA ROLE SUPPORTING PARTNERS OF HIGH-GROWTH INVESTMENT FIRM in London
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight your 7+ years of EA/PA experience in your application. We want to see how you've thrived in fast-paced environments like finance or private equity, so don’t hold back on those details!
Polish Your Documents: Since you'll be preparing and proofreading documents, ensure your application is error-free and well-formatted. Use clear language and a professional tone to reflect your attention to detail and document skills.
Be Personable: This role is all about people! When writing your application, let your personality shine through. We’re looking for someone polished and confident, so don’t be afraid to show us your friendly side.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity right away!
How to prepare for a job interview at 19 London
✨Know Your Partners
Before the interview, do your homework on the partners you'll be supporting. Understand their backgrounds, investment focus, and any recent news about the firm. This will not only show your interest but also help you tailor your responses to align with their values and goals.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and demonstrate your ability to stay calm and organised under pressure.
✨Polish Your Presentation Skills
Since the role involves preparing documents and presentations, practice discussing your experience with PowerPoint and Excel. Bring along a sample of your work if possible, and be ready to explain how you ensure your documents are polished and professional.
✨Emphasise Your People Skills
This role is very people-facing, so highlight your experience dealing with high-net-worth clients or senior stakeholders. Share anecdotes that showcase your professionalism, discretion, and ability to build rapport quickly, as these traits are crucial for success in this position.
