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- Tasks: Support the Managing Partner with diary management and assist the legal team with various tasks.
- Company: Join a boutique law firm known for its high-profile international work and creative problem-solving.
- Benefits: Enjoy hybrid working, 25 days annual leave, private medical cover, and a competitive salary.
- Why this job: Be part of a friendly, close-knit team in a dynamic environment that values positivity and respect.
- Qualifications: 5 years' PA experience in a law firm, strong interpersonal skills, and legal secretarial expertise required.
- Other info: This is a full-time, permanent role with a focus on variety and supporting high-profile clients.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
We are looking for a highly organised, proactive, and discreet Legal Personal Assistant to support the Managing Partner of a well-established boutique law firm based in Holborn. Known for its high-profile international work, the firm advises clients across South Asia, the Middle East, South America, and Africa, and values unique thinking, a creative approach to problem-solving, and above all, positivity and respect. This is a fantastic opportunity to join a respected legal team in a varied and fast-paced support role.
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\\nYou will act as the Managing Partner’s key support, while also assisting the wider legal team and Practice Manager with a range of operational and administrative tasks. Working within a close-knit and friendly international team, this role is ideal for someone who enjoys variety, thrives in a smaller firm environment, and is confident in juggling multiple priorities.
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\\nThe ideal candidate will remain calm under pressure, be solutions-focused, and take pride in keeping things running smoothly behind the scenes. Strong interpersonal skills and experience working in busy legal settings are essential.
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\\nThis is a full-time, permanent position with working hours from 9:00/9:30am to 5:30/6:00pm, Monday to Friday. The role offers a hybrid working arrangement, with one day working from home each week. In addition to a competitive salary, the position includes a generous benefits package, comprising 25 days of annual leave and private medical cover.
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\\nDUTIES INCLUDE:
\\n• Provide full PA support to the Managing Partner, including proactive diary management and planning around legal and BD commitments
\\n• Assist with business development activities, including maintaining contact lists, tracking associations, and helping with event preparation
\\n• Manage incoming new client enquiries and follow-up communication
\\n• Open client files and collate compliance documentation using the firm’s CMS
\\n• Liaise with the finance team and legal team to support billing processes
\\n• Maintain and update the firm’s central contact database
\\n• Liaise with external marketing providers regarding the firm’s website, social media, articles, and events
\\n• Provide ad hoc support to the legal team (e.g. formatting documents, assisting paralegals with bundles)
\\n• Provide holiday cover for the PA to the Senior Partner
\\n• Collaborate with the Office Coordinator to ensure smooth front-of-house operations (phones, doors, client greetings)
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\\nESSENTIAL CRITERIA:
\\n• Minimum of 5 years’ experience as a PA within a busy law firm (small or medium-sized firm experience preferred)
\\n• Proven involvement in billing and/or marketing-related tasks
\\n• Strong tenure in previous roles, showing reliability and commitment
\\n• Legal secretarial skills and experience supporting legal professionals
\\n• Confident, polished, and well-presented with excellent interpersonal skills and cultural awareness
\\n• Experience working with HNW and commercial clients, particularly from the Middle East, South Asia, and Africa (preferred)
\\n• Right to work in the UK
\\n• Strong, verifiable references
LEGAL PERSONAL ASSISTANT TO MANAGING PARTNER OF BOUTIQUE LAW FIRM employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land LEGAL PERSONAL ASSISTANT TO MANAGING PARTNER OF BOUTIQUE LAW FIRM
✨Tip Number 1
Familiarise yourself with the specific legal practices and cultural nuances of the regions the firm operates in, such as South Asia and the Middle East. This knowledge will not only help you understand the clients better but also demonstrate your commitment to the role during interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who have experience in boutique law firms. Attend relevant events or webinars to connect with potential colleagues and gain insights into the firm's culture and expectations.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan for the Managing Partner. This could include prioritising tasks and scheduling meetings, which will highlight your proactive approach and ability to handle multiple responsibilities.
✨Tip Number 4
Research the firm's recent cases and business development activities. Being able to discuss these during your interview will show your genuine interest in the firm and your understanding of its operations, making you a more compelling candidate.
We think you need these skills to ace LEGAL PERSONAL ASSISTANT TO MANAGING PARTNER OF BOUTIQUE LAW FIRM
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a PA in a legal setting. Emphasise your skills in diary management, client communication, and any specific legal software you have used.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the firm. Mention your proactive approach, ability to handle multiple priorities, and how your experience aligns with their needs.
Highlight Relevant Experience: In your application, focus on your past roles where you supported senior legal professionals. Include specific examples of how you contributed to business development or managed client enquiries.
Showcase Interpersonal Skills: Since strong interpersonal skills are essential for this role, provide examples in your application that demonstrate your ability to work well within a team and manage relationships with clients effectively.
How to prepare for a job interview at 19 London
✨Showcase Your Organisational Skills
As a Legal Personal Assistant, your ability to stay organised is crucial. Prepare examples of how you've effectively managed multiple priorities in previous roles, especially in busy legal settings. Highlight any specific tools or methods you use to keep everything on track.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of legal work, it's important to convey your understanding of confidentiality. Be ready to discuss situations where you've had to handle confidential information and how you ensured it remained secure.
✨Familiarise Yourself with the Firm's Work
Research the boutique law firm’s areas of expertise and notable cases. Showing that you understand their international focus and client base will demonstrate your genuine interest in the role and the firm’s mission.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of specific scenarios from your past experience where you successfully navigated challenges, particularly in a legal context, and be prepared to share those stories.
