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- Tasks: Support the Managing Partner with diary management, client enquiries, and team collaboration.
- Company: Join a respected boutique law firm known for high-profile international work.
- Benefits: Enjoy hybrid working, 25 days annual leave, and private medical cover.
- Why this job: Be part of a friendly, dynamic team that values creativity and positivity.
- Qualifications: 5 years PA experience in a law firm, strong interpersonal skills, and legal secretarial expertise.
- Other info: Ideal for those who thrive in a fast-paced, varied environment.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a highly organised, proactive, and discreet Legal Personal Assistant to support the Managing Partner of a well-established boutique law firm based in Holborn. Known for its high-profile international work, the firm advises clients across South Asia, the Middle East, South America, and Africa, and values unique thinking, a creative approach to problem-solving, and above all, positivity and respect. This is a fantastic opportunity to join a respected legal team in a varied and fast-paced support role.
You will act as the Managing Partner’s key support, while also assisting the wider legal team and Practice Manager with a range of operational and administrative tasks. Working within a close-knit and friendly international team, this role is ideal for someone who enjoys variety, thrives in a smaller firm environment, and is confident in juggling multiple priorities.
The ideal candidate will remain calm under pressure, be solutions-focused, and take pride in keeping things running smoothly behind the scenes. Strong interpersonal skills and experience working in busy legal settings are essential.
This is a full-time, permanent position with working hours from 9:00/9:30am to 5:30/6:00pm, Monday to Friday. The role offers a hybrid working arrangement, with one day working from home each week. In addition to a competitive salary, the position includes a generous benefits package, comprising 25 days of annual leave and private medical cover.
DUTIES INCLUDE:
• Provide full PA support to the Managing Partner, including proactive diary management and planning around legal and BD commitments
• Assist with business development activities, including maintaining contact lists, tracking associations, and helping with event preparation
• Manage incoming new client enquiries and follow-up communication
• Open client files and collate compliance documentation using the firm’s CMS
• Liaise with the finance team and legal team to support billing processes
• Maintain and update the firm’s central contact database
• Liaise with external marketing providers regarding the firm’s website, social media, articles, and events
• Provide ad hoc support to the legal team (e.g. formatting documents, assisting paralegals with bundles)
• Provide holiday cover for the PA to the Senior Partner
• Collaborate with the Office Coordinator to ensure smooth front-of-house operations (phones, doors, client greetings)
ESSENTIAL CRITERIA:
• Minimum of 5 years’ experience as a PA within a busy law firm (small or medium-sized firm experience preferred)
• Proven involvement in billing and/or marketing-related tasks
• Strong tenure in previous roles, showing reliability and commitment
• Legal secretarial skills and experience supporting legal professionals
• Confident, polished, and well-presented with excellent interpersonal skills and cultural awareness
• Experience working with HNW and commercial clients, particularly from the Middle East, South Asia, and Africa (preferred)
• Right to work in the UK
• Strong, verifiable references
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LEGAL PERSONAL ASSISTANT TO MANAGING PARTNER OF BOUTIQUE LAW FIRM employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land LEGAL PERSONAL ASSISTANT TO MANAGING PARTNER OF BOUTIQUE LAW FIRM
✨Tip Number 1
Familiarise yourself with the specific legal practices and cultural nuances of the regions the firm operates in, such as South Asia and the Middle East. This knowledge will not only help you understand the clients better but also demonstrate your commitment to the role during interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who have experience in boutique law firms. Attend relevant events or webinars to connect with potential colleagues and gain insights into the firm's culture and expectations.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan for a busy legal professional. This practical demonstration can be a great conversation starter during interviews and highlight your proactive approach.
✨Tip Number 4
Research the firm's recent cases and business development activities. Being able to discuss these topics during your interview will show your genuine interest in the firm and your readiness to contribute to its success.
We think you need these skills to ace LEGAL PERSONAL ASSISTANT TO MANAGING PARTNER OF BOUTIQUE LAW FIRM
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant in a legal setting. Emphasise your skills in diary management, client communication, and any relevant billing or marketing tasks you've handled.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to thrive under pressure. Mention specific examples of how you've successfully managed multiple priorities in previous roles, particularly in a law firm environment.
Highlight Interpersonal Skills: Given the importance of strong interpersonal skills for this role, ensure you provide examples of how you've effectively communicated with clients and colleagues, especially in high-pressure situations.
Showcase Cultural Awareness: If you have experience working with clients from diverse backgrounds, particularly from the Middle East, South Asia, or Africa, make sure to mention this. It demonstrates your cultural awareness and ability to engage with a varied clientele.
How to prepare for a job interview at 19 London
✨Showcase Your Organisational Skills
As a Legal Personal Assistant, being organised is key. Prepare examples of how you've successfully managed multiple priorities in previous roles, especially in busy legal settings. Highlight your diary management skills and any tools you use to stay on top of tasks.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of legal work, it's crucial to convey your ability to handle confidential information discreetly. Be ready to discuss situations where you've maintained confidentiality and professionalism, particularly when dealing with high-profile clients.
✨Emphasise Your Interpersonal Skills
Strong interpersonal skills are essential for this role. Prepare to talk about how you've built relationships with colleagues and clients in the past. Share specific examples that demonstrate your ability to communicate effectively and work collaboratively within a team.
✨Research the Firm's International Work
Since the firm operates internationally, showing knowledge about their work in regions like South Asia, the Middle East, and Africa can set you apart. Familiarise yourself with their recent cases or projects and be prepared to discuss how your background aligns with their client base.
