At a Glance
- Tasks: Support a UHNW executive with complex diary management and international travel coordination.
- Company: Private office in Central London with a dynamic, established team.
- Benefits: Opportunity for international travel and exposure to high-level operations.
- Other info: Flexibility and adaptability are key; expect spontaneous challenges and opportunities.
- Why this job: Thrive in a fast-paced environment while building global relationships.
- Qualifications: 5-7+ years EA experience, exceptional organisational skills, and strong communication abilities.
The predicted salary is between 60000 - 80000 £ per year.
We have a new opportunity for a strong, capable EA to support a UHNW executive within a private office, with regular international travel throughout the year.
We’re looking for someone highly organised, proactive and confident, with excellent communication skills and the ability to build relationships across a global network. You’ll be used to operating at a senior level, handling complex and often sensitive matters with discretion, and managing a high-volume workload with ease.
Strong time management and prioritisation are key, along with the ability to stay one step ahead, juggle multiple demands and take a solutions-led approach. Attention to detail and a proactive mindset are essential. The principal’s life involves a lot of travel and spontaneity so expect constant last minute changes and frequent problem solving.
This role would suit an EA who thrives in a fast-paced, international environment and is comfortable building relationships both in person and remotely. The role is broad, with a heavy focus on inbox and diary management, coordinating across time zones and managing complex travel.
Flexibility is crucial. While there are standard working hours, you’ll need to be adaptable, able to support across time zones and responsive when priorities shift. You’ll be based in a private office in Central London, working alongside a small, established team. The executive operates internationally, so the role requires seamless coordination across multiple locations.
DUTIES TO INCLUDE:
- Complex inbox and diary management across multiple time zones
- Developing and maintaining systems to track priorities, projects and correspondence
- Drafting and managing high-level communications on behalf of the executive
- Coordinating complex international travel and itineraries, ensuring all logistics are managed seamlessly
- Managing expenses and supporting with basic financial administration
- Working collaboratively with a wider team to ensure smooth day-to-day operations
- Maintaining organised digital and physical filing systems
- Supporting with ad hoc projects, research and event coordination
- Assisting with internal team administration where required
- Taking a proactive and solutions-focused approach to all aspects of the role
ESSENTIAL CRITERIA
- 5–7+ years’ EA experience supporting a senior executive or within a fast-paced environment
- Exceptional organisational skills and strong attention to detail
- Excellent written and verbal communication skills
- Strong IT skills, including Microsoft Office and digital tools
- Highly proactive, adaptable and solutions-oriented
- Comfortable working outside standard hours when required
- Able to work independently with minimal supervision
- Willingness to travel as needed, often with short notice
- Degree or equivalent experience preferred
- Strong, verifiable references
EXPERIENCED EA TO SUPPORT UHNW EXECUTIVE employer: 19 London
Join a dynamic private office in Central London, where you will thrive as an Experienced EA supporting a UHNW executive. Our collaborative work culture fosters flexibility and adaptability, allowing you to excel in a fast-paced international environment while managing complex travel and communications. With opportunities for professional growth and the chance to build relationships across a global network, this role offers a rewarding experience for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land EXPERIENCED EA TO SUPPORT UHNW EXECUTIVE
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on opportunities, especially in private offices.
✨Tip Number 2
Be ready for anything! Since this role involves a lot of spontaneity, practice your problem-solving skills. Think of scenarios where you might need to adapt quickly and come up with solutions on the fly.
✨Tip Number 3
Show off your organisational skills! When you get the chance to meet potential employers, bring examples of how you've managed complex schedules or travel arrangements. It’ll demonstrate your capability right off the bat.
✨Tip Number 4
Apply through our website! We’ve got loads of great roles, and applying directly can give you a better shot at standing out. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace EXPERIENCED EA TO SUPPORT UHNW EXECUTIVE
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of EA for a UHNW executive. Highlight your experience in managing complex diaries and travel arrangements, as well as your ability to handle sensitive matters with discretion.
Showcase Your Communication Skills:Since excellent communication is key, use your cover letter to demonstrate your writing skills. Share examples of how you've effectively communicated on behalf of senior executives or managed high-level correspondence.
Emphasise Your Proactivity:We love candidates who take initiative! In your application, mention specific instances where you’ve anticipated needs or solved problems before they arose, especially in fast-paced environments.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to support a UHNW executive.
How to prepare for a job interview at 19 London
✨Master the Art of Organisation
As an EA, your organisational skills will be under the spotlight. Prepare to discuss specific systems or tools you’ve used to manage complex diaries and inboxes. Bring examples of how you’ve handled last-minute changes or prioritised tasks effectively.
✨Showcase Your Communication Skills
Excellent communication is key for this role. Be ready to demonstrate your ability to draft high-level communications and manage relationships. Consider preparing a brief example of a challenging communication scenario you navigated successfully.
✨Demonstrate Flexibility and Adaptability
This position requires someone who can thrive in a fast-paced environment. Share instances where you’ve had to adapt quickly to changing priorities or unexpected challenges, especially in international contexts.
✨Highlight Your Problem-Solving Skills
The role involves a lot of problem-solving, so come prepared with examples of how you’ve tackled complex issues. Think about situations where you took a proactive approach to find solutions, particularly in travel coordination or project management.
