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- Tasks: Support senior partners with diary management, correspondence, and personal tasks in a dynamic law firm.
- Company: Join a well-established, family-run law firm located in the heart of Central London.
- Benefits: Enjoy a stable schedule, minimal out-of-hours work, and a healthy work-life balance.
- Why this job: Be the trusted right-hand to senior leaders while thriving in a varied and engaging environment.
- Qualifications: 3-4 years as a Personal or Executive Assistant; corporate experience preferred but not essential.
- Other info: Office-based role with a professional atmosphere and opportunities for personal growth.
The predicted salary is between 36000 - 60000 £ per year.
We are searching for an exceptional Personal Assistant to support the Founding Partner of a well-established, family-run law firm based in Central London. This is a unique opportunity for a highly organised and emotionally intelligent individual to become the trusted right-hand to a senior legal figure, while also providing support to the firm’s Managing Partner. This is a fantastic role for someone who thrives in a dynamic environment, enjoys variety in their day-to-day responsibilities, and takes pride in being a reliable and steady presence behind senior leaders. It's worth noting that previous experience in a law firm, as a paralegal or legal PA, is not necessary for this role; the client is seeking a candidate with a strong Private Personal or Executive Assistant background within a corporate setting.
This is a dynamic and varied position supporting both the Founding and Managing Partners of the firm. The successful candidate will be adaptable and emotionally intelligent, able to shift between the differing needs and working styles of two senior executives. The primary focus will be on the Founding Partner, providing comprehensive personal assistance including diary and inbox management, arranging appointments, attending meetings to take notes and set reminders, managing correspondence, and offering general support with a calm, professional, and discreet approach. Support for the Managing Partner will centre around assisting with scheduling, briefings, and a range of administrative, personal and professional tasks.
The ideal candidate will be a polished and highly dependable, patient professional with at least 3–4 years of experience as a Personal Assistant or Executive Assistant, preferably with experience supporting at a senior level and handling personal matters.
This is a full-time, office-based role in Central London, with working hours from Monday to Friday, 9:30 am to 6:00 pm. The position offers a stable schedule with minimal out-of-hours expectations, and weekends are respected, allowing for a healthy work–life balance.
DUTIES INCLUDE:
- Provide day-to-day support to both the Founding Partner and Managing Partner
- Manage diaries and inboxes, ensuring schedules are up to date and well-organised
- Arrange and coordinate personal appointments (medical, social, etc.) for the Founding Partner
- Attend meetings, take detailed notes, and set reminders/follow-up actions
- Draft and manage personal correspondence on behalf of the Founding Partner
- Act as a gatekeeper and liaison, managing access to the Partners and ensuring time is used efficiently
- Keep the Founding Partner well-briefed, including reminders of previous meetings and key contacts
- Provide discreet, calm, and professional support on ad hoc personal tasks
- Assist the Managing Partner with scheduling, briefings, and administrative duties
- Adapt to different working styles and needs of two senior executives
- Represent the partners with professionalism and discretion, including in client-facing situations
- Manage all administration for Founding Partner’s three main properties including communicating with household staff
ESSENTIAL CRITERIA
- Previous experience in a corporate or legal environment (law firm experience is a plus but in no way essential)
- Excellent written and spoken English with a meticulous eye for detail
- A calm, kind, and patient demeanour with a strong sense of discretion
- High emotional intelligence and the ability to anticipate needs
- A naturally proactive approach and excellent time management skills
- A polished, professional presence and confidence when interacting with clients
- A culturally aware outlook and strong common sense
- London based with the right to work in the UK
- Strong, verifiable references
EXECUTIVE/PRIVATE PERSONAL ASSISTANT TO PARTNERS OF BOUTIQUE LAW FIRM employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EXECUTIVE/PRIVATE PERSONAL ASSISTANT TO PARTNERS OF BOUTIQUE LAW FIRM
✨Tip Number 1
Familiarise yourself with the specific needs of a Personal Assistant in a law firm setting. Research common tasks and challenges faced by PAs in legal environments, even if you don't have direct experience. This will help you speak confidently about how your skills can translate to this role.
✨Tip Number 2
Network with professionals in the legal field or those who have worked as Executive Assistants. Attend industry events or join relevant online groups to gain insights and potentially get referrals that could strengthen your application.
✨Tip Number 3
Demonstrate your emotional intelligence during any interactions with the firm. Be prepared to discuss scenarios where you've successfully managed differing personalities or adapted to various working styles, as this is crucial for supporting both the Founding and Managing Partners.
✨Tip Number 4
Showcase your organisational skills by preparing a mock schedule or plan for a typical day as a Personal Assistant to the partners. This proactive approach can impress during interviews and highlight your ability to manage complex schedules effectively.
We think you need these skills to ace EXECUTIVE/PRIVATE PERSONAL ASSISTANT TO PARTNERS OF BOUTIQUE LAW FIRM
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal or Executive Assistant. Focus on your organisational skills, emotional intelligence, and ability to manage multiple tasks efficiently, as these are key for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the law firm. Mention specific examples from your past roles that demonstrate your adaptability and professionalism, especially in supporting senior executives.
Showcase Attention to Detail: Given the importance of detail in this role, ensure your application is free from errors. Use clear formatting and concise language to reflect your meticulous nature, which is essential for managing diaries and correspondence.
Highlight Interpersonal Skills: Emphasise your emotional intelligence and ability to work with different personalities. Provide examples of how you've successfully navigated varying needs in previous roles, showcasing your calm and professional approach.
How to prepare for a job interview at 19 London
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage diaries and inboxes is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Emotional Intelligence
The role requires someone who can adapt to different working styles. During the interview, share instances where you've effectively navigated varying personalities or needs, showcasing your emotional intelligence and ability to anticipate others' requirements.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-life scenarios. Think about potential challenges you might face in this role and prepare thoughtful responses that demonstrate your proactive approach and calm demeanour under pressure.
✨Exude Professionalism and Discretion
Since you'll be representing senior partners, it's essential to convey professionalism. Dress appropriately and communicate clearly. Be ready to discuss how you've maintained confidentiality and discretion in previous roles, as this will be key in building trust with the partners.
