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For Companies At a Glance
- Tasks: Support Directors with admin tasks, event planning, and client engagement activities.
- Company: Join a dynamic and rapidly growing construction company in South East London.
- Benefits: Enjoy hybrid working options, competitive salary, and performance-based incentives.
- Why this job: Be part of a collaborative team and gain exposure to high-profile events.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and event management expertise required.
- Other info: Work in stunning offices and handle exciting projects with 100–200 guests.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
A dynamic and rapidly growing construction company is offering an exciting opportunity for a highly organised and proactive Executive Assistant to support its Directors. This multifaceted role requires exceptional communication skills, strong event planning experience, and meticulous attention to detail.
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\\nYou will be responsible for managing a wide range of administrative and executive support tasks, as well as coordinating high-profile client engagement activities throughout the year. The ideal candidate will be a confident self-starter, capable of working independently and maintaining professionalism when handling sensitive and confidential matters.
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\\nThis is a full-time position based from their stunning offices in South East London, with the opportunity for hybrid working following successful completion of the probation period. It offers a competitive salary and performance-based incentives, the chance to work within a collaborative and supportive team environment, and exposure to high-profile events and client relationship management.
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\\nDUTIES TO INCLUDE
\\n• Manage and maintain an up-to-date client database
\\n• Monitor event budgets and conduct cost analysis
\\n• Provide diary and inbox management for company directors
\\n• Schedule meetings, appointments, and events using Microsoft Outlook
\\n• Organise travel, restaurant bookings, and accommodation
\\n• Plan and execute 5–6 large-scale client events annually (e.g. golf days, shooting events, go-karting) with 100–200 guests
\\n• Coordinate the distribution of sports event tickets (e.g. football, rugby, horse racing) for clients and staff
\\n• Liaise with venues and vendors to secure competitive pricing and quality service
\\n• Prepare and send timely event communications and invitations
\\n• Act as primary contact for internal and external stakeholders
\\n• Handle confidential information with discretion
\\n• Prepare reports and documents for directors
\\n• Maintain organised filing and contact systems
\\n• Provide general administrative support to ensure smooth office operations
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\\nESSENTIAL CRITERIA
\\n• Proven experience as an Executive Assistant or in a senior administrative role
\\n• Excellent organisational and time management skills
\\n• Event management experience
\\n• Strong verbal and written communication abilities
\\n• Proficient in Microsoft Office, particularly Outlook, Word, and Excel
\\n• Ability to prioritise tasks and manage competing deadlines
\\n• Skilled in negotiation and budget management
\\n• Discreet, professional, and trustworthy
\\n• Right to work in the UK
\\n• Strong verifiable references
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EXECUTIVE ASSISTANT TO SUPPORT DIRECTORS IN A GROWING CONSTRUCTION COMPANY employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EXECUTIVE ASSISTANT TO SUPPORT DIRECTORS IN A GROWING CONSTRUCTION COMPANY
✨Tip Number 1
Familiarise yourself with the construction industry and the specific challenges it faces. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your understanding of the role's context.
✨Tip Number 2
Network with professionals in the construction sector, especially those in administrative roles. Attend industry events or join relevant online forums to build connections that could lead to referrals or insider information about the company.
✨Tip Number 3
Showcase your event planning skills by discussing any relevant experiences you have had in managing large-scale events. Be prepared to share specific examples of how you handled logistics, budgets, and stakeholder communication.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office, particularly Outlook, as this is crucial for diary management. Consider brushing up on any advanced features that could streamline scheduling and communication.
We think you need these skills to ace EXECUTIVE ASSISTANT TO SUPPORT DIRECTORS IN A GROWING CONSTRUCTION COMPANY
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in a senior administrative role. Emphasise your organisational skills, event management experience, and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication abilities and explains why you are the perfect fit for this role. Mention specific examples of your event planning experience and how you handle confidential information.
Highlight Relevant Skills: In your application, clearly outline your skills in diary management, budget monitoring, and client engagement. Use bullet points to make these stand out and ensure they align with the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at 19 London
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, and be ready to discuss your methods for prioritising work.
✨Demonstrate Event Planning Experience
Since the role involves planning large-scale events, come prepared with specific examples of events you've organised. Highlight your attention to detail, budget management skills, and how you handled any challenges that arose during the planning process.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you've effectively liaised with various stakeholders in previous roles.
✨Prepare for Confidentiality Questions
Given the sensitive nature of the information you'll handle, be ready to discuss your approach to maintaining confidentiality. Share examples of situations where you've had to manage confidential information discreetly and professionally.
