EA AND OFFICE MANAGER FOR THRIVING BOUTIQUE INVESTMENT FIRM

We have a fantastic opportunity for a highly capable Executive Assistant / Office Manager to join a high-performing investment firm in Central London. This is an extremely varied role for someone who wants to be properly embedded in a dynamic and ambitious environment, not sitting on the sidelines. You will provide first-class EA support to the Managing Partner and wider team, while also taking ownership of the day-to-day running, presentation and standards of the office.

The ideal EA will be proactive, detail-driven and genuinely motivated by being part of a commercially focused business. This role will suit an Executive Assistant who is naturally three steps ahead, takes real pride in the quality of their work and enjoys adding value. You should be someone who wants to understand what the business is doing, can anticipate needs based on what is happening around you and is confident operating at pace without losing accuracy. A strong sense of judgement, initiative and personal accountability is essential.

The office culture is professional, driven and collaborative. It is a high-calibre team environment with high standards and a strong work ethic, but without unnecessary hierarchy. This is fully office-based and requires someone hands-on, solutions-oriented and happy to roll up their sleeves during busy periods. In return, there is a competitive salary, discretionary bonus, private medical and pension, alongside the opportunity to join an exciting and impressive business where you can make a real impact from day one.

DUTIES INCLUDE:

• Providing EA support to primarily the Managing Partner and the wider team, including complex diary management and meeting coordination
• Managing frequent and often changing travel arrangements, itineraries and related logistics with great attention to detail
• Preparing meeting spaces and ensuring boardrooms and office areas are presented to a consistently high standard
• Acting as a central point of coordination for office operations within a high-end, client-facing environment
• Liaising with household and office support staff, contractors and service providers
• Supporting with private duties for the Managing Partner, including personal scheduling and practical coordination of private properties
• Overseeing aspects of property and facilities management, including maintenance, insurance and general upkeep
• Helping coordinate a tenanted adjoining property space and associated administrative matters
• Monitoring the office environment and proactively resolving issues relating to presentation, maintenance and service levels
• Organising company and stakeholder events and managing annual gifting
• Supporting ad hoc team and administrative projects as required

ESSENTIAL CRITERIA:

• At least 5 years of proven experience as an Executive Assistant, Personal Assistant or Office Manager role within a professional services, investment, family office or similarly high-performance environment
• Demonstrate a strong interest in or affinity with investing and finance
• A higher education qualification or equivalent further education is desirable
• Tech Savvy with the ability to support online research and manage CRM systems (e.g. HubSpot)
• A confident, mature and highly capable approach, with the ability to hit the ground running
• Exceptional attention to detail and a strong sense of personal ownership
• Highly proactive, with the judgement to anticipate needs and solve problems independently
• Comfortable supporting a HNW principal and a busy, high-achieving team
• Strong organisational skills across complex diaries, travel and multiple moving parts
• A polished, discreet and professional manner, with excellent communication skills
• Interested in advancing the business and comfortable operating in a commercially focused environment
• Happy to work five days per week from the office in Central London
• Right to work in the UK and excellent, verifiable references