We have a fantastic opportunity for an experienced and highly organised Executive Assistant to support the CEO and Executive Chairman of a dynamic, fast-growing, publicly listed company operating internationally. With an entrepreneurial approach, an expanding global presence and ambitious plans for continued growth, this is an exciting opportunity to join a successful and evolving business.
Working closely with two busy executives based across the UK and US, the successful candidate will provide exceptional day-to-day EA support, with a particular focus on complex diary and inbox management, frequent international travel arrangements and ensuring schedules run seamlessly. We are looking for a proactive and highly capable EA who is exceptionally organised, quick-thinking and confident managing ever-changing priorities, often at short notice.
The role offers an excellent level of autonomy and a genuinely flexible hybrid working arrangement, with approximately 1-2 days per week in the Mayfair office depending on requirements. While the business encourages a healthy work-life balance, flexibility is essential, as the executives operate across international time zones and occasional evening or out-of-hours support will be required. This would suit a mature, self-sufficient EA who enjoys the freedom to manage their own working day while remaining responsive and available when needed.
Joining a friendly, collaborative and ambitious team, this is a brilliant opportunity for an EA who thrives in a fast-paced international environment and is looking for a long-term position offering both flexibility and variety.
DUTIES TO INCLUDE:
- Providing high-level EA and administrative support to the CEO and Executive Chairman
- Expert management of multiple busy and frequently changing diaries, including scheduling, prioritisation and resolving conflicts
- Proactive inbox management, monitoring correspondence, drafting responses and ensuring timely follow-ups
- Coordinating frequent and often last-minute international travel, including flights, accommodation, visas, transfers and detailed itineraries
- Organising meetings and calls across multiple international time zones, liaising with senior stakeholders and board members
- Managing expenses, invoices and general administrative tasks
- Providing occasional personal PA support and assisting with ad hoc requests
- Anticipating requirements, adapting quickly to changing priorities and ensuring the executives remain organised and well supported
- Maintaining complete discretion and confidentiality at all times
ESSENTIAL REQUIREMENTS:
- Minimum 5 years' experience as an Executive Assistant, ideally supporting C-suite executives or senior business leaders
- Exceptional diary and inbox management skills, with experience handling complex and frequently changing schedules
- Extensive experience coordinating international travel, including last-minute arrangements
- Highly organised, detail-oriented and able to prioritise effectively in a fast-moving environment
- Flexible and responsive approach to working hours, with willingness to provide occasional out-of-hours support across international time zones
- Confident, professional communicator with excellent interpersonal skills
- Proactive, resourceful and solutions-focused, with the ability to work independently and use initiative
- Tech-savvy and confident using AI tools to increase productivity
- Previous experience within a PLC, listed business or entrepreneurial environment advantageous
- Full right to work in the UK
- Strong, verifiable references
HYBRID EA TO ENTREPRENEURIAL CEO OF FAST GROWING PLC in City of London employer: 19 London
Join a prestigious UHNW private family office in Chelsea, where your expertise as a Bookkeeper / Junior Accountant will be valued in a supportive and discreet environment. Enjoy a collaborative work culture that prioritises integrity and attention to detail, with opportunities for professional growth while managing diverse financial responsibilities. With core hours of Monday to Friday, 9am to 6pm, you will benefit from a balanced work-life dynamic in one of London's most desirable locations.
