Job Description
We are looking for a highly organised and detail-driven Purchasing & Finance Assistant / Coordinator to join our London team, supporting the procurement and delivery of FF&E and OS&E across exceptional residential and hospitality projects around the world.
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This is a varied, hands-on role spanning purchasing, procurement operations, project support, finance administration and data management. We’re looking for someone who loves organisation, is exceptionally comfortable with detail and numbers, and considers a beautifully maintained Excel tracker a thing of joy.
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THE ROLE
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Working closely with our Procurement and Finance teams, responsibilities will include:
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• Supporting the purchasing process from RFQ through to order placement and delivery
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• Issuing and managing supplier RFQs, quotations and order information
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• Raising and maintaining Purchase Orders and purchasing records
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• Liaising with suppliers, coordinating orders and proactively following up on actions
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• Processing supplier invoices, payables and financial information
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• Supporting AP/AR administration and invoice reconciliation
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• Maintaining detailed project, purchasing and financial trackers
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• Processing, checking and managing data across multiple live projects
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• Supporting month-end reconciliations and reporting
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• Assisting with procurement budgets, cost reporting and financial records
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• Coordinating with suppliers and logistics partners to support deliveries
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• Providing wider project, procurement, finance and administrative support to the team
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ABOUT YOU
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You’ll be a meticulous and highly disciplined individual who takes real pride in accuracy, organisation and getting the detail right.
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Ideally, you will have:
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• Previous experience in purchasing, buying, procurement, project coordination, finance administration or accounts support
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• Experience within FF&E / OS&E procurement, interiors, hospitality, luxury, construction or a related industry would be a strong advantage, but isn’t essential
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• Excellent and confident use of Microsoft Office, particularly Excel
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• Strong numerical skills and confidence working with financial data
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• Experience processing invoices, POs, reconciliations and/or AP/AR
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• Excellent attention to detail and an ability to spot inconsistencies before they become problems
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• Strong written and verbal communication skills
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• Confidence liaising directly with suppliers and internal project teams
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• Exposure to logistics and international purchasing would be advantageous
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• Experience with Xero would be a plus
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• The ability to manage multiple priorities in a fast-paced environment without compromising accuracy
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You may currently be working as a Purchasing Assistant, Procurement Coordinator, Buying Assistant, Project Assistant, Project Coordinator, Finance Assistant, Finance Administrator, Accounts Assistant, Accounts Administrator, AP/AR Assistant or Administrative Coordinator and looking for a role that brings these skills together across purchasing, project support, finance and procurement operations.
Purchasing Assistant employer: 1508 London
At 1508 London, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. Our London studio offers a vibrant environment where creativity thrives, and employees are encouraged to grow through mentorship and hands-on experience in prestigious projects. With a commitment to professional development and a diverse team, we ensure that every member feels valued and inspired to contribute to our unique design vision.
