At a Glance
- Tasks: Support purchasing and finance operations for exciting global projects.
- Company: Dynamic team in London focused on luxury residential and hospitality projects.
- Benefits: Gain hands-on experience, develop organisational skills, and work in a collaborative environment.
- Other info: Opportunity to grow in a vibrant industry with international exposure.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced, varied roles.
- Qualifications: Experience in purchasing or finance, strong Excel skills, and attention to detail.
The predicted salary is between 27000 - 33000 £ per year.
We are looking for a highly organised and detail-driven Purchasing & Finance Assistant / Coordinator to join our London team, supporting the procurement and delivery of FF&E and OS&E across exceptional residential and hospitality projects around the world. This is a varied, hands-on role spanning purchasing, procurement operations, project support, finance administration and data management. We’re looking for someone who loves organisation, is exceptionally comfortable with detail and numbers, and considers a beautifully maintained Excel tracker a thing of joy.
THE ROLE
- Supporting the purchasing process from RFQ through to order placement and delivery
- Issuing and managing supplier RFQs, quotations and order information
- Raising and maintaining Purchase Orders and purchasing records
- Liaising with suppliers, coordinating orders and proactively following up on actions
- Processing supplier invoices, payables and financial information
- Supporting AP/AR administration and invoice reconciliation
- Maintaining detailed project, purchasing and financial trackers
- Processing, checking and managing data across multiple live projects
- Supporting month-end reconciliations and reporting
- Assisting with procurement budgets, cost reporting and financial records
- Coordinating with suppliers and logistics partners to support deliveries
- Providing wider project, procurement, finance and administrative support to the team
ABOUT YOU
You’ll be a meticulous and highly disciplined individual who takes real pride in accuracy, organisation and getting the detail right. Ideally, you will have:
- Previous experience in purchasing, buying, procurement, project coordination, finance administration or accounts support
- Experience within FF&E / OS&E procurement, interiors, hospitality, luxury, construction or a related industry would be a strong advantage, but isn’t essential
- Excellent and confident use of Microsoft Office, particularly Excel
- Strong numerical skills and confidence working with financial data
- Experience processing invoices, POs, reconciliations and/or AP/AR
- Excellent attention to detail and an ability to spot inconsistencies before they become problems
- Strong written and verbal communication skills
- Confidence liaising directly with suppliers and internal project teams
- Exposure to logistics and international purchasing would be advantageous
- Experience with Xero would be a plus
- The ability to manage multiple priorities in a fast-paced environment without compromising accuracy
You may currently be working as a Purchasing Assistant, Procurement Coordinator, Buying Assistant, Project Assistant, Project Coordinator, Finance Assistant, Finance Administrator, Accounts Assistant, Accounts Administrator, AP/AR Assistant or Administrative Coordinator and looking for a role that brings these skills together across purchasing, project support, finance and procurement operations.
Purchasing Assistant in London employer: 1508 London
At 1508 London, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. Our London studio offers a vibrant environment where creativity thrives, and employees are encouraged to grow through mentorship and hands-on experience in prestigious projects. With a commitment to professional development and a diverse team, we ensure that every member feels valued and inspired to contribute to our unique design vision.
