Executive Assistant, Lego Brand Retail in London

Are you ready to bring together structure, communication excellence, and day‑to‑day operational leadership in a fast‑paced role partnering closely with leadership? Join us as an Executive Assistant and become a trusted partner to the Vice President (VP) of LEGO Brand Retail Stores (LBR). In this impactful role, you will drive structure, enable collaboration, and support initiatives that shape the future of LEGO Brand Retail Stores in AMS and EMEA.

Core Responsibilities

• Provide high‑level administrative support to the VP, proactively handling daily management duties such as calendar management and reporting.
• Anticipate needs and propose solutions to avoid scheduling issues, workload bottlenecks, or communication gaps.
• Organize end‑to‑end travel arrangements, including itineraries, accommodations, and visa requirements.
• Manage the LBR Leadership Team’s meeting agenda and summaries, capturing actions and following up on tasks accordingly.
• Steer the annual calendar for the VP and Leadership Team (town halls, regular meetings, seminars, etc.) and support them through ad‑hoc project coordination.
• Support Global Core Processes (people, finance and communication plans) and contribute to strengthening collaboration and stakeholder management towards relevant stakeholders, representing the VP with professionalism and discretion.
• Provide detailed planning and coordination of meetings, workshops, seminars and events including the yearly Store Manager summit in AMS.
• Support the onboarding process for new team members and help foster a collaborative, inclusive team culture.
• Arrange quarterly LBR Leadership team off‑site conferences.
• Participate in ad‑hoc projects.

Qualifications

• Extensive experience as an Executive Assistant, Personal Assistant, Business Enabler, or equivalent.
• Proven experience supporting senior leadership, independently managing complex administrative tasks, prioritising conflicting demands and navigating shifting priorities.
• High level of service, problem‑solving and judgement skills, enabling sound recommendations to facilitate smooth day‑to‑day operations.
• Ability to manage multiple priorities while navigating a dynamic, fast‑moving environment.
• High level of professionalism, confidentiality and discretion in handling sensitive information.
• Proven event planning and coordination skills.
• Experience using Microsoft products, IT platforms and apps.
• Strong skills in creating presentation materials.
• Exceptional English communication skills – both written and verbal.
• A structured, trustworthy, proactive and positive attitude, with global awareness.

Benefits

• Family Care Leave – enhanced paid leave options.
• Insurance – life and disability insurance covering all colleagues.
• Wellbeing resources and benefits to nurture physical and mental wellbeing.
• Colleague Discount – generous discount from day 1.
• Bonus scheme – rewarded when goals are reached and if eligible.
• Hybrid work policy – average of 3 days per week in the office.

EEO Statement

The LEGO Group is fully committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (race/ethnicity, national origin, sexual orientation, disability, age, religion, gender identity or expression) to apply for roles in our team. The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.