Personal Assistant - 12pm to 8pm shift in City of London

Location: Central London

Working Hours: 12:00pm – 8:00pm shift

About the Role

As a Personal Assistant within the AC, you’ll work closely with Executive Assistants (EAs), Admin Assistants (AAs), and other business services teams to deliver exceptional administrative support. Reporting to the Operations Practice Manager (OPM) and supported by the AC Resource Coordinator (ARC), you’ll play a key role in ensuring a seamless client experience and operational excellence. This is a varied and rewarding role offering exposure to multiple areas of the business, with opportunities to develop subject matter expertise in areas such as finance, marketing, travel, and document management.

What You’ll Be Doing

• Providing high-quality administrative support including diary management, meeting coordination, travel arrangements, and document preparation.
• Supporting financial processes such as billing, expense claims, and budget tracking.
• Assisting with marketing and business development activities, including event coordination and CRM updates.
• Collaborating with colleagues across departments to deliver efficient and client-focused solutions.
• Managing matter openings, risk checks, and internal systems with accuracy and discretion.
• Offering technical support and troubleshooting assistance for platforms like Teams and iManage.

What We’re Looking For

• A strong academic background or equivalent professional experience.
• Excellent Microsoft Office skills (Word, PowerPoint, Excel).
• Outstanding organisational and time management abilities.
• A confident, professional, and approachable manner.
• A team player with excellent communication skills and a “can-do” attitude.
• High attention to detail and a methodical approach to work.
• Resilience, adaptability, and a willingness to learn and share best practices.

Be part of a supportive and forward-thinking team. Gain exposure to a wide range of business functions and stakeholders. Enjoy opportunities for professional development and career progression. Work in a centralised service model that values collaboration, innovation, and excellence.

Inclusion

Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.

Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (e.g. the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.

Freshfields is a global law firm with a long-standing track record of successfully supporting the world’s leading national and multinational corporations, financial institutions, and governments on ground-breaking and business critical mandates. At Freshfields we seek to create a better future for our clients, our people and the communities in which we work. Our global teams bring together individuals with different experiences, skills and strengths in a culture where we support all to belong, engage and excel.