At a Glance
- Tasks: Manage commercial properties, conduct inspections, and coordinate tenant relations.
- Company: Join First Commercial Bank's London Branch with a focus on property management.
- Benefits: Full-time role with opportunities for growth and skill development.
- Other info: Dynamic work environment with a focus on compliance and safety.
- Why this job: Be the go-to person for tenants and ensure smooth property operations.
- Qualifications: Two years' experience in property administration and strong organisational skills.
The predicted salary is between 36000 - 44000 £ per year.
This is a full-time position. We are seeking a proactive, organised and service-oriented Commercial Property Management Administrator to join.
Responsibilities:
- Building inspections and maintenance
- Conduct daily inspections of common areas, including stairwells, lifts and toilets.
- Record, track and follow up repairs and maintenance requests to ensure timely completion.
- Obtain and review quotations, coordinate contractors, and monitor planned, reactive and weekend works.
- Tenant and lease administration
- Act as a day-to-day point of contact for tenants, responding to enquiries professionally and promptly.
- Prepare monthly or quarterly rental invoices and VAT statements.
- Coordinate tenant move-ins and move-outs, lease documentation and tenant requests with legal advisers and relevant internal teams.
- Follow up rent arrears and assist with lease amendments where required.
- Property finance and service charges
- Reconcile property accounts and ledger entries, and prepare monthly income and expenditure summaries.
- Prepare cost allocation schedules and supporting documentation.
- Assist external auditors with annual service charge reconciliations and related queries.
- Health, safety and compliance
- Coordinate weekly fire alarm tests and twice-yearly evacuation drills.
- Maintain up-to-date building policies, procedures, compliance certificates and insurance records.
- Support compliance with applicable UK building regulations, fire safety requirements and Energy Performance Certificate obligations.
- Banking operations and administrative support
- Assist with the preparation of quarterly Risk Management Meeting materials and annual policy and procedure updates.
- Support daily post, cheque processing, monthly customer statement mailings and the review of SWIFT payment documentation.
- Maintain accurate operational records and carry out other administrative duties assigned by management.
Qualifications:
- At least two years’ relevant experience in commercial property administration, facilities coordination, construction or trades, office administration, or a similar role.
- Practical understanding of commercial property management and day-to-day building maintenance.
- Confidence with basic accounting, invoicing and reconciliations.
- Familiarity with UK building, health and safety, fire safety and compliance requirements.
- Business fluency in spoken and written English.
- Strong Microsoft Office skills, particularly Word and Excel.
- A highly organised, dependable and accurate approach, with the diplomacy and follow-through needed to manage tenants, contractors, repairs and operational tasks effectively.
Please submit your CV and a Cover Letter outlining your relevant experience in commercial property management, facilities coordination or administrative support.
Right to work: Applicants must already have the right to work in the UK. Please note that we are unable to offer visa sponsorship for this role.
Administrator/ Admin Property/ Administrator in London employer: 第一銀行 FirstBank
First Commercial Bank's London Branch offers a dynamic work environment in the heart of the City of London, providing employees with excellent opportunities for professional growth and development. With a strong emphasis on teamwork and collaboration, we foster a supportive culture that values diversity and innovation, making it an ideal place for those looking to build a meaningful career in the banking sector.
