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For Companies At a Glance
- Tasks: Manage office operations, coordinate events, and ensure a safe, welcoming workplace.
- Company: Join TRIP, the world’s #1 calming beverage brand focused on mental wellbeing.
- Benefits: Enjoy private healthcare, generous holiday, wellness support, and a dog-friendly office.
- Why this job: Be part of a fast-growing team dedicated to creating calm in everyday chaos.
- Qualifications: 4+ years in office management with strong organisational skills and a passion for employee experience.
- Other info: Bright office near Notting Hill Gate with excellent career growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
ABOUT TRIP
TRIP’s mission is to create calm in the everyday chaos for our community, offering next-generation wellness products to power their lifestyle and nurture mental wellbeing. Co-founders, husband and wife team Olivia and Daniel discovered plant-based wellness after a transformative personal experience and decided to launch TRIP in 2019 to bring the most delicious, highest quality functional drinks and supplements to millions of people globally. Now the world’s #1 Calming Beverage Brand, TRIP’s award-winning drinks and wellness products are crafted with botanicals and adaptogens to help people relax, unwind and find balance. Since launch, TRIP has rapidly expanded from the UK to across Europe and North America, generating over $100 million in sales. TRIP products are now available in leading supermarkets, natural retailers and online. Our vision is to become the global leader in calming drinks and supplements. We move fast, think big and are committed to becoming the defining brand for a generation who drinks less but prioritises mental wellbeing more than ever.
THE ROLE
We’re on the lookout for someone extraordinary to come and join us as Workplace Coordinator to be responsible for ensuring that our office building is a safe, efficient and wonderful place to work.
Key Responsibilities
- Day-to-day office management:
- Own the day-to-day running of the office
- Keep the workspace organised, stocked and welcoming
- Coordinate senior leadership travel
- Support onboarding and workplace set-ups
- Manage office vendors and services
- Resolve office issues quickly and proactively
- Support a positive employee experience through team events and socials
- Assist planning for, and deliver regular weekly, monthly and quarterly events
- Coordinate logistics, venues and suppliers
- Manage event set-up and on-the-day execution
- Ensure events are engaging, well-organised and enjoyable
- Support both internal events and larger team gatherings
- Own the day-to-day facilities operations for TRIP HQ
- Coordinate contractors and suppliers for maintenance, cleaning and repairs
- Support and monitor Health & Safety compliance for both office based and remote employees, including fire safety and risk assessment
- Manage building and system issues and respond to emergencies as they arise
- Coordinate IT support and IT security through external providers for both office based and remote employees
- Ensure all office and meeting room IT equipment is working and fit for purpose
ABOUT YOU
- 4+ years in similar roles
- Knowledge of facilities management operations
- Familiarity with office equipment and security systems
- Understanding of safety regulations in offices
- Well-organised
- Sound judgement and the ability to think quickly during emergencies
- Hyper organised and love working in high paced environments, with confidence and ability to independently prioritise, plan and coordinate people/processes to ensure seamless execution.
- Incredibly passionate about all-things Employee Experience and creating a world-class workplace
- Strong generalist background.
We welcome applications from all qualified candidates. Please note that you’ll need to have the existing right to work in the UK, as we’re not able to provide visa sponsorship for this role.
THE PACKAGE
- Lovely, bright and spacious office 1 minute from Notting Hill Gate station, surrounded by TRIP pastel-coloured houses!
- Salary: DOE
- 4 days per week in the office with the option to work from home on a Friday
- Private Healthcare with Vitality including Virgin Gym 50% off
- Holiday: 24 days + birthday off!
- 1 Wellness Day
- Pension plan
- Potential to take part in the company share scheme
- TRIP product discount & Friends+Family codes
- Mindfulness support with Calm App membership
- Breakfast and snacks provided
- Sleep support with monthly Dream Drops CBD Oil allowance
- Sabbatical: After 2 years of service, a 6-week sabbatical is available
- Dog Friendly office
- Regular team socials & events
Workplace Coordinator employer: 剔偉
Contact Detail:
剔偉 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator
✨Tip Number 1
Get to know the company culture! Before your interview, dive into TRIP's mission and values. This will help you connect with the team and show that you're genuinely interested in being part of their journey.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info about the role and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for situational questions! Think about how you've handled challenges in previous roles, especially in fast-paced environments. Show them you can keep calm under pressure, just like their products aim to do!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the TRIP team and contributing to their amazing mission.
We think you need these skills to ace Workplace Coordinator
Some tips for your application 🫡
Show Your Passion: When you're writing your application, let your enthusiasm for the role shine through! We want to see how much you care about creating a fantastic workplace and supporting employee experiences.
Tailor Your CV: Make sure your CV is tailored to the Workplace Coordinator role. Highlight your relevant experience in office management and event coordination, and don’t forget to mention any specific skills that match our needs!
Be Clear and Concise: Keep your application clear and to the point. We appreciate straightforward communication, so make sure your key achievements and experiences are easy to spot and understand.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with TRIP!
How to prepare for a job interview at 剔偉
✨Know Your Stuff
Before the interview, dive deep into TRIP's mission and products. Familiarise yourself with their wellness offerings and how they contribute to mental wellbeing. This will not only show your genuine interest but also help you connect your experience with their goals.
✨Showcase Your Organisational Skills
As a Workplace Coordinator, being organised is key. Prepare examples from your past roles where you successfully managed office operations or coordinated events. Highlight your ability to juggle multiple tasks and maintain a welcoming environment.
✨Be Ready for Problem-Solving
TRIP values quick thinking, especially during emergencies. Think of scenarios where you had to resolve issues on the spot. Be prepared to discuss how you handled unexpected challenges and what steps you took to ensure a smooth operation.
✨Emphasise Employee Experience
Since the role focuses on enhancing employee experience, come armed with ideas on how to create engaging team events or improve workplace culture. Show your passion for fostering a positive environment and how you can contribute to TRIP's vision.
