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- Tasks: Manage busy execs' diaries, organize meetings, and provide admin support in a creative studio.
- Company: Join a fun and dynamic Creative Agency that values creativity and collaboration.
- Benefits: Enjoy a competitive salary, 4-day work week, and the flexibility of working from home on Fridays.
- Why this job: Be at the heart of a creative team, solving problems and making a real impact every day.
- Qualifications: Experience in a creative agency is ideal; must be organized, proactive, and a great multitasker.
- Other info: We celebrate diversity and encourage applications from all backgrounds; let us know how we can support you.
The predicted salary is between 28800 - 33600 £ per year.
Hugely important and pivotal role in a fun and busy Creative Studio.
You will manage the diaries of 3 very busy execs so you will need to be able to prioritise their work load, knowing what engagements are business critical and vital and what can be re arranged for another week.
They all have different requirements and ways of working so you will need to adapt your approach to each individual.
- £36k-£42k
- 4 days a week in the London studio, Friday working from home
The role:
- Managing and juggling 3 busy diaries in the senior leadership team
- Answer phone calls
- Greeting clients at the studio
- Organise meetings, travel, dinner arrangements, set up meeting rooms etc
- Ensure cost efficiency when managing travel arrangements and organise appropriate visas where necessary
- Coordinate meetings across various times zones
- Maintain a high level of discretion and confidentiality at all times
- Pre-empt upcoming meetings
- Constantly problem solving and coming up with solutions to make the execs lives easier
- Admin support where necessary – manage incoming emails and ensure all queries are met
The person:
- Ideally have worked in a Creative agency
- Must have a ‘muck in’ and hands on attitude
- Naturally organised and proactive
- An amazing multi tasker!
- Enthusiastic
- Good problem solver
- Good IT/ Microsoft office skills
- Emotionally intelligent
- Collaborative approach
Please note due to the large volume of applications we receive we cannot respond to everyone.
We are committed to ensuring and supporting representation from all backgrounds across the creative industry, irrespective of race, religion, belief, ethnicity, age, gender, sexual orientation, disability or socio-economic background.
With this in mind, we welcome applications from all areas of the community. Please do get in touch and let us know if there is any additional support or reasonable adjustments we can cater for, to ensure our process and roles fit your needs and creates a comfortable & enjoyable recruitment process.
Executive Assistant- Creative Agency employer: The Industry Club
Contact Detail:
The Industry Club Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant- Creative Agency
✨Tip Number 1
Familiarize yourself with the creative agency landscape. Research the specific studio's projects and clients to understand their culture and priorities. This knowledge will help you tailor your approach during the interview.
✨Tip Number 2
Highlight your multitasking abilities by preparing examples of how you've successfully managed multiple priorities in previous roles. Be ready to discuss specific situations where you adapted your approach to meet different needs.
✨Tip Number 3
Demonstrate your problem-solving skills by thinking of potential challenges that might arise in the role and how you would address them. This proactive mindset will show that you're ready to make the execs' lives easier.
✨Tip Number 4
Prepare to discuss your experience with managing diaries and travel arrangements, especially in a fast-paced environment. Share any tools or techniques you use to ensure efficiency and organization.
We think you need these skills to ace Executive Assistant- Creative Agency
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in managing multiple diaries and supporting senior executives. Use specific examples that demonstrate your organizational skills and ability to prioritize tasks effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the creative industry. Mention your hands-on attitude and problem-solving skills, and explain how you can adapt to the different working styles of the executives you'll support.
Showcase Your IT Skills: Since good IT and Microsoft Office skills are essential, consider including specific software or tools you are proficient in. Highlight any experience with scheduling software or project management tools that could be beneficial in this role.
Demonstrate Emotional Intelligence: In your application, provide examples of how you've successfully navigated challenging situations or conflicts in previous roles. This will showcase your emotional intelligence and collaborative approach, which are key for this position.
How to prepare for a job interview at The Industry Club
✨Show Your Organizational Skills
Since you'll be managing the diaries of three busy executives, it's crucial to demonstrate your organizational skills. Prepare examples of how you've successfully managed multiple schedules in the past and be ready to discuss your methods for prioritizing tasks.
✨Adaptability is Key
Each executive has different working styles, so highlight your ability to adapt your approach. Share specific instances where you tailored your communication or support to meet the unique needs of different team members.
✨Problem-Solving Mindset
This role requires constant problem-solving. Be prepared to discuss challenges you've faced in previous roles and how you overcame them. Think of scenarios that showcase your proactive nature and ability to find solutions quickly.
✨Emphasize Discretion and Confidentiality
Maintaining confidentiality is vital in this position. Be ready to talk about situations where you've handled sensitive information and how you ensured discretion. This will show your understanding of the importance of trust in an executive support role.
