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- Tasks: Support the Director of Innovation and Technology with executive admin tasks and project management.
- Company: Join Formula 1, a leader in sports and entertainment, known for innovation and excellence.
- Benefits: Enjoy a dynamic work environment, potential remote options, and opportunities to grow your career.
- Why this job: Be part of the thrilling world of F1, where creativity meets cutting-edge technology.
- Qualifications: 5+ years supporting senior executives, excellent communication skills, and advanced MS Office proficiency required.
- Other info: Ideal for those passionate about motorsport and looking to make an impact in a fast-paced setting.
The predicted salary is between 36000 - 60000 £ per year.
PA to Director of Innovation and Technology Formula 1 covers a huge range of disciplines across a wide array of industry sectors, drawing the very best from our teams of technicians, engineers and media rights specialists and encouraging the creativity of experts in the fields of digital and traditional media, marketing and communications. We are recruiting for a Personal Assistant for our Director of Innovation and Technology who would be based at our Biggin Hill office. Do you have what it takes to be part of the world’s greatest sport and entertainment spectacle? Main Duties & Responsibilities: * Provide high level executive business and administrative support to the Director, cascading across all day-to-day duties * Cultivate and strengthen relationships with stakeholders (internal/ external), using expert levels of communication * Strategic multi-tasking and impeccable organisation skills * Managing projects, create and maintain status tracking reports, ensuring all deadlines are met and follow-up with contributors (internal/ external) as required * Preparation of PowerPoint presentations, word documents and agendas with high attention to detail * Perform meeting research, planning, and preparation, including minute taking and distribution * Organise and ensure the Director is well prepared for meetings, always looking ahead * Meticulous diary management working across several different time zones * Screen enquiries and requests and responding within a timely manner * Maintain the highest standards with regard to respect, integrity and ironclad confidentiality and discretion * Administer, coordinate, and submit monthly expense claim forms and credit card paperwork * Coordinate travel arrangements with the Travel department; to include visa applications and checking itineraries * Support with the department budget preparation * Ability to solve simple IT issues and contact the IT department where necessary. * Ability to respond out of hours on occasion when the Director is travelling Specification Essentials: * Minimum of 5 years’ experience supporting a Director or C suite individual * Exposure to high profile business individuals * Experience in senior stakeholder management * Experience of working within a dynamic and ever-changing environment * Experience working for a high-profile company * Knowledge of Formula One * Excellent written and oral English language skills * Strong level of accuracy and attention to detail * Advanced MS Office skills * Ability to effectively interact and communicate with a wide range of people and personalities, (internal and external) * Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm * Ability to work unsupervised and to efficiently manage and prioritise your own workload whilst maintaining deadlines * Minute taking Division: Technical PA to Director of Innovation and Technology
PA employer: F1
Contact Detail:
F1 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA
✨Tip Number 1
Familiarise yourself with the world of Formula 1. Understanding the industry and its key players will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the motorsport and technology sectors. Attend relevant events or join online forums to connect with individuals who can provide insights or even referrals for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or project plan that highlights how you would manage the Director's time and priorities effectively, especially across different time zones.
✨Tip Number 4
Prepare to discuss your experience with high-profile stakeholders. Be ready to share specific examples of how you've successfully managed relationships and communicated effectively in previous roles.
We think you need these skills to ace PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience supporting high-level executives, particularly in dynamic environments. Emphasise your organisational skills and any relevant experience in project management or stakeholder communication.
Craft a Compelling Cover Letter: In your cover letter, express your passion for Formula 1 and how your skills align with the role. Mention specific examples of how you've successfully managed multiple tasks and maintained high standards of confidentiality in previous positions.
Showcase Your Attention to Detail: Given the importance of accuracy in this role, ensure that your application is free from errors. Pay close attention to formatting, grammar, and spelling in all documents you submit.
Highlight Relevant Skills: Clearly outline your advanced MS Office skills and any experience with preparing presentations or managing budgets. Mention your ability to work under pressure and adapt to changing priorities, as these are crucial for the position.
How to prepare for a job interview at F1
✨Showcase Your Organisational Skills
As a PA, organisation is key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles. Highlight your ability to prioritise and keep everything on track.
✨Demonstrate Communication Expertise
Since the role involves liaising with various stakeholders, be ready to share instances where your communication skills made a difference. This could include managing expectations, resolving conflicts, or simply keeping everyone informed.
✨Familiarise Yourself with Formula One
Knowledge of the industry is crucial. Brush up on recent developments in Formula One and be prepared to discuss how this knowledge can help you support the Director effectively. Showing genuine interest can set you apart.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially under pressure. Think of scenarios where you've had to adapt quickly or handle unexpected challenges, and be ready to explain your thought process.
