At a Glance
- Tasks: Lead and support exciting events from planning to execution, ensuring unforgettable experiences.
- Company: Join Wonderly, a dynamic team creating impactful events that inspire and engage.
- Benefits: Enjoy flexible working hours, 25+ days holiday, and the option to work remotely for 3 weeks a year.
- Why this job: Be part of a culture that values creativity, sustainability, and social responsibility while making a real impact.
- Qualifications: 2+ years in B2B event delivery, strong budgeting skills, and exceptional planning abilities required.
- Other info: We are a Disability Confident employer, offering guaranteed interviews for disabled applicants.
Overview
Join Wonderly’s Event Operations Team as an Events Executive – Where Big Ideas Become Unforgettable Experiences!
Are you passionate about creating impactful events that leave lasting impressions? Wonderly is looking for an Events Executive to join our dynamic teamand help bring client events to life.
Reporting directly to the Senior Event Manager, you’ll play a key role in both supporting and leading your own smaller scaleconferencesfrom start to finish.
This is a dynamic role where you\’ll own every aspect of event execution, including:
- Strategic Event Planning & Flawless Logistics: Orchestrating seamless experiences from concept to completion.
- Financial Acumen & Partner Management: Skillfully managing budgets and nurturing key relationships with venues suppliers.
- Event Platform & Systems Management : Building and managing abstract submission and registration platforms.
- Onsite Excellence & Attendee Experience: Ensuring smooth event delivery and providing exceptional support to all attendees.
If you\’re proactive, detail-oriented, and excited to bring standout events to life, we want to hear from you!
Responsibilities
- Event Delivery & Onsite Management: Oversee and manage client events, including onsite coordination and supplier/staff briefings in an operation event delivery role
- Event Planning & Logistics: Create and maintain event timelines, manage registration and abstract sites, and handle attendee communications.
- Financial Administration: Process purchase orders, invoices, and payments, and liaise with credit control for outstanding payments.
- Vendor & Venue Management: Research and source venues and suppliers, negotiate contracts, and ensure compliance with policies.
- Technical Coordination: Brief AV teams, arrange testing for hybrid events, and build online/hybrid event platforms.
- Stakeholder Communication: Participate in client/supplier meetings, manage event inboxes, and serve as a point of contact for sponsors/exhibitors.
- Post-Event Activities: Collect attendee feedback and manage budget reconciliation.
- Sustainability & Compliance: Adhere to sustainability policies, conduct risk assessments, and ensure compliance with procurement and industry regulations.
The above job ad is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks.
Skills / Experience / Knowledge / Minimum Criteria
- Experience of delivering B2B events for a minimum of 2 years in an operation event delivery role
- Budgeting experience and P&L responsibility are advantageous.
- Strong experience in venue search and contract negotiation is needed.
- Proven stakeholder management and relationship-building skills are essential.
- Exceptional planning, time management, and the ability to manage multiple events simultaneously are crucial.
- A proactive, detail-oriented, and solution-oriented approach is required, along with the ability to travel and attend events.
We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.
To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post. If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at
Why work with us?
Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services; to integrated advertising and content marketing packages. We deliver market-leading branded experiences that inspire great decisions. From data and digital information solutions to live events, awards and professional education services.
Our benefits include:
-
25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days)
-
Work from anywhere in the world for up to 3 weeks of the year with our ‘Work from Anywhere’ days
-
Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments
-
Generous contributory pension scheme
-
Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more
More about working for Haymarket
Putting social and environmental responsibility at the forefront of our business we have aligned our current sustainability goals with the United Nations Sustainable Development Goals. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business.
We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. Nothing beats face-time with our colleagues to promote creativity and collaboration, we’ve therefore adopted a blended working model where full time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice.
Haymarket is proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.
If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at
Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.
#J-18808-Ljbffr
Events Executive employer: Haymarket Media
Contact Detail:
Haymarket Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Executive
✨Tip Number 1
Familiarise yourself with the latest trends in event management. Understanding current industry standards and innovative practices can set you apart during interviews, showing that you're proactive and knowledgeable.
✨Tip Number 2
Network with professionals in the events industry. Attend local events or join online forums to connect with others. This can lead to valuable insights and potential referrals that may help you land the job.
✨Tip Number 3
Prepare to discuss your past experiences in detail. Be ready to share specific examples of events you've managed, focusing on your role in logistics, budgeting, and stakeholder communication to demonstrate your capabilities.
✨Tip Number 4
Research Wonderly’s previous events and their impact. Being able to reference specific events during your conversation will show your genuine interest in the company and its mission, making you a more appealing candidate.
We think you need these skills to ace Events Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, particularly B2B events. Emphasise your skills in budgeting, venue negotiation, and stakeholder management to align with the job requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event planning and your proactive approach. Mention specific examples of past events you've managed and how you ensured their success, focusing on logistics and attendee experience.
Highlight Relevant Skills: In your application, clearly outline your skills in planning, time management, and multitasking. Use bullet points to make these stand out, as they are crucial for the Events Executive role.
Showcase Your Understanding of Sustainability: Since the company values sustainability, include any relevant experience or knowledge you have regarding sustainable event practices. This will demonstrate your alignment with their corporate values and commitment to responsible event management.
How to prepare for a job interview at Haymarket Media
✨Showcase Your Event Experience
Be prepared to discuss your previous experience in delivering B2B events. Highlight specific examples where you managed logistics, budgets, and stakeholder relationships effectively.
✨Demonstrate Financial Acumen
Since budgeting is a key part of the role, be ready to talk about your experience with financial management. Discuss how you've handled P&L responsibilities and any successful negotiations you've conducted.
✨Exhibit Strong Planning Skills
Prepare to explain your approach to event planning and time management. Share how you prioritise tasks and manage multiple events simultaneously, ensuring all details are covered.
✨Engage with Stakeholder Management
Discuss your experience in building relationships with vendors, clients, and attendees. Be ready to provide examples of how you've effectively communicated and collaborated with various stakeholders.