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- Tasks: Keep our workplace organised and efficient while supporting a vibrant team.
- Company: Join Office Angels, a dynamic employment agency committed to inclusivity and opportunity.
- Benefits: Enjoy a competitive hourly rate and a supportive work environment.
- Why this job: Be part of a lively team and make a real impact in a fast-paced setting.
- Qualifications: No specific experience required; just bring your enthusiasm and organisational skills!
- Other info: We celebrate diversity and support all individuals in their career journey.
The role – Part-time Workplace Coordinator
Location – Glasgow City Centre
Hours – 9am to 5.30pm – Monday to Thursday (30 hours per week)
Salary – 25,635 (pro rata)
Benefits –
- Pension scheme with employer contributions of up to 5.5%
- Generous life assurance cover for peace of mind, up to 8 times your salary
- Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days. You can choose to \’flex\’ twice a year – January and July
- \’Happy Birthday!\’ – have a free day off to celebrate and a 50 voucher to spend!
- Private health care (discounted prices for children)
- Dental health care
- Interest free season ticket loans
- Corporate discounts on a wide variety of products and services
About the Role
We are recruiting for a Front of House & Workplace Services Assistant to join a professional services environment on a part time basis. This is a varied role combining reception duties with internal office support, ensuring exceptional service delivery to both clients and colleagues.
You\’ll be the first point of contact for visitors, managing meeting rooms and hospitality, while also supporting internal teams with print, post, and general office administration. This is a fantastic opportunity for someone who enjoys a mix of client-facing and behind-the-scenes responsibilities.
Key Responsibilities
- Provide a professional and welcoming reception service, meeting and greeting clients and visitors.
- Manage meeting room bookings and coordinate catering and hospitality for events.
- Prepare meeting rooms, ensuring AV equipment and refreshments are ready.
- Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements.
- Respond promptly to telephone and email queries from internal and external contacts.
- Support print and post room operations, including incoming/outgoing mail and courier liaison.
- Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well-presented.
- Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies.
- Build relationships with local suppliers and caterers to ensure high-quality service.
- Provide occasional out-of-hours support for events and seminars.
What We\’re Looking For
- Previous experience in a reception or front-of-house role within a professional environment.
- Strong organisational skills and ability to manage multiple tasks.
- Confident in setting up and troubleshooting AV equipment.
- Excellent communication and client care skills.
- Professional presentation and a positive, proactive attitude.
- Ability to work under pressure and adapt to changing priorities.
- Proficiency in Microsoft Outlook and Word.
Why Apply?
This is a great opportunity to join a dynamic team in a role that offers variety and responsibility.
You\’ll enjoy a supportive environment, competitive salary, and a comprehensive benefits package.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone\’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Workplace Coordinator employer: Office Angels
Contact Detail:
Office Angels Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator
✨Tip Number 1
Familiarise yourself with FIFO (First In, First Out) stock management techniques. Understanding this process will not only help you in the role but also demonstrate your proactive approach to potential employers.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've maintained cleanliness and order in previous roles. This will highlight your attention to detail and ability to thrive in a fast-paced environment.
✨Tip Number 3
Network with current or former employees in similar roles. They can provide insights into the workplace culture and expectations, which can be invaluable during interviews.
✨Tip Number 4
Prepare to discuss your teamwork experiences. Since the role requires a positive attitude and collaboration, having specific examples ready will show that you're a great fit for their vibrant team.
We think you need these skills to ace Workplace Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and any relevant experience, especially in stock management or similar roles. Use specific examples to demonstrate how you've successfully managed tasks in a fast-paced environment.
Craft a Strong Cover Letter: Write a cover letter that reflects your enthusiasm for the role of Workplace Coordinator. Mention your attention to detail and team player mentality, and explain why you would be a great fit for the vibrant team.
Highlight Relevant Skills: In your application, emphasise skills that align with the job description, such as inventory management, cleanliness, and adherence to health and safety procedures. This will show that you understand the role's requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key traits for this position.
How to prepare for a job interview at Office Angels
✨Showcase Your Organisational Skills
As a Workplace Coordinator, your organisational skills are key. Be prepared to discuss specific examples of how you've successfully managed stock or maintained an organised environment in previous roles.
✨Demonstrate Your Attention to Detail
Highlight your keen eye for detail during the interview. You might want to mention instances where your attention to detail made a significant difference, especially in maintaining cleanliness or inventory management.
✨Emphasise Teamwork and Positivity
Since the role requires a team player mentality, be ready to share experiences that showcase your ability to work well with others. A positive attitude can set you apart, so let that shine through in your responses.
✨Familiarise Yourself with FIFO Standards
Understanding FIFO (First In, First Out) is crucial for this position. Brush up on what it entails and be ready to explain how you would implement these standards in a workplace setting.
