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- Tasks: Support the Exams Officer in managing exams and learner records.
- Company: Join Queen Alexandra Charity Birmingham, dedicated to supporting students with special educational needs.
- Benefits: Enjoy on-site parking, fitness facilities, health schemes, and flexible working arrangements.
- Why this job: Be part of a vibrant, inclusive team with opportunities for personal and professional growth.
- Qualifications: No specific qualifications required; enthusiasm and proactivity are key!
- Other info: Fixed-term maternity cover for 52 weeks, with a supportive work culture.
The predicted salary is between 23684 - 24550 £ per year.
Exams Administrator – Maternity Cover
Application Deadline: 19 August 2025
Department: Quality
Employment Type: Fixed Term Contract
Location: Harborne, Birmingham, UK
Compensation: £23,684 – £24,550 / year
Description
We are seeking a proactive and enthusiastic Administrator to join our Exams Team. The role involves supporting the Exams Officer in managing and administering internal and external exams and assessments, as well as assisting with learner records, registrations, and certifications.
Working hours: 08:00 to 16:30, Tuesday to Friday, on-site. Contract is fixed-term, maternity cover, for 52 weeks.
Note: We reserve the right to close this vacancy early if sufficient applications are received. Interested candidates are encouraged to apply early.
Key Responsibilities
- Assist in all aspects of exams, registration, and certification administration.
- Support the recording of learner aims and the ILR.
- Liaise with college teams, students, families, and Awarding Bodies.
- Order exam papers, ensure secure storage, and assist in exam planning and organization.
- Coordinate and supervise invigilators, produce timetables, seating plans, and desk cards.
- Manage exam materials, including printing and secure delivery/collection.
- Undertake exam invigilation in line with JCQ and Awarding Body requirements.
- Support exam contingency plans and Access Arrangement reports.
- Comply with policies on safeguarding, health and safety, confidentiality, and data protection.
Additional Duties
- Participate in relevant training and development.
- Perform other duties as assigned by the Exams Officer or Assistant Principal.
How to Apply
Please upload a CV detailing your employment history, education, and voluntary work. Note that applications will be anonymized for shortlisting. Safeguarding policies and DBS checks are mandatory. We conduct online searches of shortlisted candidates as part of safer recruitment. Provide social media handles and website details as requested.
Why work at Queen Alexandra Charity Birmingham
Join our team dedicated to supporting students with special educational needs. We offer a vibrant, inclusive environment with opportunities for personal and professional growth, including benefits like on-site parking, fitness facilities, health schemes, CPD support, and flexible working arrangements.
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Exams Administrator - Maternity Cover employer: Queen Alexandra College
Contact Detail:
Queen Alexandra College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Exams Administrator - Maternity Cover
✨Tip Number 1
Familiarise yourself with the JCQ guidelines and Awarding Body requirements. Understanding these regulations will not only help you in the role but also demonstrate your commitment to compliance during the interview.
✨Tip Number 2
Network with current or former Exams Administrators, if possible. They can provide insights into the day-to-day responsibilities and challenges of the role, which can be invaluable when discussing your suitability.
✨Tip Number 3
Prepare to discuss your experience with managing learner records and certifications. Be ready to share specific examples of how you've handled similar tasks in the past, as this will show your practical knowledge.
✨Tip Number 4
Highlight your organisational skills and attention to detail during the interview. Since the role involves coordinating exams and managing materials, showcasing these traits will make you a strong candidate.
We think you need these skills to ace Exams Administrator - Maternity Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in exams or educational settings. Emphasise any roles where you've managed records, registrations, or certifications.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and your understanding of the responsibilities. Mention specific skills that align with the job description, such as organisation, communication, and attention to detail.
Highlight Relevant Skills: In your application, focus on skills that are crucial for the Exams Administrator role, such as time management, teamwork, and familiarity with safeguarding policies. Provide examples of how you've demonstrated these skills in previous positions.
Follow Application Instructions: Ensure you upload your CV and any other required documents as specified in the job listing. Pay attention to details like anonymisation and providing social media handles, as these are part of the application process.
How to prepare for a job interview at Queen Alexandra College
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of the Exams Administrator. Be prepared to discuss how your skills and experiences align with tasks like managing exam materials and liaising with various stakeholders.
✨Show Your Organisational Skills
As an Exams Administrator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects, especially in a time-sensitive environment.
✨Familiarise Yourself with Exam Regulations
Brush up on the relevant exam regulations and policies, such as those from JCQ and Awarding Bodies. Being knowledgeable about these will show your commitment to compliance and your readiness for the role.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could include inquiries about the team dynamics, training opportunities, or how success is measured in the role. It shows your genuine interest in the position and the organisation.
