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- Tasks: Manage fleet administration tasks and support workshop teams in a dynamic environment.
- Company: Join Swissport, a leading global provider of airport ground services.
- Benefits: Enjoy competitive salary, full-time hours, and opportunities for training and development.
- Why this job: Be part of a fast-paced team that values safety and efficiency in aviation.
- Qualifications: GCSEs or equivalent required; experience in fleet maintenance is a plus.
- Other info: Opportunity to work in a vibrant location with potential travel for training.
The predicted salary is between 24000 - 36000 £ per year.
Swissport Belfast, Northern Ireland, United Kingdom
Fleet Administrator
Swissport Belfast, Northern Ireland, United Kingdom
2 weeks ago Be among the first 25 applicants
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Location: Belfast
The Fleet Administrator is a key member of UK and Ireland Fleet Management team. They will be part of a centralised administration team supporting various stations within each region within the UK and Ireland. They will be the fleet focal point for Regional Fleet Managers for all matters relating to fleet administration. They will support the workshop teams and work alongside the Senior Technical Administrator for UK and Ireland.
Salary: Competitive
Contract: Permanent
Location: Belfast
The Fleet Administrator is a key member of UK and Ireland Fleet Management team. They will be part of a centralised administration team supporting various stations within each region within the UK and Ireland. They will be the fleet focal point for Regional Fleet Managers for all matters relating to fleet administration. They will support the workshop teams and work alongside the Senior Technical Administrator for UK and Ireland.
Responsibilities
JOB RESPONSIBILITIES
- Use of the Swissport Fleet Management system (Maximo) to create and complete work orders, purchase orders and update asset information.
- Update and maintain asset and workshop equipment service, MOT, CAP/AVP and safety check data.
- Assist with inventory and budgetary control which includes ordering of parts, oils and lubricants and consumables for the GSE workshop as well as invoicing approvals.
- Extract and produce statistical data (KPI\’s) from maintenance records for performance monitoring, trend analysis or projects as and when required.
- Collaborating with Third party customers to retrieve purchase orders.
- Liaising with external suppliers and vendors for purchase order and invoicing queries.
- Sending POs and proformas to finance to be made into invoices.
- Comply with all airport authority, CAA, airline and security requirements.
- Complete all maintenance/repair documentation consistent with airline, airport, CAA and Swissport requirements.
- Demonstrate a personal commitment to rigorously enforcing appropriate standards of Health and Safety, in order to ensure performance improves year on year.
- Liaise and communicate with Senior, Ramp and Operational Management, customers and staff in a professional manner.
- Attend and complete all training as required by Swissport. airport authorities, CAA, airlines and security.
- Adhere to all GDPR regulations.
- Other duties as assigned.
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local requirements.
Qualifications
Candidate requirements
- Knowledge of fleet maintenance programs, e.g. Maximo/IMS-Fleet Maintenance Pro.
- Good oral and verbal communication skills.
- Strong Microsoft Office (Excel, Word, PowerPoint, and Outlook) skills and experience.
- In possession of at least three GCSE’s / O Level or Leaving Cert (and equivalent).
- Excellent organisational abilities, attention to detail, able to prioritise workloads and work effectively to deadlines in a fast-paced complex environment.
- Ability to speak and understand the English language.
- Ability to travel to the airport at times where public transport is not available.
- Ability to follow Swissport processes and procedures.
- Able to work as a team in a fast-paced environment.
- Previous experience working in an aviation environment desired.
- Willingness to travel when necessary for training or to assist other Swissport stations.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management and Manufacturing
-
Industries
Airlines and Aviation
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Fleet Administrator employer: Swissport
Contact Detail:
Swissport Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Familiarise yourself with the Swissport Fleet Management system, particularly Maximo. Understanding how to create and complete work orders and manage asset information will give you a significant edge during the interview.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel. Being able to extract and produce statistical data from maintenance records is crucial for this role, so showcasing your proficiency can set you apart.
✨Tip Number 3
Demonstrate your organisational abilities by preparing examples of how you've effectively managed workloads in fast-paced environments. This will show that you can handle the demands of the Fleet Administrator position.
✨Tip Number 4
If you have any experience in the aviation industry, be ready to discuss it. Highlighting relevant experiences can help you connect with the interviewers and show that you understand the unique challenges of the sector.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Fleet Administrator position. Understand the key responsibilities and qualifications required, such as knowledge of fleet maintenance programs like Maximo and strong organisational skills.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that align with the job requirements. Emphasise any previous roles in fleet management or administration, and showcase your proficiency in Microsoft Office and communication skills.
Craft a Compelling Cover Letter: Write a cover letter that not only introduces yourself but also explains why you are a great fit for the Fleet Administrator role. Mention specific experiences that demonstrate your ability to manage fleet administration tasks and your commitment to health and safety standards.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for the Fleet Administrator position.
How to prepare for a job interview at Swissport
✨Familiarise Yourself with Maximo
Since the role involves using the Swissport Fleet Management system (Maximo), make sure you understand its basic functions. Brush up on how to create and complete work orders, purchase orders, and update asset information. This knowledge will show your potential employer that you're proactive and ready to hit the ground running.
✨Highlight Your Communication Skills
The job requires good oral and verbal communication skills, so be prepared to demonstrate these during the interview. Think of examples where you've effectively communicated with team members or external suppliers, as this will illustrate your ability to liaise professionally in a fast-paced environment.
✨Showcase Your Organisational Abilities
With responsibilities like inventory control and budget management, it's crucial to highlight your organisational skills. Prepare to discuss how you've managed multiple tasks or projects in the past, especially in a complex environment. This will reassure the interviewers that you can handle the demands of the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you would handle specific situations related to fleet administration. Think about scenarios involving inventory issues or communication challenges with suppliers, and prepare your responses to demonstrate your critical thinking and adaptability.
