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- Tasks: Support Site Operations with admin tasks like order placement and report compilation.
- Company: Join a dynamic team at The Glades Shopping Centre, a vibrant retail hub.
- Benefits: Enjoy flexible working hours and opportunities for career growth.
- Why this job: Gain valuable experience in a fast-paced environment while making a real impact.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn.
- Other info: Be part of a supportive team that values collaboration and innovation.
The predicted salary is between 30000 - 42000 £ per year.
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Site Contract Administrator – The Glades Shopping Centre
Job Purpose – To provide administration support to Site Operations
Duties & Responsibilities:
- Place suppliers orders using the CAFM system
- Input time sheets onto the relevant systems.
- Produce quotations in the required format and in line with agreed process
- Uploading information to the clients systems as required.
- Updating the clients CAFM system as required in a timely manner
- Compile reports as required to enable the Company to fulfil its contractual obligations
- Liaison with the operations team from engineer to director level.
- Raising of AWS sheets in a timely and accurate manner and chasing old AWS\’s
- Focus on WIP and keeping it below 3 months
- Compiling all information required for credit notes to be raised
- Dealing with invoice queries and achieving a suitable resolution
- General filing and organisation of work and raising of invoices for completed works in a timely manner
- Carry out other general administration duties as required from time to time
- Ensure that the Company is presented in a good light at all times.
- Follow Company administration procedures.
- Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team
- Attend team briefings as required.
- Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.
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Site Contract Administrator employer: Integral UK
Contact Detail:
Integral UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Contract Administrator
✨Tip Number 1
Familiarise yourself with the CAFM system, as it's a key part of the role. Understanding how to navigate and utilise this software will give you an edge during interviews.
✨Tip Number 2
Brush up on your report compiling skills. Being able to present data clearly and concisely is crucial for this position, so practice creating reports that highlight important information.
✨Tip Number 3
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can help you tailor your approach when applying.
✨Tip Number 4
Demonstrate your organisational skills in any interactions with us. This role requires a high level of organisation, so showcasing your ability to manage tasks effectively will make a strong impression.
We think you need these skills to ace Site Contract Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Site Contract Administrator position. Tailor your application to highlight relevant experience and skills that match these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative experience, particularly in areas like supplier orders, invoicing, and report compilation. Use bullet points for clarity and focus on achievements that demonstrate your ability to manage tasks efficiently.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples from your past work that showcase your organisational skills and ability to liaise with various teams, as this is crucial for the position.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for an administrative role.
How to prepare for a job interview at Integral UK
✨Know the CAFM System
Familiarise yourself with the Computer-Aided Facilities Management (CAFM) system, as it's a key part of the role. Be prepared to discuss how you've used similar systems in the past and how you can quickly adapt to new software.
✨Demonstrate Attention to Detail
Since the role involves producing quotations and managing invoices, showcasing your attention to detail is crucial. Bring examples of how you've ensured accuracy in your previous work, especially when dealing with financial documents.
✨Communication Skills are Key
You'll be liaising with various levels of staff, from engineers to directors. Prepare to discuss your communication style and provide examples of how you've effectively communicated in a team setting or resolved conflicts.
✨Show Your Organisational Skills
The job requires general filing and organisation of work. Be ready to share strategies you've used to stay organised in previous roles, especially when managing multiple tasks or deadlines.
