At a Glance
- Tasks: Coordinate facilities management, vendor relations, and ensure a safe, compliant workplace.
- Company: Join a dynamic team focused on creating a welcoming and efficient work environment.
- Benefits: Enjoy a competitive salary, discretionary bonuses, and a modern workspace with team-building activities.
- Why this job: Be part of a supportive culture that values safety, efficiency, and employee well-being.
- Qualifications: Strong customer focus, good communication skills, and IT literacy are essential; bilingualism is a plus.
- Other info: Flexible hours and opportunities for professional growth in a vibrant setting.
The predicted salary is between 36000 - 60000 £ per year.
Facilities Coordinator – Greater London, United Kingdom, United Kingdom JOB DESCRIPTION ESSENTIAL DUTIES:
Facilities & Vendor Coordination
- Support the implementation and maintenance of Facilities Management processes, aligned with global standards.
- Liaise with vendors and contractors for routine maintenance, repairs, and services.
- Log and track all operational and maintenance activities via CMMS system.
- Support the Local FM with data collection for dashboards and reporting, such as environmental and statutory.
Operational & Administrative
- Perform inspections of properties to ensure workplace is in compliance, maintenance is being performed, level of cleaning is at highest standards.
- Assist in budget development.
- Review and assist with invoice review and coding to appropriate budget category.
- Assist Project team with employee moves as applicable.
- Maintain data base of occupancy, ensuring floor plans and seating are current.
- Assist in development of monthly financial and operating reporting.
Health, Safety & Compliance
- Act as support for Health & Safety activities (following training), supporting EHS activities, communications, and policy enforcement.
- Conduct or participate in periodic safety inspections and risk assessments.
- Identify safety issues, notify supervisors, and follow up on corrective actions.
- Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting.
- Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
Front-of-House & Office Operations (May be asked to assist as a back-up to Receptionist)
- Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols.
- Handle incoming calls, direct queries, and maintain records of daily office visits and access logs.
- Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies.
- Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security).
Additional Responsibilities
- Monitor and support Covid-19 related protocols, including temperature checks and incident handling (as applicable) .
- Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts.
- Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency.
SKILLS, EDUCATION AND EXPERIENCE:
- Outstanding Customer Focus
- Flexible and energized
- On-site presence during working hours
- Good communications skills both oral and written
- Command of English and French are a plus
- IT Literate (MS Suite including Teams, Excel, Word)
- Prior Occupational Health & Safety Training is a plus
WORK SETTING:
- Competitive Salary
- Discretionary bonus
- Modern working environment
- Supportive and customer focused environment
- Team building activities
- Safety culture
Facilities Coordinator in daily operations of offices Serve as a point of contact for employees, visitors, vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.
Facilities Coordinator - Greater London, United Kingdom, United Kingdom employer: Newmark
Contact Detail:
Newmark Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator - Greater London, United Kingdom, United Kingdom
✨Tip Number 1
Familiarise yourself with the latest facilities management software and tools, especially CMMS systems. Being able to demonstrate your proficiency in these systems during interviews can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the facilities management field. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for the role.
✨Tip Number 3
Research the company’s current facilities and any recent projects they’ve undertaken. This knowledge will not only help you tailor your conversations but also show your genuine interest in their operations.
✨Tip Number 4
Prepare to discuss specific examples of how you've improved workplace safety or operational efficiency in previous roles. Concrete examples will illustrate your capabilities and align with the job's focus on health and safety compliance.
We think you need these skills to ace Facilities Coordinator - Greater London, United Kingdom, United Kingdom
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, vendor coordination, and health and safety compliance. Use specific examples that demonstrate your skills in these areas.
Craft a Compelling Cover Letter: Write a cover letter that showcases your customer focus and flexibility. Mention your familiarity with IT tools like MS Suite and any prior training in Occupational Health & Safety, as these are key for the role.
Highlight Communication Skills: Since good communication skills are essential for this position, provide examples of how you've effectively communicated in previous roles, whether orally or in writing. If you speak French, be sure to mention it!
Show Enthusiasm for the Role: In your application, express your enthusiasm for working in a supportive and customer-focused environment. Mention any specific reasons why you want to work for this company and how you can contribute to their safety culture.
How to prepare for a job interview at Newmark
✨Showcase Your Customer Focus
As a Facilities Coordinator, outstanding customer focus is essential. Be prepared to share examples of how you've successfully managed relationships with vendors or provided excellent service to employees and visitors in previous roles.
✨Demonstrate Your IT Skills
Since the role requires proficiency in MS Suite, especially Excel and Teams, be ready to discuss your experience with these tools. You might even want to mention specific projects where you used these applications to enhance operational efficiency.
✨Highlight Your Health & Safety Knowledge
Given the importance of health and safety in this role, it’s beneficial to talk about any prior training or experiences you have in this area. Discuss how you’ve contributed to maintaining a safe workplace and any relevant certifications you hold.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, particularly in facilities management scenarios. Think of situations where you had to handle maintenance issues or coordinate with multiple departments, and be ready to explain your approach and outcomes.