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- Tasks: Support our maintenance team by scheduling repairs and managing work in progress.
- Company: Join a dedicated team at Queen Mary's Hospital, making a difference in healthcare.
- Benefits: Enjoy a structured 40-hour work week with weekends off and a supportive work environment.
- Why this job: Gain hands-on experience in administration while contributing to essential NHS services.
- Qualifications: No specific qualifications required; just bring your organizational skills and enthusiasm!
- Other info: Opportunity to interact with various teams and clients within the NHS.
Administrator required to provide admin support to our maintenance team based at Queen Mary's Hospital, Frognal Avenue Sidcup DA14 6LT. The role will involve Ensure that repairs are scheduled efficiently and that work in progress (WIP) is pro-actively managed. This is not for gas, this is all other repairs from electrical to fabric works. Monitoring and analysis of all repairs through from inception to completion to ensure contract timescales are adhered to. Ordering and obtaining quotations for materials as needed, raising Purchase Orders and approving jobs for invoicing. Updating databases, spreadsheets and management systems with for example; cost information, timesheets. Compiling various reports on subcontractor spends, engineer work loads, mileage sheets, invoicing and PPM and reactive jobs received during the month. Monitoring the helpdesk, answering telephone calls and emails in a professional and timely manner. General administrative duties, ie filing, ordering stationery and uniforms etc You will be communicating with our operational team (maintenance operatives, Service Manager, Contract Manager) and our contact centre team. You will also interface on a front line level with our end Clients within the NHS. Working hours are 40 per week, Monday to Friday 8am to 5pm with an unpaid hour for lunch. Please send a full up to date CV with your application Resourcing Group is acting as an Employment Business in relation to this vacancy
Repairs Administrator employer: Resourcing Group
Contact Detail:
Resourcing Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Repairs Administrator
✨Tip Number 1
Familiarize yourself with the specific types of repairs mentioned in the job description, such as electrical and fabric works. Understanding these areas will help you communicate effectively with the maintenance team and demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight any experience you have with scheduling and managing work in progress (WIP). Be prepared to discuss how you've successfully managed similar tasks in previous roles, as this will show that you can handle the responsibilities of the Repairs Administrator position.
✨Tip Number 3
Brush up on your skills with databases and spreadsheets, as you'll be updating management systems and compiling reports. Being able to demonstrate proficiency in these tools will set you apart from other candidates.
✨Tip Number 4
Since you'll be communicating with various teams and clients, practice your communication skills. Think about examples where you've effectively handled inquiries or issues, as this will showcase your ability to maintain professionalism in a busy environment.
We think you need these skills to ace Repairs Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and support roles, particularly in maintenance or repair environments. Emphasize skills like scheduling, monitoring, and reporting.
Highlight Communication Skills: Since the role involves interfacing with various teams and clients, showcase your communication skills. Provide examples of how you've effectively managed communications in previous roles.
Detail Your Technical Proficiency: Mention any experience you have with databases, spreadsheets, and management systems. If you have used specific software for tracking repairs or managing projects, be sure to include that.
Include Relevant Achievements: If you have successfully managed repairs or administrative tasks that improved efficiency or reduced costs, include these achievements in your application to demonstrate your impact.
How to prepare for a job interview at Resourcing Group
✨Understand the Role
Make sure you have a clear understanding of the Repairs Administrator role. Familiarize yourself with the responsibilities such as scheduling repairs, managing work in progress, and monitoring contract timescales. This will help you answer questions confidently.
✨Show Your Organizational Skills
Since the role involves updating databases and compiling reports, be prepared to discuss your organizational skills. Share examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Communicate Effectively
You'll be interacting with various teams and clients, so demonstrate your communication skills during the interview. Practice articulating your thoughts clearly and professionally, especially when discussing how you would handle inquiries from the helpdesk.
✨Prepare for Technical Questions
Expect questions related to administrative tasks like raising Purchase Orders and obtaining quotations. Brush up on any relevant software or systems you might need to use, and be ready to explain your process for handling these tasks efficiently.
