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- Tasks: Join our team as a Personal Secretary, managing diaries and facilitating meetings.
- Company: Be part of Nottinghamshire Healthcare NHS Foundation Trust, a leading healthcare provider in the East Midlands.
- Benefits: Enjoy a supportive work environment with a focus on health, wellbeing, and sustainability.
- Why this job: Make a real difference in healthcare while developing your skills in a dynamic team.
- Qualifications: Experience as a professional secretary is essential; flexibility and initiative are key.
- Other info: This is a 6-month fixed-term role; DBS check costs apply.
The predicted salary is between 24000 - 36000 £ per year.
The Older People Care Unit has an exciting opportunity for a Personal Secretary to join our team.
The role is for a 6-month fixed-term position.
The successful candidate will be an experienced professional secretary with a flexible approach, able to prioritise and work on their own initiative.
Responsibilities include:
- Undertaking office duties such as diary management and message handling, facilitating meetings, investigations, and disciplinaries.
- Accurate minute-taking and ensuring timely completion and submission of minutes.
- Managing diaries, updating, and maintaining schedules, and appropriately handling conflicting or amended appointments.
TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference daily. We deliver a range of healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire, from over 200 sites including community locations, hospitals, and secure environments such as prisons.
We are one of the largest mental health and community Trusts in the East Midlands and a major employer in Nottinghamshire. Our services include the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We support a diverse workforce through employee-led networks focused on equality, diversity, inclusion, health and wellbeing, and environmental sustainability. We prioritize colleagues\’ health and wellbeing through in-house occupational health and counselling services.
The Trust is committed to reducing carbon emissions, working towards our net-zero goal with dedicated environmental teams.
This role involves working with the MHSOP Senior Management Team at Highbury Hospital, with responsibilities including cross-cover when required, diary management, agenda compilation, and minute taking.
Please note that this post does not meet the pay level required for a Skilled Worker visa. Applicants without NHS experience will typically be placed at the bottom of the pay band according to Agenda for Change, and sponsorship for a Skilled Worker / Health & Care visa cannot be provided.
For visa eligibility, applicants can check the criteria here: https://www.gov.uk/skilled-worker-visa.
Applicants must pay for their DBS check, with costs deducted from salary (£26.40 standard or £54.40 enhanced). It is encouraged to enroll in the DBS Update Service, which costs £16 annually.
This advert closes on Wednesday 23 Jul 2025.
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Personal Secretary | Nottinghamshire Healthcare NHS Foundation Trust employer: Nottinghamshire Healthcare NHS Foundation Trust
Contact Detail:
Nottinghamshire Healthcare NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Secretary | Nottinghamshire Healthcare NHS Foundation Trust
✨Tip Number 1
Familiarise yourself with the specific duties of a Personal Secretary in a healthcare setting. Understanding the nuances of diary management and minute-taking in a medical environment will give you an edge during interviews.
✨Tip Number 2
Network with current or former employees of Nottinghamshire Healthcare NHS Foundation Trust. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Demonstrate your flexibility and initiative by preparing examples from your past experiences where you've successfully managed conflicting priorities or adapted to changing situations. This will showcase your suitability for the role.
✨Tip Number 4
Research the values and mission of Nottinghamshire Healthcare NHS Foundation Trust. Aligning your personal values with theirs during the interview can help you stand out as a candidate who is genuinely interested in contributing to their goals.
We think you need these skills to ace Personal Secretary | Nottinghamshire Healthcare NHS Foundation Trust
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a secretary, particularly in diary management and minute-taking. Use specific examples from previous roles to demonstrate your skills.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Emphasise your flexibility, initiative, and ability to manage conflicting appointments effectively.
Highlight Relevant Skills: In your application, focus on skills such as organisation, communication, and teamwork. Mention any experience you have with healthcare settings or similar environments, as this will be beneficial.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Secretary role.
How to prepare for a job interview at Nottinghamshire Healthcare NHS Foundation Trust
✨Showcase Your Diary Management Skills
Since the role involves extensive diary management, be prepared to discuss your experience in this area. Share specific examples of how you've successfully managed conflicting appointments and maintained schedules in previous roles.
✨Demonstrate Minute-Taking Proficiency
Accurate minute-taking is crucial for this position. During the interview, highlight your ability to take clear and concise minutes. You might even want to bring a sample of minutes you've taken in the past to showcase your skills.
✨Emphasise Your Flexibility and Initiative
The job requires a flexible approach and the ability to work independently. Be ready to provide examples of situations where you had to adapt quickly or take the initiative to solve problems without direct supervision.
✨Familiarise Yourself with the Trust's Values
Understanding Nottinghamshire Healthcare NHS Foundation Trust's commitment to diversity, inclusion, and environmental sustainability can set you apart. Research their values and be prepared to discuss how your personal values align with theirs during the interview.
