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- Tasks: Join our Accounts Payable Team to manage supplier payments and ensure compliance.
- Company: Idox plc is a leading software solutions provider, enhancing productivity for government and industry.
- Benefits: Enjoy flexible working options, comprehensive benefits, and a supportive work-life balance.
- Why this job: Be part of a dynamic team in a thriving company focused on growth and innovation.
- Qualifications: Strong attention to detail, communication skills, and proficiency in Microsoft Office required.
- Other info: Opportunities for personal and professional development through mentoring and training.
The predicted salary is between 24000 - 39200 £ per year.
Idox plc Glasgow, Scotland, United Kingdom
Finance Assistant
Idox plc Glasgow, Scotland, United Kingdom
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About the role
Idox has an excellent opportunity for a confident and enthusiastic individual to join our Accounts Payable Team based in Glasgow. Reporting directly to our Accounts Payable Manager, this role involves working as part of the team to support the day-to-day operations of the wider business.
We are looking for a confident, enthusiastic, self-driven individual who wants to develop their career in Finance. This role may be of interest to an experience Accounts Payable / Finance Assistant looking to make the next move in their career. Excellent time management is key to support both daily and month-end reporting deadlines.
To thrive in Finance, you will need excellent attention to detail, strong communication skills and ability to work independently and as part of a team.
The Idox Group Finance team has a progressive outlook, and is a close-knit, mixed team of finance professionals, including experienced qualified accountants and finance professionals with specialisms in accounts payable, credit control, management information, payroll, systems accounting, and tax. The successful candidate should demonstrate good IT / Microsoft office skills and can work independently as well as part of a team.
Idox operates a mixed model of office and home working, depending on circumstances. Partial home / office working can be agreed subject to line manager approval and ongoing reporting commitments. Idox offers flexible working options and a comprehensive benefits package to support work-life balance as well as your wellbeing.
This is an exciting time to join Idox – we are a successful thriving company, growing our business organically and through acquisition. Please apply with a covering letter explaining how you will be able to make the most of this opportunity and what motivates you to join us.
Key Responsibilities
The Accounts Payable team facilitate and look after payments to our established suppliers and are responsible for making sure any invoicing we receive meets the high standards of compliance necessary for the business. All team members are vigilant against any potential fraud.
Tasks include:
• Ensuring our internal processes are adhered to in line with agreed SLAs to ensure timely payments to
suppliers and employees
• Developing and maintaining effective stakeholder relationships both internally and externally
• Providing day to day support to the wider community
• Assisting with resolution of queried invoices and ensuring direct debit accounts are up to date
• Participation with accounts payable team mailbox
• Processing of incoming supplier invoices
• Supplier payment runs including uploading payments onto banking portals (weekly)
• Creating PO requisitions for finance team
• Managing your own portfolio of supplier accounts
• Weekly / monthly accounts payable team reporting
• Assisting with audit requests
• Assist with other ad hoc duties / reporting as requested
Cash Books:
• Posting and allocating supplier payments (multi-currency)
• Daily bank account reconciliations
• Ensuring any reconciling items are investigated and cleared in a timely manner
• Review / processing of employee expenses in line with Group Expenses Policy.
To succeed, you’ll need to bring the following attributes:
• Strong accounts payable experience
• Accounts reconciliation experience
• Uploading supplier payment files on to online banking portals
• Excellent customer service experience
• Ability to communicate at all levels
• Ability to work in a fast-paced environment and to tight deadlines
• Ability to work independently, with strong organisational and time management skills
• Excellent attention to detail
• Proficiency in Microsoft Office, including Excel
About Idox
Our specialist software solutions power the performance of government and industry, driving productivity and a better experience for everyone. Built around the user and designed in collaboration with experts who have worked through every detail of every process from end-to-end, our hard-working process engines deliver exceptional functionality and embed workflows that drive efficiency and best practice with a long-term focus for regulated environments. Through the automation of tasks, the simplification of complex operations, finding scalability as operations evolve, and more effective management of information, we help our customers harness the power of Digital, so they can do more.
We employ around 700+ staff in the UK and worldwide, including Europe, North America, and Asia, so some travel to meet colleagues may be required.
Our Values
D.R.I.V.E – The core values taking us forward.
R – Responsibility – We are accountable for our actions.
I – Integrity – We do the right thing.
V – Valued – We value each other.
E – Excellence – We set the benchmark for quality.
Our Culture
We are ambitious in working together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity. Idox is a company where we can all be ourselves and succeed on merit, where we respect all our employees, customers and communities in which we live, work and are a part of.
We recruit and reward employees based on capability and performance – regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. Each office location worldwide, is free to respond to local needs to create a culturally sensitive workplace for everyone. In doing so, we want every employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.
Flex to Fit
We recognise that for individuals, the opportunity to work flexibly can enable them to achieve a better work-life balance along with a greater sense of responsibility, ownership and control of their working life. During the pandemic, all our employees successfully transitioned to remote working, and we are open to conversations on work patterns to suit our employees needs such as change to working times; part time working; term time working; 9-day fortnight. We are proud to be a flexible employer enabling effective hybrid working for our employees.
Family Friendly
We understand how important family is to our employees and provide support through difficult times such as bereavement as well as offering excellent pay and leave benefits for parents and carers welcoming a child.
Health and Wellbeing
Our Workplace Wellbeing team provide support and resources on mental health and lifestyle. We also provide 24/7 confidential help via our employee assistance programme.
Be Heard
You will have the chance to impact change within Idox by having your voice heard via our CEO live broadcasts; making suggestions to Idox Voice forum or sharing your ideas in our company newsletter, Inside Idox.
Community
You will have the opportunity to participate in community and social activities, as well as group wide fundraising ventures. We prioritise sustainability and ethical impact on our communities, and we pledge to allow our employees to carry out volunteer work.
Your Development
Our mentor scheme will help you to achieve personal and professional growth through learning from experienced colleagues and you will also have access to online and face to face learning modules including our Leadership Development Programme.
We offer full company sick pay plus income protection for long term illness and our life assurance cover is provided up to four times annual salary. Our Pension Scheme operates on a salary Exchange Contribution Basis so you will receive relief from NI contributions.
You are also invited to join our Idox Xtra Share Scheme where every single share bought will receive an extra one free from the company.
How to apply
Please submit a CV, and a short cover letter (maximum 500 words – including salary expectation, and current remuneration) explaining why you feel you would be suited to this role to join.us@idoxgroup.com
Please note successful applicants will need to satisfy the BPSS guidelines (Baseline Personnel Security Standards) which consist of the receipt of satisfactory references covering the last 3 years of employment; an identity check; verification of eligibility to work in the UK; and a Basic Disclosure Check. This is in order to help us make safer recruitment decisions.
Privacy Notice
As part of the recruitment process, we will collect data about you in a variety of ways including the information you would normally include in a CV or a job application cover letter, or notes made by our recruiting officers during a recruitment interview.
Please read our Recruitment Data Privacy Policy here: https://www.idoxgroup.com/policies
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Full-time
Job function
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Job function
Finance
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Industries
Software Development
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Finance Assistant employer: Idox plc
Contact Detail:
Idox plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Finance Assistant role at Idox. Understanding tasks like processing supplier invoices and managing payment runs will help you speak confidently about your relevant experience during interviews.
✨Tip Number 2
Highlight your proficiency in Microsoft Office, especially Excel, as this is crucial for the role. Consider brushing up on advanced Excel functions, as they can set you apart from other candidates.
✨Tip Number 3
Demonstrate your strong communication skills by preparing examples of how you've effectively collaborated with teams or resolved conflicts in previous roles. This will show that you can thrive in a close-knit team environment.
✨Tip Number 4
Research Idox's company culture and values, particularly their commitment to diversity and inclusion. Being able to articulate how your personal values align with theirs can make a positive impression during your interview.
We think you need these skills to ace Finance Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and finance. Use keywords from the job description to demonstrate that you meet the specific requirements of the Finance Assistant role.
Craft a Compelling Cover Letter: In your cover letter, explain why you're excited about the opportunity at Idox plc. Mention your enthusiasm for finance and how your skills align with their values, particularly around responsibility and excellence.
Showcase Your Skills: Emphasise your attention to detail, time management, and communication skills in both your CV and cover letter. Provide examples of how you've successfully managed deadlines or resolved issues in previous roles.
Follow Application Instructions: Ensure you include all required information in your application, such as salary expectations and current remuneration. Double-check that your documents are formatted correctly and free of errors before submitting.
How to prepare for a job interview at Idox plc
✨Show Your Enthusiasm for Finance
Make sure to express your genuine interest in the finance sector during the interview. Talk about what motivates you to work in finance and how you see yourself growing in this field, especially within the Accounts Payable team.
✨Demonstrate Attention to Detail
Since the role requires excellent attention to detail, prepare examples from your past experiences where your meticulousness made a difference. This could be related to processing invoices or managing accounts.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've successfully built relationships with stakeholders in previous positions, and how you can apply those skills at Idox.
✨Prepare for Technical Questions
Brush up on your Microsoft Office skills, particularly Excel, as well as any relevant accounting software. Be prepared to answer questions about your experience with accounts payable processes and handling multi-currency transactions.
