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- Tasks: Manage project documents and streamline workflows for exciting pharmaceutical projects.
- Company: Join a leading global centre for veterinary vaccine development with over 1000 employees.
- Benefits: Enjoy a 24-month contract with opportunities for growth and skill development.
- Why this job: Be part of impactful projects in a dynamic environment that values innovation and teamwork.
- Qualifications: Experience in document control, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Ideal for those looking to kickstart their career in a reputable industry.
The predicted salary is between 36000 - 60000 £ per year.
Project Document Controller & Assistant – UK, London – 24 Month Contract
Do you want to be involved with exciting pharmaceutical projects?
When it comes to the development and production of veterinary vaccines, our pharmaceutical client has the largest centre in the industry worldwide and is a Centre of Excellence; employing more than 1000 people. They are looking to add to their team and require a Project Document Controller & Assistant.
Essential Duties and Responsibilities for this role include, but are not limited to, the following:
- Act as the primary administrator and point of contact for the project document control platform (e.g., Aconex, Asite, PIMS, SharePoint, or equivalent).
- Maintain and update the document management system, ensuring proper version control, metadata tagging, and audit readiness.
- Coordinate document workflows: issue, review, approval, and distribution; working to design new processes for optimise efficiency.
- Ensure all project documentation is accurately filed and organised in accordance with internal procedures and industry standards. Assist internal and external stakeholders to ensure complete and up-to-date documentation submission.
- Provide support during audits and project reviews by retrieving or compiling documentation.
- Manage submission milestones, manage RFI logs and approval chains to ensure relevant personnel are notified appropriately to aid timely completion.
- Onboard new Project team members; train and support to use documentation management systems, document submission and review protocols. Develop guides and training resources on key functions and processes utilised by the Project.
- Monitor and ensure appropriate access permissions for Project Team members.
- Help the Main Contractor to manage the systems list, RFI log, punches.
- Support Project managers in updating the Project Execution Plan and in developing a turnover & commissioning plan.
Desirable Experience:
- Proven experience in a similar role in a project environment, ideally within engineering, construction, or pharmaceutical industries.
- Strong working knowledge of document control systems (e.g., Aconex, Viewpoint, SharePoint, PIMS or similar platforms).
- Excellent organisational skills with high attention to detail and accuracy.
- Strong verbal and written communication skills in English.
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word, Teams, PowerPoint).
- Ability to handle sensitive information confidentially and professionally.
- Capable of working independently and managing multiple priorities.
If this role is of interest to you, please apply now!
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Project Document Controller & Assistant employer: Quanta Consultancy Services Ltd
Contact Detail:
Quanta Consultancy Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Document Controller & Assistant
✨Tip Number 1
Familiarise yourself with the specific document control systems mentioned in the job description, such as Aconex and SharePoint. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the pharmaceutical and construction industries. Attend relevant events or join online forums to connect with people who might provide insights or even referrals for the role.
✨Tip Number 3
Prepare to discuss your organisational skills and attention to detail in depth. Think of specific examples from your past experiences where you successfully managed documentation or improved processes.
✨Tip Number 4
Research the company’s recent projects and achievements in the pharmaceutical sector. Being knowledgeable about their work will not only impress during interviews but also help you tailor your responses to align with their goals.
We think you need these skills to ace Project Document Controller & Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and project management. Emphasise your familiarity with systems like Aconex or SharePoint, as well as any experience in the pharmaceutical or construction industries.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention how your skills align with their needs, particularly your organisational skills and attention to detail.
Showcase Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office Suite and any document control systems. Provide examples of how you've successfully managed documentation in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Quanta Consultancy Services Ltd
✨Know Your Document Control Systems
Familiarise yourself with the document control systems mentioned in the job description, such as Aconex and SharePoint. Be prepared to discuss your experience with these platforms and how you've used them to manage documentation effectively in previous roles.
✨Showcase Your Organisational Skills
Highlight your organisational skills during the interview. Provide examples of how you've maintained document accuracy and version control in past projects. This will demonstrate your attention to detail, which is crucial for this role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about challenges you’ve faced in document management and how you resolved them. This will show your capability to handle real-world situations in a project environment.
✨Communicate Clearly and Confidently
Since strong verbal and written communication skills are essential, practice articulating your thoughts clearly. Be ready to explain complex processes simply, as you may need to train new team members on documentation protocols.
