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- Tasks: Support the Executive Leadership team with admin tasks and office management.
- Company: Vortexa is a cutting-edge tech company transforming the energy industry with AI and satellite data.
- Benefits: Enjoy private health insurance, equity options, and a vibrant, diverse work culture.
- Why this job: Join a motivated team, learn new technologies, and make a real impact in the energy sector.
- Qualifications: Strong organisational skills, proficiency in Microsoft Office/Google Drive, and excellent communication abilities required.
- Other info: Be the first point of contact for guests and help organise exciting company events.
The predicted salary is between 36000 - 60000 £ per year.
Vortexa is a fast-growing international technology business founded to solve the immense information gap that exists in the energy industry. By using massive amounts of new satellite data and pioneering work in artificial intelligence, Vortexa creates an unprecedented view on the global seaborne energy flows in real-time, bringing transparency and efficiency to the energy markets and society as a whole.
Vortexa is looking for an Executive Assistant to join our London team and play a major part in Vortexa\’s ambitious growth plans. In this role, your responsibilities will include providing administrative support for Vortexa\’s Executive Leadership team and day-to-day administration of Vortexa\’s Head Office.
You will report to the VP of People & Operations and work closely with the CEO and the wider leadership team.
You will be highly organised, have exceptional attention to detail with the ability to prioritise effectively in a constantly changing start-up environment.
The responsibilities of the role will include
- Providing general administrative support to the Executive Team
- Supporting the Executive team with diary management, including travel arrangements and meeting scheduling
- Assisting with document/presentation preparation for the Executive Team
- Transcribing and distributing meeting minutes for the Executive Team
- Managing office meeting/training room diaries & set up prior to key client and board meetings
- London site management – including representation of Vortexa for tenant meetings and leading on resultant actions
- Being the first point of contact for all guests to the Vortexa office
- The handling of any general incoming phone enquiries to the Vortexa office
- Maintaining office supplies, including food, drinks and stationery
- Supporting with the organisation of company and departmental events, as and when required by the Executive and People Teams
- Assisting with screening and distributing of internal communications, as and when required by the Executive and People Teams
Requirements
- A strong track record of supporting multiple executives simultaneously and balancing their differing priorities
- Excellent Microsoft PowerPoint and/or Google Slides skills and demonstrable knowledge of other Microsoft Office and/or Google Drive applications
- The ability to multi-task along with excellent organisational skills
- A positive and enthusiastic attitude
- Strong written and numerical skills
- Excellent communication skills
- The ability to adapt to changing priorities and prioritise between several actions
- High levels of discretion and confidentiality
- The ability to build strong collaborative relationships at all levels of an organisation
- The ability to embody and champion a positive and inclusive work culture
Benefits
- A vibrant, diverse company pushing ourselves and the technology to deliver beyond the cutting edge
- A team of motivated characters and top minds striving to be the best at what we do at all times
- Constantly learning and exploring new tools and technologies
- Acting as company owners (all Vortexa staff have equity options)- in a business-savvy and responsible way
- Motivated by being collaborative, working and achieving together
- Private Health Insurance offered via Vitality to help you look after your physical health
- Global Volunteering Policy to help you ‘do good\’ and feel better
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Executive Assistant / Office Manager employer: Rocket Lab
Contact Detail:
Rocket Lab Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager
✨Tip Number 1
Familiarise yourself with Vortexa's mission and values. Understanding their focus on transparency and efficiency in the energy market will help you align your responses during interviews and demonstrate your enthusiasm for their goals.
✨Tip Number 2
Network with current or former employees of Vortexa on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing an executive's calendar. This practical demonstration can set you apart and highlight your ability to prioritise effectively in a fast-paced environment.
✨Tip Number 4
Research the latest trends in the energy sector and how technology is influencing it. Being knowledgeable about industry developments can help you engage in meaningful conversations during interviews and show your commitment to the role.
We think you need these skills to ace Executive Assistant / Office Manager
Some tips for your application 🫡
Understand the Role: Take time to thoroughly read the job description for the Executive Assistant position at Vortexa. Understand the key responsibilities and required skills, such as diary management, document preparation, and communication abilities.
Tailor Your CV: Customise your CV to highlight relevant experience that aligns with the role. Emphasise your organisational skills, ability to manage multiple priorities, and any previous experience supporting executives in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for Vortexa's dynamic team.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant role.
How to prepare for a job interview at Rocket Lab
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully juggled various responsibilities and prioritised effectively in a fast-paced environment.
✨Familiarise Yourself with Vortexa's Mission
Understanding Vortexa's role in the energy industry is crucial. Research their use of satellite data and AI to gain insights into their operations. This knowledge will help you articulate how your skills can contribute to their ambitious growth plans.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to handle unexpected changes or challenges, and be ready to discuss how you approached these situations while maintaining professionalism.
✨Emphasise Your Communication Skills
Strong communication is key for this role. Be prepared to discuss how you've effectively communicated with different stakeholders in previous positions. Highlight your experience in transcribing meeting minutes and managing internal communications.
